RADIO PRE-PRODUCTION

Georgia Scannell
CMPGEORGIASCANNELL.WEEBLY.COM [Company address]

CONTENTS:

Mind Maps

Purpose of the Interviews

Topic and Guest Research

Interview Details

Question Formulation

Interview Style

Structural Progression of Interview

Location Recce

Identifying Show Format

Order of Show Content

Relevance of Content

Type of Stories

Sound Table

Risk Assessment

MIND MAPS:
Featured below are the Mind-Maps that aided the team in the decision of a name, and the topics
to be discussed. This proved to be an essential process as it enabled us to see, with significant
clarity, what direction we wished to steer the show in; by the conclusion of the brainstorming,
we had established not only a title for the company, but also the content that would be featured.
A number of potential names were
ruled out, most of which were mine!
This was beneficial, however, as it
permitted us to decide which direction
we wanted to go in.

PURPOSE OF THE INTERVIEWS:

As can be anticipated in a news program, a number of interviews will be included. To create an
effective and equal broadcast, each member of the cast shall conduct one each, in their chosen
subject area.
What makes them so integral to the running of a program is how they offer an unparalleled
description, comprehension and perspective; those being questioned will have either primary
knowledge/experience of the area of concern, be a specialist in a certain field, or be an
ordinary person determined to succeed, occasionally in a manner that is deemed
extraordinary.
Additionally, they assist in breaking the monotony of the newsreaders voice. As human beings,
we enjoy-in the case of radio-hearing new stimuli; from an audio clip to a reporter being on
location, it provides us with a new point of focus, hence rejuvenating our intrigue in a story.

NEPAL: Although seemingly irrelevant to our local station, an exploration into the
issue will demonstrate how this has been bought so much closer to home; most notably
through many of the Colleges cleaners having relatives who have been affected. As
such, an interview will be undertaken with the Principal, Jayne Davis, to determine
how the student body can help ease the devastation. This is designed to show that no
matter how large the distance may appear between us and a tragedy, bridges are formed
between us and them, via those who we know. This realization, stark as it seems, proves
how this disaster does involve us all. Additionally, we wish to inform the listeners that
every little helps, and that nothing is too small or insignificant at this time.

EXAM STRESS: With both the AS and A2 exams looming, stress at the prospect of
effective revision and considering ones options should their results differ from what
they anticipated is becoming increasingly common. In an attempt to promote coping
techniques and explain how there is guidance available, regardless of the outcome of
the paper, the College Counsellor will be invited in to answer questions relating to this
topic. The aim is to inform the students that there is a solution to every problem, and
that there is no need to resort to extreme measures. There will be an emphasis on
promoting the counselling services, at Henley and how they can be of use during this
time.

ENRICHMENT: The aim of this segment is too give the Enrichment activities
heightened exposure. Due to the extensive variety of clubs available, Linda Conafray
will be bought in to converse about all that is on offer, and resolve the queries put to
her. This is incredibly relevant to the audience; it will let those who have tuned in have
a greater understanding of what is open to them, and what they consist of. This is useful
as it reiterates how college is not limited to studying, how it is a great way of making
new friends and gaining a new skill.

THE REGATTA: In what is one of the most anticipated events in The Henley-OnThames calendar, H.O.T News will be interviewing both members of the public and of
the Rowing team in the lead up to the Regatta. Our goal is to discover just how much
the local citizens are looking forward to the occasion, and whether or not it holds the
same allure that it once did; this will be a light investigative piece to gauge the public
interest.

4
FORMAT OF THE PROGRAMME:
In keeping with the above, this will be a community and local station that will have a primary
audience of those currently enrolled at the college and a smaller following of those in the
expanded vicinity of the surrounding town. This is due to the news relating directly to these
areas; someone located in Southampton, say, would not need to know what is occurring here.
Having examined the conventions of radio genres, we felt it to be imperative that we conformed
to those appropriate to our station. Marlow FM has provided significant inspiration. They have
described themselves as able to provide a link between all aspects of the community1. This is
what H.O.T News wishes to achieve; we want to discuss and explore every element within the
College locale, ensuring that every students interest is catered for, and that those tuning in
from a slightly further afield are suitably informed of relevant developments and issues.
Ultimately, our desire is not to alienate the audience by focusing on news that is irrelevant to
them personally.
Additionally, we will be utilising the notion of communicating to those with similar
demographics; in this case, the audience will largely be attending the College, and/or reside in
the Henley area. As such, we will strive to provide a voice express interests and concerns2,
much like the example of Radio Teesdale. This is to be one of our integral aims; we want to
include articles that not only fascinating and relevant, but items of a more serious nature.
In terms of localized content, we have adopted the theory that we do not have to only report
stories regarding those with a glamorous lifestyle-all ordinary lives are interesting3 . By
having designing the show to exist around the listener, they are able to not only relate to it, but
feel valued and of great worth; it is not common for the likes of us to be appreciated and
recognised on the national stations that we have grown so accustomed to listening to.

Local Services are becoming increasingly popular

Studies are suggesting that

an increasing proportion of
individuals are spending
not only their time, but
money locally-this figure
has been estimated to be
approximately
80%4.
Resultant of this, citizens
wish to be notified of
occurrences and events,
both positive and negative,
as a means of planning their
own activities and aiding
those in their community.

https://licensing.ofcom.org.uk/binaries/radio/community/apps/marlow.pdf
http://www.ofcom.org.uk/static/radiolicensing/Community/commitments/cr000082.pdf
3
http://www.poynter.org/uncategorized/24333/what-makes-local-news-really-local/
4
http://www.theguardian.com/media/greenslade/2012/jun/29/local-newspapers-newspapers
2

TOPIC AND GUEST RESEARCH:

INTERVIEWEE: The Henley College Principal, Jayne Davis.
RESEARCH OF NEPALESE EARTHQUAKE (KEY FACTS):

22 of the Colleges cleaning staff are from Nepal5, hence having relatives and friends
who have been implicated. This is a significant number, highlighting that the
devastating consequences of this disaster are not limited to those in the immediate area;
the loss anxiety and fear fails to be restricted by distance.
The 7.8 magnitude earthquake has claimed the lives of over 7,000 people, whilst 8.1
million have been affected6. To put these figures in perspective, there are 10,000
individuals living in Henley on Thames7, and 8.6 million in London8. From this, we are
able to relate these numbers back to something that we are knowledgeable and aware
of; by envisioning 70% of the population of the town of broadcast being killed, and the
vast majority of our capital city being involved in some manner, the severity of the
situation is made unmistakeably clear.
With 14,500 people having been injured-or the estimated number of people living in
Marlow 9-aid agencies are raising concerns of there being a significant risk of serious
outbreaks of disease10. This is an imminent problem, which will inevitably increase
the number of
casualties;
with
many
already
weakened by the
lack of food,
water, appropriate
clothing/shelter
etc. the inhabitants
of the Kathmandu
region are made
even
more
vulnerable.

The issues
As can be seen, help is urgently required. (Image taken from 10).
generated go far
beyond the blatant
troubles that we can see. The UN is warning how tens of thousands of young women
are being targeted by human traffickers11 through ploys with the faade of offering
help and guidance. Sunita Danuwar, an NGO in Kathmandu claims that this is the time
when the brokers go in the name of relief to kidnap or lure women11. This is a topic
that is seemingly overlooked in comparison to the appeals for the essentials; all aspects
must be covered in the attempts at working towards a resolution for the Nepalese.
Economically, the cost is equally great. Profits lost are anticipated to be between one
and ten billion dollars. With the countrys gross domestic product being approximately

https://learnzone.henleycol.ac.uk/
http://abcnews.go.com/Health/doctors-borders-deliver-nepal-quake-survivorsbaby/story?id=30793452
7
http://www.henleytowncouncil.gov.uk/default.aspx
8
http://www.bbc.co.uk/news/uk-england-london-31056626
9
www.wycombe.gov.uk/Core/DownloadDoc.aspx?documentID=6842
10
http://www.bbc.co.uk/news/uk-32583422
11
http://www.theguardian.com/world/2015/may/05/nepal-quake-survivors-face-threat-from-humantraffickers-supplying-sex-trade
6

$20 billion, there is the potential that half of their annual income has been lost in the
space of several days12. With tourists being their central provider, the damage inflicted
by the Earthquake will be significant; holidays/visits are an impossibility at the current
point.
18 people died whilst climbing Mount Everest when the tremors were felt. These
included two Americans, an Australian, a Japanese and a Chinese national13. This
demonstrates the chaos was not limited to those in residing in the towns and villages in
the region, but those visiting as well. A British dual national, who lived in Hong
Kong13 was also a victim.

RESEARCH OF GUEST:
PRIMARY RESEARCH:

I spoke to a group of peers who had encountered Ms. Davis. Comments included how
she seemed to really care about the wellbeing of the students, and that she appeared
to be extremely passionate in regards to the quality of the education being received.
From my own observations, I have seen her actively exploring the College, and
interacting with pupils. This is reinforcing what I was previously told; she is looking
for ways in which she can improve the standard of learning, and the general experience,
for all parties.

SECONDARY RESEARCH:

Principal: the head or director of a school or, especially in England, a college.14

Jayne Davis is the Colleges first female Principal; she filled the position when Tom
Espley retired at the end of December 201415.
She has stated that she is looking forward to getting under the skin of the college and
making it the best it can be16. This tells us that she is passionate about education and
wants to create an environment that is as productive and positive as possible.
Ms. Davis was previously the deputy principal at Havant Sixth Form College in
Hampshire and the Head of Business at both Ormskirk Grammar School and Totton
College17. This tells us that she has significant experience within the education sector
and can utilise her first-hand knowledge to improve the workings of the establishment.

INTERVIEWEE: Members of the general public.

RESEARCH OF THE HENLEY ROYAL REGATTA (KEY FACTS):

12

First held in 1839, the Henley Royal Regatta has been an annual event since its
inception, with the exception of during the two World Wars18. This is testament to the
enduring appeal and popularity of the event, securing its place as one of the most
prominent community events.

http://time.com/3843436/these-are-the-5-facts-that-explain-nepals-devastating-earthquake/
http://articles.economictimes.indiatimes.com/2015-04-30/news/61689502_1_impoverishedhimalayan-nation-mount-everest-base-camp-quake
14
http://dictionary.reference.com/browse/principal
15
http://www.henleystandard.co.uk/news/news.php?id=40269
16
http://www.henleylife.co.uk/pageturning/henleylife/1501/files/assets/basic-html/page8.html
17
http://www.henleycol.ac.uk/henleycollege/news/2014news/principal.html
18
https://www.hrr.co.uk/history-organisation/
13

When in the Stewards Enclosure, there are several clothing rules one must adhere to.
Although hats for women are customary they are not compulsory-unlike wearing a
dress with a hemline past the knee. Men must wear jackets and ties19.
On average, it takes the competitors a mere seven minutes to complete the 2,310-yard
Thames course20. As such, this makes the Regatta a brilliant opportunity for members
of the general public to witness athletes of the highest standard competing in an iconic
event.
Peter York, a leading social commentator, has made numerous comments on the
subject of the Royal Regatta21:
British people like the old charm of it -- its continuity, the idea, the
past, and comfort in a changing world
Henley is still relatively better preserved than the other events
Organisers have implemented a rule that prevents fake tan, miniskirts, and dresses
which expose ample cleavages22. This suggests that those in charge of the event wish
to retain a sense of decorum and dignity. Additionally, the etiquette it is famed for is
preserved in this manner.
At the 2014 event, the four time Olympic Champion presented the trophies to the
winning teams23. This demonstrates the appreciation that sportsmen have for the
Regatta; it is obviously held in high regard in the eyes of the public and professional
athletes.
Racing runs from 8:30am to 7:30pm24, showcasing as much of the talent as possible.

RESEARCH ON GUEST:
As we are to be interviewing via the process of random selection, it is impossible to undertake
definitive research as to one particular individual. As such, I will be investigating the
characteristics for the mass population.
PRIMARY RESEARCH:

19

My Father, who spent time in Henley as a child, noted how the area always seemed to
be extremely posh and, to an extent, like a chocolate box town.
From my own observations, I have been able to see that a large portion of those in and
around the town centre/river area seem to be dressed formally-often carrying mobile
phones. This is indicative of many of these being involved in a formal job and are on
their breaks.
The town is largely maintained to a high standard, suggesting the inhabitants take pride
in the appearance and reputation of their home. The numerous flower displays and
community events imply that the citizens are united in making where they live as
appealing and attractive as possible.

http://www.telegraph.co.uk/travel/destinations/europe/uk/10820365/Henley-Royal-Regatta-2014travel-guide.html
20
http://bluffers.com/time-henley-regatta/
21
http://edition.cnn.com/2014/07/10/sport/henley-royal-regatta-downtown-abbey/
22
http://www.dailymail.co.uk/femail/article-2165605/Henley-Royal-Regatta-gets-underway-styletattoos-fake-tan-sight.html
23
http://www.itv.com/news/meridian/topic/henley-royal-regatta/
24
http://www.culturewhisper.com/whisper/view/id/1517

8
SECONDARY RESEARCH:

25

The above diagram, attained from ILiveHere.co.uk, shows us how those living in the
Henley on Thames area are mostly employed in affluent positions, with manual jobs
and unemployment being minimal, and lower than the national averages25. Due to the
significance of the upper class in this location, we can infer that the Regatta is well
regarded due to its prestigious reputation, and the wealth associated with it.
When combined, the population of Henley consists of 41.3% of people aged 0-15 and
the over 65s26. Although
this is a large portion, it is
dominated by those in
between these ages, with
that figure being at 58.7%.
As we want to obtain a
wide range of opinions,
from a variety of ages, we
will structure and word the
questions in a way which
makes them answerable to
everyone, and not just
adults with extensive
knowledge of the regatta,
say.

The population is
little over 10,60027. The
small number means that
the events being held are
more personal, with the
residents being aware of
what is occurring in their
towns. As such, the regatta
will mean something to the citizens; this is a part of their history, and a regular
monumental occasion.

http://www.ilivehere.co.uk/statistics-henley-on-thames-oxfordshire-17538.html
http://www.oxford.gov.uk/Library/District%20Data/South%20Oxon%20Census%202011%20leaflet
%20v4.pdf
27
http://www.southoxon.gov.uk/sites/default/files/Background%20Paper%20Henley%20March%2020
11v3_0.pdf
26

9
INTERVIEWEES NAME: Jayne Davis, Principal of The Henley College
DATE AND TIME OF INTERVIEW: 15th May 2015, at 11:30am.
RECORDING EQUIPMENT: In this case, I shall hire an audio recorder from the studio in
order to obtain a clear, crisp and understandable interview.
INFORMATION REQUIRED: The primary goal is to discover how the College is assisting
the Nepalese aid effort-what have we been doing to help the families and friends of not only
the cleaners here, but everyone effected. Similarly, we will be demonstrating that we can all
help, regardless of who we are. It will be re-iterated that ones age and socio economic income
are not an issue; even if it is simply donating a tin of food, everything helps someone.
Additionally, we will want to discover the impact this disaster has had on the staff that we are
familiar with, and how we plan to continue supporting them. Relating directly to the College,
we will investigate how passionate we are about providing relief to those in need, and whether,
as a community, we truly care about what we do to comfort others.
When interacting with the public, our aim is to discover how many residents are looking
forward to the Regatta, how many will attend and if they believe the values associated with it
have changed. At the same time, we wish to look into whether they still consider it to be a
community event, or if it has become overly commercialized.
CONTACTING AND LIAISING WITH THE TALENT: I shall be communicating with the
Principal via e-mail, due to it being efficient and accessible at any point; meetings do not have
to be arranged, allowing both parties
time to prepare for the interview.

HOW WILL YOU MAKE SURE UNNECESSARY SOUNDS ETC. ARE NOT
RECORDED?: Numerous measures will be implemented to ensure that unnecessary

10
background noise is not recorded. In an obvious step, the door to the principals office-where
we will be conducting the interview-will be closed. This will eliminate any external sound from
being picked up in the corridors. At the same time, large windows will be closed as a means of
keeping out volume from the field outside of the office.
When undertaking the public interviews, we will attempt to ask the questions in a quiet area of
the town square to minimise interruptions. The recorder will also be positioned so that it is close
to the mouth of the person talking.
An audio recorder will be used to tape the interview. This is as the quality will exceed that of
what we could attain on our mobiles, contributing to the professional feel that we desire. It will
also increase the clarity of the speech whilst limiting static interference.

STRUCTURING YOUR INTERVIEW: SCRIPTS AND QUESTION

FORMULATION:
INTRODUCTION: Reaching a magnitude of 7.8 on the Richter scale, the earthquake in Nepal
has already claimed the lives of over 7,000 people, with at least 8.1 million being affected in
some other way. With the initial tremors being felt on 25th April, it is quickly approaching the
one month anniversary of the disaster. Despite this, they are not any closer to re-building not
only their societies, but their lives. I spoke to Henley College Principal Jayne Davis about the
active efforts of the staff and students alike to raise funds and supplies.
Question: 22 of the Colleges cleaning staff are from Nepal, and have family and friends
who have been affected. With this level of personal feeling, how long did it take to
implement a plan to help the situation?

Likely Response:
It didnt take long. As soon as we knew the full details, we
were considering all possible ways of helping.

Question: So, on the College website it mentions a box-filling initiative, which is a very
interesting concept. Can you tell us a bit more about what this entails, i.e. where students
can leave donations?

Likely Response:
What were asking is for small boxes or carrier bags
filled with items that would be helpful for those living
without anything. I.e. Children/baby
clothing/nappies/baby wipes, Dry Food, Tinned food,
LED Torches etc.

11
Question: This list isnt exhaustive either, is it? If someone thinks of something else
useful like small toys for the children, or water purification tablets, they can include
those.

Likely Response:
Absolutely. What were looking for is anything that can help
these people.

Question: Whats so great about this concept is the how it allows anyone to contribute-its not
a case of being forced to donate in a monetary format, which is off putting to some people.
Was it this that helped develop the idea of helping in a way that is accessible to everyone?

Likely Response:
Yes. We were aware that not everyone likes to donate money,
and this is a good way of including everyone; it doesnt have
to be much. Its definitely a case of every little helps.

Question: I think its important to just reiterate that it really is not a case of having to donate
a lot, all with an expensive price tag, would you agree?

12

Likely Response:
Definitely. It isnt a competition-even if you choose to donate
just one item, it will be helping somebody. You will be putting
them in a better position than before.

Question: So far, what has the response been to the campaign? What do the cleaners think
of the efforts?

Likely Response:
Its been really, really good! I couldnt be more thrilled with
the reception weve had. It demonstrates just how much this
disaster has touched us all.

Question: As a student, there is definitely a sense of community here at the college, would
you say the response is testament to that?

Likely Response:
Certainly. The amount of donations, and compassion directed
towards the cleaners is unparalleled. It makes me so proud to
say I am the principal of The Henley College.

13

INTERVIEW STYLE:
STYLE AND REASONING: Although relatively formal in terms of the language used and
the subject matter, a colloquial style has been maintained in how it can be somewhat relaxed
and conversational at points. It is not continual questioning, but a subtle enquiry into what we
as a college are doing to help the Nepalese; by implementing statements relating to the
responses, the intensity is significantly lessened.
I chose to present the interview in this manner as we must remember the listener; we will be
broadcasting to an audience largely consisting of College students. As such, we do not wish to
lose their interest, hence invalidating the importance of what is being addressed. Ultimately,
we have compiled this article as a means of informing the audience of an important, and
relevant, issue. Should we over-complicate the topic and the series of questions, the goal of
increasing awareness of the situation is voided; if no-one is absorbing the content, there is little
point in broadcasting the segment.
Similarly, when we consider how heavy the subject is, it is virtually impossible to consider it
to be easy listening. By making communicating in such a way that respects the severity of the
scenario, but makes it appear less alien and more approachable; we want to convey that there
are straightforward, simple ways to help.
EXAMPLES: When researching the format for my interview, I struggled to find inspiration
for my own piece in a singular article; there was not just one that conformed to how I wished
to structure mine. Stylistically, I combined numerous approaches.

28

The first influence I discovered was from the Guardian website; the journalists were
asking young people how they felt after viewing an interview between Russell Brand
and Ed Miliband. The wording of the questions is rather simplistic; not to the extent
that it is patronising, but in a way that relates the subject to the interviewee28.
Whilst on the same website, I found an interview with Brendan Ciecko, the CEO and
founder of the app Cuseum. What is so appealing about this example is how the
questions are short and to the point. Although I have included statements within my
own, I have attempted to maintain the style which is not needlessly over-worded29.
Proving pivotal to this developmental stage was an interview I viewed featuring Dr
Sonia Ortega. What I noted was how factual information was included within the
question. This not only demonstrates that research has been undertaken, but presents
the respondent with a challenge; how can they defend/dispel/explain certain notions?
What evidence supports this?30

http://www.theguardian.com/politics/2015/apr/29/young-people-milibrand-russell-brand-edmiliband-interview
29
http://www.theguardian.com/culture-professionals-network/2015/apr/03/tech-talk-brendan-cieckocuseum-museums
30
https://www.youtube.com/watch?v=mNGV-uu47d8

14

STRUCTURAL PROGRESSION OF INTERVIEW ONE:

INTRODUCTION: Reaching a magnitude of 7.8 on the Richter scale, the earthquake in

Nepal has already claimed the lives of over 7,000 people, with at least 8.1 million being
affected in some other way. With the initial tremors being felt on 25th April, it is quickly
approaching the one month anniversary of the disaster. Despite this, they are not any closer
to re-building not only their societies, but their lives. I spoke to Henley College Principal
Jayne Davis about the active efforts of the staff and students alike to raise funds and
supplies.

DEVELOPMENTAL QUESTIONS:

22 of the Colleges cleaning staff are from Nepal, and have family and friends who
have been affected. With this level of personal feeling, how long did it take to
implement a plan to help the situation? (This is suggestive as it is implying that the
Location Recce
issue is effecting the personnel and students on an emotional level.)
So, on the College website it mentions a box-filling initiative, which is a very
interesting concept. Can you tell us a bit more about what this entails, i.e. where
Please produce a location recce for EVERY location used
students can leave donations? (This is primarily an open ended question; there is
no way for the answer to be evaded. The statement adds interest and is something
the respondent can use in their answer. It is multi-stranded as it is comprised of two
separate questions.)
This list isnt exhaustive either, is it? If someone thinks of something else useful
like small toys for the children, or water purification tablets, they can include those.
(The first half of this multi-stranded question is closed-this can be answered in a
yes/no manner. The second half, however, is indirect; although it warrants a reply,
it is not in the standard fashion, i.e. there is no verbal intonation at the end, or a
question mark.
These are developmental questions as they introduce the topic with the interviewee and
cause them to expand upon it. By this point, the audience should have an elementary
comprehension of the details of the discussion. Additionally, it provides the basis for the
remainder of the section; for a large proportion of the time, we will be forming conversation
around this. Ultimately, this will be expanding on our existing knowledge.

15
CONFIDENCE BUILDING:

Whats so great about this concept is the how it allows anyone to contribute-its not
a case of being forced to donate in a monetary format, which is off putting to some
people. Was it this that helped develop the idea of helping in a way that is accessible
to everyone? (It is debateable whether the first section of this question is indirect;
the statement referencing money based donations being offputting to some does
require a response, in some capacity, even if it is just acknowledgement. The latter
segment is open, as an expanded reply is needed. It could be argued that it is
suggestive as we are implanting the notion that many people do not like
contributing to relief efforts by making cash contributions.)
As a student, there is definitely a sense of community here at the college, would
you say the response is testament to that?

This is building the confidence of the interviewee as their methods are being complemented,
making them believe in what they are doing are saying-as such, they can sell the topic in
a more effective manner. Furthermore, by recognising the quality of the system Ms. Davis
has in place, it will cause her to be more open when discussing them; when you are aware
that people are noticing, and are proud of, what you are doing, you are all the more willing
to explain about what it consists of. In terms of the latter of the two above, it is positively
re-enforcing the efforts she has put into making the college a good place, where the students
are
part
of a strong community.
KEY
QUESTIONS:

I think its important to just reiterate that it really is not a case of having to donate
a lot, all with an expensive price tag, would you agree? (This is suggestive as it is
asking whether or not the interviewee agrees with a statement that the questioner
has mentioned.)
So far, what has the response been to the campaign? What do the cleaners think of
the efforts? (This is a multi-stranded question. It is useful in attaining two different
perspectives in relation to the same point. This is advantageous as it reduces the
amount of time spent asking different questions and displays how various subtopics link together.)

The first of these is key as it is reminding us that we do not have to donate money to help
the cause; this is useful for reiterating that we are not limited to one method, so contributing
to the aid effort is not prevented by one demographic. Additionally, this is the heart of the
interview; it helps solidify what we need to know. The second of these questions is vital as
it not only informs us of how well the campaign is progressing, but how it is being received
by the Nepalese community. This is imperative as by being aware of how those affected
are responding, our confidence in the process is heightened; if they are thankful and are
expressing how helpful it is, we feel even more enthusiastic about providing our own forms
of aid-we are being directly informed of the positive impact.

SUMMARY: The donation desk is open until

and will be accepting nonperishable food items, as well as clothing for both adults and children, toiletries, cosmetics
and anything else which can contribute to the Nepalese aid effort.

WIND-UP: Thank you for your time today, and for clarifying what this incentive consists
of.

16
Our interviews with the public will have less of a definitive structure; we will be asking
randomly selected individuals a series of questions that will be comparatively basic in their
form.
From my research, I discovered that the busy nature of many of those in Henley meant that
including statements and the requirement for in depth responses was irrelevant and impractical;
we are trying to gather the opinions of the citizens in relation to the Regatta, and neither party
will have the time for a detailed conversation on the subject. Ultimately, they have been
designed to be quick fire, in need of a short, yet personal, reply.
Due to us talking to a plethora of individuals, a wind-up will not be required; the audience does
not need to hear each respondent being thanked. An in studio summary, however, will be read
as a means of breaking down what has been said and to reiterate any key points. It is in this
section we will analyse just how much the residents are looking forward to the event, and if the
atmosphere and values associated with it have been altered over previous years.
Consequently, the questions will need to attain information regarding the anticipation
surrounding the occurrence, and if it still holds the same appeal that it once did. Due to us not
knowing who we will be talking to, it is imperative this section is structured in a way that makes
it difficult for those replying to go off topic.
When it comes to broadcasting this section, the question will be heard once, before a variety of
replies will be spoken by the respondents. By presenting it in this manner, the listener will not
have to hear the same phrases repeatedly. Additionally, this saves us-as a station-time, meaning
that we can put more detail into other areas.
QUESTIONS:

Can you explain whether you think that the Regatta is a positive experience for Henley?
(This is designed to discover how the public perceive the event, in terms of whether
the attention it attracts is good, as well as how it affects tourism, profits, the appearance
of the town etc.)
Have you ever attended the Regatta yourself, and do you feel that the values have
changed? (Here, we will hear first-hand how many regular citizens attend, and if it is
different now than to how it was 10 years ago, say. i.e. is it more elite? Less family
friendly? Etc.)
Do you plan to attend this year? (This permits us to gauge its popularity and, in a sense,
begin the summary segment as this informs us as to how many people are making the
effort to go; this does, partially explain the anticipation {if few people say they will
attend, we can infer that the excitement is low}.)

Fewer questions have been asked as we will be asking them to a larger body of people. They
are largely single stranded and open to minimise confusion and ensure that they are accessible
to everyone. To correspond with this theory, the language is kept to a simple level that is able
to be understood by the vast majority of the population. We will be targeting those who either
live in, or spend a significant amount of time in, the town. This way, the opinions that we are
attaining are from those who have a certain degree of knowledge regarding the event. As such,
we may ask those working in local shops, i.e. OXFAM and people walking through the high
street.

17

LOCATION RECCE:
Type of room/area: The
Principals office.
Location Address:
The Henley College,
Deanfield Avenue
Henley-on-Thames

Source
of
image:
https://arleneanddennis.files.wordpress.com/2012/06/2012-june-19henley-college-rotherford-bldgs-principals-office2.jpg (I was unable to
gain entrance to the office myself)

LIGHTING INFORMATION:
N/A

SOLUTIONS:
N/A

SOUND INFORMATION:
The room is quiet.

Sat Nav details (Post

code):
RG9
1UH
Nearest Train Station:
Henley
Station.
Nearest Bus stop: Hart
Street.

SOLUTIONS:
This is not a classroom so students
making noise is not an issue. The
door will also be closed as a means
of ensuring that we do not collect
excess audio of people moving about
the college.
The room will be empty with the
exception of myself, my team and
Ms. Davis.
The interview will be conducted
during lesson time so that disruption
from the fields outside is a minimal
risk.
There are no audio systems that will
I.e. no speakers will be turned on to
be playing.
distract from the interview, or risk
the quality of the recording.

POWER INFORMATION:

SOLUTIONS:

18

Audio recording equipment will be

used.

HAZARDS:
Tripping over furniture.

If the equipment requires charging,

this will be done prior to the
interview. Should it need batteries,
spares will be bought along to
replace if need be; fresh ones will be
inserted at the start to prevent a
pause to change these.
SOLUTIONS:
Ensure all chairs are placed under
tables, and watch where were
going.

Type of room/area: Henley High

Street.
Location Address: Market Place,
Henley-On-Thames
Oxfordshire
Sat Nav details (Post code): RG9
2AA
Nearest Train Station: Henley
Station
Nearest Bus stop: Hart Street

Lighting Information:
N/A

Solutions:
N/A

Sound Information:
Solutions:
Outside, so will be noisy (traffic,
people etc.)

19

Power Information
There are no power sources
available.

A good quality audio recorder will be

used, with the microphone being
held close to the speaker.
Solutions:
All appliances will be charged and, if
applicable, spare batteries will be
bought along.

Hazards
Solutions:
We do not know who we are talking
We must remember the Stranger
to.
Danger rule and be vigilant at all
times. Additionally, we shall not go
off with anyone we are talking to,
and will not divulge in personal
details.
We will look both ways before
There is constant traffic in the town
crossing any roads and use
centre.
pedestrian crossings if available-the
Green Cross Code is key.
Tripping hazards.

At all times, we will watch where we

are going in order to prevent damage
to the equipment, and ourselves. We
should be extra vigilant looking for
loose paving stones, bins, lampposts
and when stepping off curbs.

IDENTIFYING SHOW FORMAT:

STYLE OF BROADCAST: The style of our broadcast is a combination of genres. Primarily,
we want it to be an informal representation of the news, hence making it accessible to students
who may not enjoy the harsh and adult manner in which it is commonly presented on the more
popular of radio stations. At the same time, we realise that it is a necessity that all stories,
irrespective of their classification, are handled sensitively, and with dignity. As such, we have
incorporated a slight seriousness in the sense that a full colloquial dictionary will not be adopted
and news which can be classed as being essential will not be ignored/mocked. Furthermore,
common street variations of words will not be used and Received Pronunciation will be
spoken.
We have ensured that our broadcast meets this style by having an open line of communication.
Throughout this process we have been discussing our stories and scripts with one another to
see how well we are progressing and as a means of partaking in a form of peer assessment; we
are able to comment on one anothers work in constructive ways that make it feel more natural
and in keeping with the tone that we wish to achieve. This had proved useful as we have been
able to re-write certain sections, or omit elements that deviate from how we want our program
to be perceived.
As well as this, we have maintained that this show is written and produced by students for
students. By not having a substantial mediatory body, the notion of it being manufactured in a
way that an adult feels news should be digested is eliminated. Ultimately, as teenagers, we are
more qualified to present a program-discussing relevant affairs-for those of our own age group
as we possess an awareness as to how we best absorb informational content.

20
EXAMPLES:
The localised variation of the Heart Radio Station is a good example of what we are trying to
achieve. Because it is specific to London31, the news and traffic will be relative to this area;
they will not be detailing a tail back in Cardiff, but in Shepards Bush. Likewise, the emphasis
will be put on stories and people within the capital. This is similar to our own style in how we
will be reporting news which is largely relevant to what is occurring in Henley.
BBC Radio One clearly demonstrates how we wish to inform our audience of news. It does not
trivialise the issue, but presents it in a concise, easy to understand manner32. This is an
imperative point as our primary Target Audience is youths; if we use extremely eloquent
language, their interest will be lost.
BBC Radio Four, on the other hand, draws as much factual information as possible from the
news to present a comprehensive, knowledgeable review of current events. This has influenced
us in how we are aiming to provide an accurate and genuine account of what is happening in
our world. Much like the BBC, we do not wish to be influenced by outside agencies33.

ORDER OF CONTENT:
It is imperative that the ordering of the show is considered. We have ordered our show in such
a way that the stories that are larger in their scale, and are affecting more people have been
placed first. Ultimately, it is a case of the more important the news, the higher up the broadcast
it is situated. This is as the vast majority of people wish to hear the details of the stories which
effect the most people, or are the most shocking, first. This will secure their focus for those
which require more concentration, with the simpler stories, little relating to the college theme,
at the end requiring a smaller degree of attentiveness.
ORDER OF CONTENT:
JINGLE/INTRODUCTION TO PROGRAM.

HOW IS HENLEY COLLEGE ASSISTING THE NEPAL AID EFFORT (INTERVIEW

WITH PRINCIPAL FEATURED)

EXAM STRESS AND HOW TO COPE WITH IT (INTERVIEW WITH COUNSELLOR

FEATURED)

31

http://www.heart.co.uk/london/
http://www.bbc.co.uk/radio1#newsbeat
33
http://www.bbc.co.uk/radio4/collections/p02q3gpf
32

21
PROMOTION OF ENRICHMENT ACTIVITIES (INTERVIEW WITH LINDA
CONAFRAY AND STUDENT FEATURED {LATTER SECTION LEADS DIRECTLY
ONTO})

HOW MUCH ARE PEOPLE LOOKING FORWARDS TO THE HENLEY REGATTA,

AND IS IT AS MUCH OF A COMMUNITY EVENT AS IT ONCE WAS?
(INTERVIEWS WITH THE GENERAL PUBLIC FEATURED)

A MAN HAS RAISED 7000 FOR MOTOR NEURONE DISEASE

GEORGE CLOONEY IS RENOVATING A HOUSE NEAR HENLEY

As can be seen, the Earthquake which has devastated entire communities in Nepal is reported
first as this is not only the most important story, the most urgent; we need to help these people
as soon as possible. Although this is an international story, it is related back to the local, College
environment, lessening the bridges between us, and the citizens effected by the disaster.
It is proceeded by a section on exam stress which is a very real issue within education.
Prevention of treatment can result in prolonged issues, and in the afflicted taking drastic
measures. As such, we are putting the emphasis on how they can receive help and support. It is
placed second as although it is an essential topic, it has not left thousands of people dead within
the space of several days.
The enrichment feature is promotional in how its goal is to increase the popularity of extracurricular activities, and members of the World Challenge group. It is placed third as it does
not pose any issues that we must be made aware of. Equally, it is relevant to the College which
dictates why it is not the last story to be read. The interview with Linda Conafray will show the
listeners how there is not only a wide range of clubs to join, but that she is involved within
numerous hobbies herself. By talking to the student who partakes in rowing, we can hear firsthand what it is like being a part of one of these pastimes. This will lead directly into the Regatta
segment, as the latter interview is directly related.
We chose to not place the Regatta higher up the order as it is not a major problem within the
world, nor is it a topic associated with the college. As we would consider ourselves to also be
a local station, we felt it essential that we mentioned it in some capacity. The interviews with
the general public make this segment personal, with the residents of Henley at its heart.
The penultimate feature is a brief article discussing how George Clooney is renovating a home
near Henley on Thames. This is placed as it is due to his high-profile status, and the inevitable
interest that will be peaked when we discover that he is moving into a home that is local to us.

22
The concluding story is that of a man who has raised 7000 for a Motor Neurone Disease
charity. It has been positioned as it is due to it, again, not affecting the students of the college
or being a large event. As such, there is less that can be said about it. This is important, however,
as it charts an individuals success and selflessness, and shows that ordinary people are capable
of accomplishing extraordinary things. Similarly, it retracts the focus of achievement from
celebrities, proving that they are not they people who are news worthy. It is the final story as
it is a positive and light-hearted, taking away the sombre tone of the previous news.

TARGET AUDIENCE: Our primary T.A is that of College students as the majority of the
content is relevant to that surrounding. It has been designed to increase their knowledge of what
is happening within the establishment, and how they can join in with these events. However, it
would not be irrelevant for members of the local area to listen, especially if they have children
in attendance. By focusing on content situated in the grounds of the college, and further afield
we are not limiting ourselves as to who are audience can be. The inclusion of stories detailing
the Regatta and George Clooney introduce variety, and appeal to those who are more concerned
with where they live, and who they are living alongside.
We will be ensuring our T.As interests are met by providing the station with news that we feel
is not only interesting, but important to be aware of. As mentioned previously, we will not
overcomplicate the stories, or present them in an elite format, filled with subject related jargon.
Following the release of the first episode, a survey could be uploaded to uncover what went
well, and what did not, as well as if there are any suggestions for future content.

TYPES OF STORY:
H.O.T News will be reporting both public and human interest stories. In order to cater for the
each of the demographics within the Target Audience, it is imperative that news appealing to
everyone is featured. Additionally, by creating a broadcast that features only despondent
articles which fail to enlighten the audience, listeners will be lost in favour of all-round
stations.
STORY
NEPAL

HUMAN/PUBLIC
INTEREST
HUMAN INTEREST

EXAM STRESS

PUBLIC INTEREST

WHY
MILLIONS OF PEOPLE
HAVE BEEN EFFECTED
BY THE DISASTER (I.E.
DEATHS OF RELATIVES,
DESTRUCTIONS OF
COMMUNITIES ETC.)
AND WE WANT TO
KNOW HOW THEY ARE
COPING/HOW WE CAN
HELP.
WHETHER THE
LISTENER IS IN
COLLEGE OR NOT, IT IS
HELPFUL TO LEARN
HOW TO COPE WITH
STRESS AND WHAT THE
SYMPTOMS ARE.

23

ENRICHMENT

PUBLIC INTEREST

THE REGATTA

PUBLIC INTEREST

MAN RAISES 7000 FOR

CHARITY

HUMAN INTEREST

GEORGE CLOONEY
RENOVATING HIS
HOME

PUBLIC INTEREST

STUDENTS AND
PARENTS CAN FIND
THIS USEFUL, AS WELL
AS TEACHERS.
THIS IS RELEVANT TO
THE STUDENTS,
PARENTS AND
TEACHERS; THEY CAN
GAIN A
COMPREHENSIVE
KNOWLEDGE OF WHAT
IT ENTAILS, AND
ENCOURAGE THEIR
PUPILS/CHILDREN TO
ATTEND THE
DIFFERENT ACTIVITIES.
THIS IS SUITABLE FOR
ALL OF THE RESIDENTS
OF HENLEY ON
THAMES; THIS IS A
MAJOR EVENT WHICH
WILL DICTATE THE
PACE OF LIFE DURING
REGATTA WEEK; AN
INCREASED NUMBER
OF VISITORS WILL
MEAN INCREASED
SALES/VISITS TO
MUSEUMS ETC.
THIS MAN HAS RAISED
A SIGNIFICANT SUM OF
MONEY FOR A CHARITY
THAT MEANS A GREAT
DEAL TO HIM. AS SUCH,
WE WILL BE ABLE TO
SEE THE BENEFIT THAT
THIS HAS ON THE
MANY PEOPLE
AFFLICTED WITH
MOTOR NEURONE
DISEASE.
MANY PEOPLE ARE
INTRIGUED AS TO
WHAT CELEBRITIES DO
IN THEIR SPARE TIME,
THIS BEGINS TO
EXPLAIN THAT. WE SEE
THAT THEY DO HAVE
ORDINARY LIVES, LIKE
THE REST OF US. THIS
APPEALS TO THOSE
PRIMARILY
INTERESTED IN
ENTERTAINMENT

24
NEWS, AND WITH AN
OBSESSION WITH
CLOONEY.
SIMILAR STORIES:

HUMAN INTEREST

PUBLIC INTEREST

The tragedies of Mexico Citys Tlatelolco

housing complex a history of cities in 50
buildings, day 3134
This is human interest as it details the plight
of a group of people, in such a way that
describes the turmoil and destruction of hope
that they are forced to endure on a regular
basis.

Tory donor's firm tries to cut size of homes

in town built with 30m subsidy35
This is public interest as it informs council
tenants in particular how a development
business owned by a Conservative donor
wishes to build homes with no minimum
room size. This will be of detriment to the
standard of living, and those considering
moving/joining the property ladder should be
made aware of this.

'I just want to go to school': how Afghan law

continues to fail child brides36
This tells us of the discrimination that girls
face on a daily basis, based purely on their
sex. This article recounts the story of how
one girl endured abuse at the hands of her
older husband.

Mid Staffs hospital scandal: the essential

guide37
This informs us of the poor care being
administered at a Mid-Staffordshire hospital.
This is of public interest as we should be
made aware of unsatisfactory standards in
the places we should be safest-we need to
know if where we are being cared for is safe.
Antibiotic-resistant typhoid spreading in
silent epidemic, says study39
This is of public interest as it is notifying us
that Typhoid is becoming resistant to
antibiotics-it plays on the readers fear.
Although this is only an issue in Africa and
Asia, we fear a spread into Europeone
which involves us.

Mental Health Awareness Week: 'He was the

last person I expected to take his own life'38
Here, we are told that suicide can affect
anyone, and that it is often unexpected. It
troubles us emotionally as we hear how this
has left the friend of the victim questioning
what drove him to such an act.

SOUND TABLE:
Sound

Jingle
34

Where used
At the start of the
show, over the
headlines and the

Length
10 Seconds

Link
https://www.youtube.com/w
atch?v=h5p4b8k2X4o

http://www.theguardian.com/cities/2015/may/07/mexico-city-tlatelolco-housing-complex-historycities-50-buildings
35
http://www.theguardian.com/society/2015/may/04/developer-trying-to-cut-size-of-homes-built-with30m-subsidy
36
http://www.theguardian.com/global-development/2015/may/11/afghanistan-child-brides-want-to-goto-school
37
http://www.theguardian.com/society/2013/feb/06/mid-staffs-hospital-scandal-guide
38
http://www.independent.co.uk/life-style/health-and-families/features/mental-health-awareness-weekhe-was-the-last-person-i-expected-to-take-his-own-life-10240842.html
39
http://www.theguardian.com/society/2015/may/11/antibiotic-resistant-typhoid-spreading-in-silentepidemic-says-study

25
(Blue
Skies)

conclusion of the
program

26
V9

RISK ASSESSMENT:
RISK ASSESSMENT
ACTIVITY

HAZARD

RISK

PRECAUTIONS

H/M/L
Interviewing the Principal
in her office.

Talking to members of the

public.

Crossing roads when

walking through Henley,
and unpredictable weather.

Tripping over furniture

and injuring
oneself/damaging
equipment.

We do not know who

we are talking to, and
whether they could be
violent etc.

Watch where we are walking, and give a wide

berth when navigating furniture.

Stay within our group, and do not stray from

places in direct public view. Do not approach
someone if we feel uncertain about them.

IN
PLACE

REVIEW
DATE

YES

YES

H
Getting hit by vehicles
using the roads.

Use pedestrian crossings where possible, and

obey the Green Cross Code at all times. We
should also wear clothing that is suited to the
weather, i.e. waterproof coats/footwear.

YES

Please leave this section blank:

Risk Assessment checked by: Name ..

Signed .

Date

REVIEWER

27

KEY:

Activity:

Describe the component part of your pursuit.

Hazard: List the things you anticipate might cause harm or the things associated with your activity that have the potential to cause harm. Consider the
likely harm.
Risk:

Assess the risk as either H (High), M (Medium) or L (Low). When concluding your assessment consider all of the circumstances.

Precautions:

Consider what you could do to minimise / negate the risk.

In Place:

Will the precautionary measures be in place at the time of the activity?

Review Date:

When would it be reasonable to review your assessment? Remember it might be whilst you are undertaking the activity.

Reviewer:

Name of the person responsible for completing the risk assessment.

A copy of this form should be taken on the activity or visit by the Reviewer