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IOSH

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How to Complete Your

Project Assignment

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Completing your IOSH Project Assignment


PAGE 1

Introduction
Part of achieving your IOSH Managing Safely accreditation involves completing a project assessment about your workplace. Here weve put together our IOSH Project Assignment guide to help you complete your assessment. Each stage of the process is covered thoroughly on our IOSH Managing Safely course, with plenty of time and opportunity to ask the trainer if you are not sure about anything. The course is arranged so that you are able to complete the project step by step over four days. The project assessment is based on your own work environment. The
person marking the assessment will not be the trainer who taught you and will not know anything about your workplace. While this gives you some valuable licence, which may be helpful, you will need to make sure you explain clearly things which may be obvious to you and those who work around you. You also need to be consistent as each part of the assessment relates to the others.

As with all assessments, the best advice is to read carefully what each of the sections requires and take your time. To gain the accreditation there is also a multi format exam to complete, weve put together some tips for completing the IOSH exam. The project consists of a series of six forms you will need to complete and these follow a logical sequence:

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Contents
Part 1 Description of the work tasks that are your responsibility Part 2 - Hazard Checklist: Location Part 3 Hazard Checklist: Equipment and Substances Part 4 Hazard Checklist: Activities Part 5 Risk Assessment Form Part 6 Risk Control Form

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Part 1 Description of the work tasks that are your responsibility


A brief description/sketch of the location(s)
Although a sketch is not specifically required, it can be very difficult to describe the workplace accurately without one. Typical things to include would be: Outline of the workplace, marking doors, windows, roller shutters, emergency exits, stairs, etc, giving dimensions where appropriate Position of desks, benches, machines or other equipment and, if relevant, any power/compressed air sources, etc. Brief description of the workplace, eg carpenters workshop, sales office, car park, warehouse, etc.

Description of the people who work or visit the area regularly or from time to time and how often theyre there
List all the people who may be present, even if they are not on a regular basis. Dont forget to include people such as: Employees who generally work elsewhere in the organisation but may sometimes or occasionally be there, for example to collect goods/stationery or use the photocopier, etc. Contractors including service engineers, cleaners, etc. Any visitors e.g. reps or perhaps members of the public, even trespassers if these are anticipated For each of these groups of people dont forget to indicate those regularly work there and those who are there from time to time, indicating roughly the frequency of their presence e.g. cleaners will probably be there every day after working hours, service engineers perhaps once a month, employees

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PAGE 4

from other parts of the establishment several times a day, etc.

Description of permanent and/or temporary pieces of equipment and substances used in your work environment
Equipment depending on your workplace, this may include:
Tools indicate whether these are hand tools, power or battery or air powered tools and the number of these present Computer equipment Cleaning equipment especially electrical appliances Ancillary equipment, such as fans, fax machines, shredders, etc, etc

Consistency:
Make sure you list here any equipment you have indicated in your previous description/sketch and that certainly all large pieces of equipment are also shown in the description/sketch Also make sure you list here any equipment likely to be used by anyone you have listed in the previous section who may only work in the area from time to time, eg cleaners equipment

Substances:

List the substances used with an indication of the amounts involved Indicate the nature of any substances, eg Capital Green CG04 Floor Cleaner

Consistency:
Dont forget to include cleaning substances that may be used by cleaners or others you may have listed as working in the area in the previous section

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Description of the activities carried out within your work environment


Look back at the sections you have already completed to make sure you dont forget anything for example: The use of machinery you have indicated in your description/sketch, e.g. welder, computer, etc. All the activities of the people you have listed as working in the area, not forgetting cleaning and maintenance The use of relevant equipment (or substances) you have listed in the previous section e.g. driving of fork lift trucks, cleaning components, etc.

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Part 2 - Hazard Checklist: Location


Part 2 of our guide to completing your IOSH Project assessment looks at completing the Hazard Checklist. On this sheet you are asked to identify three hazards associated with aspects of the workplace you have described in Part 1.

Description of the location


Give a short, but adequate description of where the hazard is, making sure it makes sense in relation to your sketch /description of your workplace in Part 1.

Description of the hazard


Only a short description is required, but it must relate to the location just identified.

Number and occupation of people affected


Dont forget to give the number, as well as the occupations of the people who may be affected eg 3 engineers or 1 secretary Also, dont forget to fill in the Company, Department and Site name at the top of the form.

Risk assessment recommended (Yes or no required)


If, for some reason, you dont recommend a risk assessment, you will need to explain why. It is much easier to select a location and hazard that does require a risk assessment and tick the yes box!

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Part 3 Hazard Checklist: Equipment and Substances


This should be completed in exactly the same way as for Part 2.

Description of the Equipment or Substance


Give a brief description of three pieces of equipment or substances. A brief description is all that is required, just make sure you use pieces of equipment or substances you have already identified.

Description of the hazard


Only a short description is required, but it must relate to the equipment or substances you have identified.

Number and occupation of people affected


Dont forget to give the number, as well as the occupations of the people who may be affected eg 3 engineers or 1 secretary Again, the Company, Department and Site name must be completed at the top of the form.

Risk assessment recommended (Yes or no required)


As before, if you dont recommend a risk assessment, youll need to explain why. It is much easier to select some equipment or substances that do require a risk assessment and tick the yes box!

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Part 4 Hazard Checklist: Activities


This should be completed in exactly the same way as Part 2 and Part 3.

Description of the Activity


Give a brief description of three activities. A brief description is all that is required, just make sure you use activities you have already identified in Part 1.

Description of the hazard


Only a short description is required, but it must relate to the equipment or substances you have identified.

Number and occupation of people affected


Dont forget to give the number, as well as the occupations of the people who may be affected eg 3 engineers or 1 secretary Again, the Company, Department and Site name must be completed at the top of the form.

Risk assessment
For this sheet, all the activities must require risk controls, otherwise you cannot satisfactorily complete the rest of the project and will lose a great many marks as a result.

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Part 5 Risk Assessment Form


This section is worth quite a few marks, so it is worth working through carefully. It looks quite complicated at first, but it is really only an expansion of some of the information you have already given in the previous sheets. During the training you will have studied risk assessment in detail and will be familiar with this form by the time you get to the project.

Work activity
Make sure you use the work activities you have identified in Part 4. If you dont, you wont score any marks at all for this sheet!

Hazard, hazardous event and expected consequence


Three things are required here, for example corrosive substance leaking from container resulting in burns to hands or use of display screen equipment for prolonged periods causing musculo-skeletal strain.

People affected
Look back to Part 4 to see what you entered there and make sure you are consistent.

Assessment of risk
Use numerical values, rather than descriptive ones, or H/M/L.

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PAGE 10

Part 6 Risk Control Form


You need to complete this form using the activity hazards from Part 5, otherwise you will not get any marks for this sheet. Note that the first column requires you to identify the work activity and the risk level (taken from the assessment in Part 5). You are then asked to identify existing risk controls and further risk controls required. You then have to calculate the residual risk, which of course must be less than that identified in the assessment in Part 5. In the last column you need to describe the monitoring required in relation to the residual risk. So, if you have identified PPE as a further risk control, monitoring would be workplace inspections to ensure that the PPE provided is being used correctly. Dont forget that you also need to give an indication of the frequency of this monitoring. For something like use of PPE, this would probably be at least weekly, if not daily. Dont forget to complete the boxes at the top (Company, Department and Site Name) and bottom of the page (Date, Signature, etc), as you get marks for these. And finally.. Now leave it alone for a while, go back with fresh eyes and check it to make sure you have been consistent and followed all the instructions correctly.

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PAGE 11

Thanks for reading.


If youd like to book IOSH Training, contact us on 01273 622272. Dont forget to share this eBook with anybody you think would be interested.
Please get in touch with any additional comments or to discuss your training requirements. Web: www.siliconbeachtraining.co.uk Phone: 01273 622272 Facebook: facebook.com/siliconbeach Twitter: @sbttraining
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