Bizhub C 550 User Guide Box Oper

Users Guide [Box Operations]
Introduction
Introduction
Thank you for choosing this machine. This Users Guide contains details on the operations required to use the User Box functions of the bizhub C550, precautions on their use, and basic troubleshooting procedures. In order to ensure that this machine is used correctly and efficiently, carefully read this Users Guide before using the machine. If software (such as PageScope Job Spooler, HDDTWAIN or PageScope Box Operator) other than that described in this Users Guide has been installed, data saved in a user box can be used from a computer on the network. Since the operation differs for each software, refer to the manual for the corresponding software for details. In addition, for details on the operation of PageScope Web Connection, which can be used to operate this machine over a network, refer to the Users Guide [PageScope Web Connection Operations]. Views of the actual equipment may be slightly different from the illustrations used in this manual.
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Introduction
Trademarks and registered trademarks

KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Netscape is a registered trade mark of Netscape Communications Corporation in the United States and other countries. This machine and PageScope Box Operator are based in part on the work of the Independent JPEG Group. Compact-VJE Copyright 1986-2003 VACS Corp. RC4 is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. RSA is a registered trademark or trademark of RSA Security Inc. RSA BSAFE is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. License information This product includes RSA BSAFE Cryptographic software from RSA Security Inc.
OpenSSL statement
OpenSSL license
Copyright 1998-2005 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/) C550 x-2
Introduction 4. The names OpenSSL Toolkit and OpenSSL Project must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact opensslcore@openssl.org. 5. Products derived from this software may not be called OpenSSL nor may OpenSSL appear in their names without prior written permission of the OpenSSL Project. 6. Redistributions of any form whatsoever must retain the following acknowledgment: This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/) THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).
Original SSLeay license

Copyright 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Youngs, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.
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Introduction Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: This product includes cryptographic software written by Eric Young (eay@cryptsoft.com) The word cryptographic can be left out if the rouines from the library being used are not cryptographic related. 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: This product includes software written by Tin Hudson (tjh@cryptsoft.com) THIS SOFTWARE IS PROVIDED BY ERIC YOUNG AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.] NetSNMP License Part 1: CMU/UCD copyright notice: (BSD like) Copyright 1989, 1991, 1992 by Carnegie Mellon University Derivative Work 1996, 1998-2000 Copyright 1996, 1998-2000 The Regents of the University of California All Rights Reserved
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Introduction Permission to use, copy, modify and distribute this software and its documentation for any purpose and without fee is hereby granted, provided that the above copyright notice appears in all copies and that both that copyright notice and this permission notice appear in supporting documentation, and that the name of CMU and The Regents of the University of California not be used in advertising or publicity pertaining to distribution of the software without specific written permission. CMU AND THE REGENTS OF THE UNIVERSITY OF CALIFORNIA DISCLAIM ALLWARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIEDWARRANTIES OF MERCHANTABILITY AND FITNESS. IN NO EVENT SHALL CMU OR THE REGENTS OF THE UNIVERSITY OF CALIFORNIA BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM THE LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE. Part 2: Networks Associates Technology, Inc copyright notice (BSD) Copyright 2001-2003, Networks Associates Technology, Inc All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: - Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. - Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. - Neither the name of the Networks Associates Technology, Inc nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS;OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
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Introduction Part 3: Cambridge Broadband Ltd. copyright notice (BSD) Portions of this code are copyright 2001-2003, Cambridge Broadband Ltd. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: - Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. - Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. - The name of Cambridge Broadband Ltd. may not be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDER AS IS AND ANYEXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THEIMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.IN NO EVENT SHALL THE COPYRIGHT HOLDER BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. Part 4: Sun Microsystems, Inc. copyright notice (BSD) Copyright 2003 Sun Microsystems, Inc., 4150 Network Circle, Santa Clara, California 95054, U.S.A. All rights reserved. Use is subject to license terms below. This distribution may include materials developed by third parties. Sun, Sun Microsystems, the Sun logo and Solaris are trademarks or registered trademarks of Sun Microsystems, Inc. in the U.S. and other countries. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: - Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. - Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
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Introduction Neither the name of the Sun Microsystems, Inc. nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS;OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. Part 5: Sparta, Inc copyright notice (BSD) Copyright 2003-2004, Sparta, Inc All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: - Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. - Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. - Neither the name of Sparta, Inc nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS;OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. Part 6: Cisco/BUPTNIC copyright notice (BSD) C550 x-7
Introduction Copyright 2004, Cisco, Inc and Information Network Center of Beijing University of Posts and Telecommunications. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: - Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. - Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. - Neither the name of Cisco, Inc, Beijing University of Posts and Telecommunications, nor the names of their contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS;OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. All other product names mentioned are trademarks or registered trademarks of their respective companies Kerberos Copyright 1985-2005 by the Massachusetts Institute of Technology. All rights reserved. permission notice WITHIN THAT CONSTRAINT, permission to use, copy, modify, and distribute this software and its documentation for any purpose and without fee is hereby granted, provided that the above copyright notice appear in all copies and that both that copyright notice and this permission notice appear in supporting documentation, and that the name of M.I.T. not be used in advertising or publicity pertaining to distribution of the software without specific, written prior permission. Furthermore if you modify this software you must label your software as modified software and not distribute it in such a fashion that it might be confused with the original MIT software.
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Introduction M.I.T. makes no representations about the suitability of this software for any purpose. It is provided as is without express or implied warranty. THIS SOFTWARE IS PROVIDED AS IS AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PARTICULAR PURPOSE. THIS SOFTWARE IS NOT ORIGINAL MIT SOFTWARE, MODIFIED BY KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Mersenne Twister A C-program for MT19937, with initialization improved 2002/1/26. Coded by Takuji Nishimura and Makoto Matsumoto. Before using, initialize the state by using init_genrand(seed) or init_by_array(init_key, key_length). Copyright 1997-2002, Makoto Matsumoto and Takuji Nishimura, All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. The names of its contributors may not be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
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Introduction Any feedback is very welcome. http://www.math.sci.hiroshima-u.ac.jp/~m-mat/MT/emt.html email: m-mat @ math.sci.hiroshima-u.ac.jp (remove space)
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Introduction
Contents Introduction
Trademarks and registered trademarks ......................................... x-2 OpenSSL statement ....................................................................... x-2 NetSNMP License .......................................................................... x-4 Kerberos ......................................................................................... x-8 Mersenne Twister ........................................................................... x-9 Contents ........................................................................................... x-11 About this manual ........................................................................... x-17 Structure of the manual ................................................................ x-17 Notation ........................................................................................ x-17 Explanation of manual conventions .............................................. x-18 Users Guides .................................................................................. x-20 Printed manuals ............................................................................ x-20 Users Guide CD manuals ............................................................ x-20
Overview of the User Box functions

1.1 Available User Box functions ........................................................... 1-2 Saving documents .......................................................................... 1-2 Using document data ..................................................................... 1-3 Organizing document data ............................................................. 1-5 Set-up for User Box functions ......................................................... 1-7 User box registration ...................................................................... 1-7 Control panel ..................................................................................... 1-8 Touch panel ..................................................................................... 1-11 Screen layout ................................................................................ 1-11 Icons on the touch panel .............................................................. 1-12 About External Memory .................................................................. 1-13 Available External Memory ........................................................... 1-13 Connecting an external memory .................................................. 1-13
1.2 1.3 1.4
1.5
Saving documents
2.1 Information on saving documents ................................................... 2-2 User authentication ........................................................................ 2-2 Registering user boxes ................................................................... 2-4 Naming documents ........................................................................ 2-4
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Introduction 2.2 Authentication and user boxes that can be accessed .................. 2-6 When user authentication and account track settings are not specified ......................................................................................... 2-6 When only user authentication settings are specified .................... 2-7 When only account track settings are specified ............................. 2-8 When user authentication and account track settings are specified and synchronized ............................................................ 2-8 When user authentication and account track settings are specified, but not synchronized ................................................... 2-10 Saving copies in user boxes .......................................................... 2-12 Settings that can be saved and changed ..................................... 2-12 Saving copy documents ............................................................... 2-13 Saving scans in user boxes ............................................................ 2-17 Previewing .................................................................................... 2-17 Preview - View Pages - Change Setting ....................................... 2-19 Preview - View Status ................................................................... 2-20 Saving after previewing ................................................................ 2-20 Using a user box destination ........................................................ 2-22 Entering destinations directly ....................................................... 2-24 Saving in User Box mode ............................................................. 2-27 Saving on external memory from User Box mode ....................... 2-29 Saving printouts in user boxes ...................................................... 2-32 Saving data in a user box ............................................................. 2-33 Saving data in the Secure Print User Box .................................... 2-36 Saving data in the Encrypted PDF User Box ................................ 2-38 Specifying scan settings ................................................................ 2-39 Settings that can be specified ...................................................... 2-39 Original Type ................................................................................ 2-40 Simplex/Duplex ............................................................................ 2-42 Resolution ..................................................................................... 2-43 File Type ....................................................................................... 2-44 Density .......................................................................................... 2-49 Separate Scan .............................................................................. 2-50 Color (Quality Adjustment) ............................................................ 2-50 Background Adjustment (Quality Adjustment) ............................. 2-52 Sharpness (Quality Adjustment) ................................................... 2-54 Frame Erase (Erase) ...................................................................... 2-56 Book Copy (Book Scan) ............................................................... 2-58 Scan Size (Application) ................................................................. 2-60 Original Settings ........................................................................... 2-64
2.3
2.4
2.5
2.6
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Introduction 2.7 Display and operation of the left panel ......................................... 2-67 Job List ......................................................................................... 2-67 Job List - Delete ........................................................................... 2-68 Job List - Job Details .................................................................... 2-68 Settings when saving documents ................................................ 2-73 Detail - Check Scan Settings ....................................................... 2-74 Detail - Check Original Settings ................................................... 2-75 Settings when using documents .................................................. 2-75 Detail ............................................................................................. 2-76 Check Job Settings ...................................................................... 2-76 Check Job Settings - Destination Settings .................................. 2-77 Check Job Settings - E-Mail Settings .......................................... 2-77 Preview ......................................................................................... 2-78 Preview - Detail ............................................................................ 2-79 Preview - Detail (Print/Combine) .................................................. 2-79 Preview - Detail (Send/Bind TX) ................................................... 2-80
Organizing user box documents

3.1 Overview of document organizing ................................................... 3-2 Available operations in the File Document screen ......................... 3-2 Checking documents saved in user boxes .................................... 3-3 Description of File Document screen ............................................. 3-5 Searching for a user box name ...................................................... 3-6 Deleting a document ......................................................................... 3-8 Changing the document name ....................................................... 3-10 Moving a document ........................................................................ 3-12 Duplicating a document ................................................................. 3-14 Checking document details ........................................................... 3-16 Check the details .......................................................................... 3-17 Preview screen operations ........................................................... 3-19
3.2 3.3 3.4 3.5 3.6
Printing a user box document

4.1 Overview of document printing ....................................................... 4-2 Available operations in the Use Document screen ......................... 4-2 Checking documents saved in user boxes .................................... 4-3 Description of Use Document screen ............................................ 4-5 Searching for a user box name ...................................................... 4-5 Printing ............................................................................................... 4-6 Available print settings ................................................................... 4-6 To print a document ....................................................................... 4-7 Changing the number of copies ..................................................... 4-8 Specifying single-sided/double-sided printing ............................... 4-8 x-13
4.2
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Introduction Specifying Finishing settings .......................................................... 4-9 Adding a binding margin .............................................................. 4-16 Adding cover pages (Cover Sheet) ............................................... 4-19 Adding insertions (Insert Sheet) .................................................... 4-24 Inserting chapter title pages (Chapters) ....................................... 4-29 Printing the date/time (Date/Time) ................................................ 4-33 Printing page numbers (Page Number) ........................................ 4-36 Adding preset text or images (Stamp) .......................................... 4-41 Adding text and images to prevent copying (Copy Protect) ........ 4-44 Adding repeated preset text or images (Stamp Repeat) .............. 4-53 Inserting a header/footer (Header/Footer) .................................... 4-61 4.3 Combined printing .......................................................................... 4-66 Available combined printing parameters ...................................... 4-66 To print a document ..................................................................... 4-67
Sending a user box document

5.1 Overview of document transmissions ............................................. 5-2 Available document transmission operations ................................. 5-2 Transmission methods ................................................................... 5-2 Checking documents saved in user boxes .................................... 5-3 Description of Use Document screen ............................................ 5-5 Searching for a user box name ...................................................... 5-5 To send a document ....................................................................... 5-6 Specifying the destination ................................................................ 5-8 Selecting from the address book ................................................... 5-8 Selecting from a group destination ................................................ 5-9 Searching for a destination ........................................................... 5-11 Directly specifying an e-mail destination ...................................... 5-13 Directly specifying an SMB destination ........................................ 5-15 Directly specifying an FTP destination ......................................... 5-16 Directly specifying a WebDAV destination ................................... 5-19 Selecting a destination with an Address search .......................... 5-21 Specifying the transmission settings ............................................ 5-24 Settings that can be specified ...................................................... 5-24 File Type ....................................................................................... 5-25 E-Mail Settings (Communication Settings) ................................... 5-29 URL Notification Setting (Communication Settings) .................... 5-30 E-Mail Encryption (Communication Settings) ............................... 5-31 Digital Signature (Communication Settings) ................................. 5-32 Date/Time (Application) ................................................................ 5-33 Page Number (Application) ........................................................... 5-37 Stamp (Application) ...................................................................... 5-41 Header/Footer (Application) ......................................................... 5-44 Send & Print (Application) ............................................................. 5-49 x-14
5.2
5.3
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Introduction 5.4 Bind TX ............................................................................................. 5-52 Available combined sending parameters ..................................... 5-52 To perform a combined transmission ........................................... 5-52 Checking settings before sending ................................................. 5-56 Deleting unnecessary destinations ............................................... 5-57
5.5
Printing/sending a system user box document

6.1 6.2 Overview of system user boxes ....................................................... 6-2 Secure Print User Box ...................................................................... 6-3 Available printing parameters ......................................................... 6-3 To print a document (Mode 1) ........................................................ 6-4 To print a document (Mode 2) ........................................................ 6-7 Annotation User Box ....................................................................... 6-10 Available printing parameters ....................................................... 6-10 To print a document ..................................................................... 6-11 Available transmission parameters ............................................... 6-13 To send a document ..................................................................... 6-15 Changing the text ......................................................................... 6-17 Encrypted PDF User Box ................................................................ 6-21 Printing ......................................................................................... 6-21 Deleting ......................................................................................... 6-23 ID & Print User Box ......................................................................... 6-26 Printing ......................................................................................... 6-27 Deleting ......................................................................................... 6-28 External Memory ............................................................................. 6-30 Available printing parameters ....................................................... 6-30 File types that can be printed ....................................................... 6-30 Document Details ......................................................................... 6-31 To print a document ..................................................................... 6-31 To print an encrypted PDF file ...................................................... 6-33
6.3
6.4
6.5
6.6
Specifying Utility mode parameters

7.1 Settings that can be specified from Utility mode ........................... 7-2 Utility mode parameters ................................................................. 7-2 PageScope Web Connection ......................................................... 7-2 User box permissions ....................................................................... 7-3 Types of users ................................................................................ 7-3 Public user boxes and personal/group user boxes ........................ 7-3 Displaying settings screens ............................................................. 7-4 Displaying the Administrator Settings screen ................................ 7-4
7.2
7.3
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Introduction 7.4 Registering user boxes ..................................................................... 7-6 Registering user boxes ................................................................... 7-7 Registering annotation user boxes ............................................... 7-11 Maximum Number of User Boxes .................................................. 7-18 User Box Settings ........................................................................... 7-20 Displaying the User Box Settings screen ..................................... 7-20 Delete Unused User Box .............................................................. 7-21 Delete Secure Print Documents ................................................... 7-22 Auto Delete Secure Document ..................................................... 7-23 Encrypted PDF Delete Time ......................................................... 7-24 ID & Print Delete Time .................................................................. 7-25 Document Hold Setting ................................................................ 7-26 External Memory Function Settings ............................................. 7-27 ID & Print Settings ........................................................................... 7-29 User Box Administrator Setting ..................................................... 7-31 HDD Setting ..................................................................................... 7-34 Check HDD Capacity ................................................................... 7-35 Overwrite Temporary Data ........................................................... 7-36 Overwrite All Data ......................................................................... 7-39 HDD Lock Password .................................................................... 7-41 HDD Encryption Setting ............................................................... 7-44 Format HDD .................................................................................. 7-46
7.5 7.6
7.7 7.8 7.9
Appendix
8.1 8.2 Error message list ............................................................................. 8-2 Entering text ...................................................................................... 8-3 Enlarging the keyboard ................................................................... 8-5 To type text ..................................................................................... 8-6 List of Available Characters ............................................................ 8-6 Glossary ............................................................................................. 8-7
8.3
Index
9.1 Index ................................................................................................... 9-2
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Introduction
About this manual

This Users Guide covers the bizhub C550 box functions. This section introduces the structure of the manual and notations used for product names, etc. This manual is intended for users who understand the basic operations of computers and the machine. For the operating procedures of Windows or Macintosh operating system and application programs, refer to the respective manuals. In addition, software, such as HDDTWAIN and PageScope Box Operator, which are used with the Box functions of this machine, are also available. Users of these software should refer to the corresponding manuals on the CDROM. Structure of the manual This manual consists of the following chapters. Chapter 1 Overview of the User Box functions Chapter 2 Saving documents Chapter 3 Organizing user box documents Chapter 4 Printing a user box document Chapter 5 Sending a user box document Chapter 6 Printing/sending a system user box document Chapter 7 Specifying Utility mode parameters Chapter 8 Appendix Chapter 9 Index Notation
Product name bizhub C550 Microsoft Windows NT 4.0 Microsoft Windows 2000 Microsoft Windows XP Microsoft Windows Vista When the operating systems above are written together Notation in the manual This machine, C550 Windows NT 4.0 Windows 2000 Windows XP Windows Vista Windows NT 4.0/2000/XP/Vista
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Introduction
Explanation of manual conventions
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Introduction
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Introduction
Users Guides
This machine is provided with printed manuals and PDF manuals on the Users Guide CD. Printed manuals
Quick Guide [Copy/Print/Fax/Scan/Box Operations]

This manual contains operating procedures and descriptions of the most frequently used functions, allowing the machine to immediately be used. In addition, this manual contains notes and precautions that should be followed for safe use of the machine. Be sure to read this manual before using the machine.
Users Guide [Enlarge Display Operations]

This manual contains details on operating procedures in Enlarge Display mode. Refer to this manual for details on using copy, network scanner and fax functions in Enlarge Display mode. Users Guide CD manuals
Users Guide [Copy Operations]

This manual contains descriptions of the Copy mode operations and machine maintenance. Refer to this manual for details on the paper and documents, copy procedures using convenient Application functions, replacing consumables, and troubleshooting operations such as clearing paper misfeeds.
Users Guide [Print Operations]

This manual contains details of the printing functions that can be specified with the standard built-in printer controller. Refer to this manual for operating procedures on using the printing functions.
Users Guide [Box Operations] (this manual)

This manual contains operating procedures for using the user boxes on the hard disk. Refer to this manual for details on saving data in user boxes, retrieving data from user boxes and transferring data.
Users Guide [Network Scanner Operations]

This manual contains descriptions on specifying network settings for standard equipment and operating procedures for scanning functions. Refer to this Users Guide for details on using network functions and the Scan to EMail, Scan to FTP and Scan to SMB operations.
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Introduction
Users Guide [PageScope Web Connection Operations]

This manual contains descriptions on the machine settings that can be specified remotely with PageScope Web Connection from a Web browser on a computer. Refer to this manual for details on operating procedures for using PageScope Web Connection.
Users Guide [Fax Operations]

This manual contains descriptions of the G3 fax operations. Refer to this manual for details on using the G3 fax operations when the optional fax kit is installed. In order to use the fax functions, the optional fax kit must be purchased separately.
Users Guide [Network Fax Operations]

This manual contains details on the network fax functions. Refer to this manual for operating procedures on Internet faxing and IP address faxing.
Users Guide [Fax Driver Operations]

This manual contains details of the fax driver functions that can be used to send a fax directly from a computer. Refer to this manual for operating procedures on using the PC-FAX functions. In order to use the fax functions, the optional fax kit must be purchased separately.
Users Guide [Advanced Function Operations]

This Users Guide describes overview and usage of functions that become available by registering the optional license kit and enabling its function, and functions that become available by connecting the MFP with applications. In order to use the functions effectively, please read this Users Guide. The following models support the advanced function. bizhub C650/C550/C451/C353/C253/C203
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1
1.1

Available User Box functions
The User Box functions allow document data to be saved on the internal hard disk of the machine and later printed. Documents that can be saved are data scanned for copying and saved scan data. To save data to a box, create the box, and then save the data to the specified box. The saved data can be printed, sent by e-mail, forwarded to an FTP site, or sent to a computer. By using the User Box functions, documents can easily be scanned repeatedly and the separate data can be saved on a computer. Saving documents Data can be saved to the following box:
User box Public/personal/group user boxes Description Document data that has been copied or scanned on this machine can be saved in the user boxes. Document data, which is printed from a computer on the network, can be saved. Based on user authentication or account track settings, access to some boxes, such as personal and group user boxes, can be limited to particular users. Document data saved in Scan mode and to be printed or transmitted with an image of the date/time or an annotation number can be saved. Appears if an external memory is installed. Scanned data can be directly saved in the external memory connected to the machine. Reference p. 2-2
Annotation user box
p. 2-2
External memory *1
p. 2-29
*1
To connect an external memory, an optional local interface kit is required.
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Original
Fax
Computers
FTP server etc.
External memory
Using document data The document saved in boxes can be used as follows:
User box Public/personal/group user boxes Description Saved documents can be printed or sent. Multiple documents can be selected for printing/transmission. Depending on user authentication and account track settings, use of some boxes, such as personal and group user boxes, can be limited to a particular user. This box appears when the optional fax kit is installed. Saved documents in the bulletin board user box can be printed. This box appears when the optional fax kit is installed. Documents sent using polling can be printed. Saved documents can be printed. To print the data, enter an ID and password. This box appears when the optional fax kit is installed. The fax document received though the memory RX setting can be confirmed and printed. Document data saved can be printed or transmitted with an image of the date/time or an annotation number. Reference p. 6-2
Bulletin board user box

*1
Polling TX user box *1 Secure print user box Memory RX user box *1
p. 6-3 -
Annotation user box
p. 6-10
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1
Reference -
User box Fax retransmit user box

*1
Description This box appears when the optional fax kit is installed. Saved documents can be retransmitted or printed for confirmation. Saved documents can be printed. Encrypted PDF files saved in an external memory and sent for print jobs are also saved in this box. To print documents, the preset password is necessary. This user box appears if user authentication is applied. Documents being sent for print jobs by the printer driver after logging on as a user can be printed. Appears if an external memory is installed. Document data in the external memory connected to the machine can be printed.
Encrypted PDF user box *2
p. 6-21
ID & Print user box *3
p. 6-26
External memory *3
p. 6-30
*1 For details on bulletin board, Polling TX, Polling RX, Memory RX and File Re-TX, refer to the User's Guide [Fax Operations]. *2 For print instruction of an encrypted PDF, see PageScope Direct Print manual or the manual of PageScope Web Connection. *3
To connect an external memory, an optional local interface kit is required.
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Fax
Computers
FTP server etc.
E-mail etc.
Printouts
External memory
Organizing document data Documents can be organized by renaming the saved document name, changing the box where they are saved, or duplicating or deleting them.
User box Public/personal/group user boxes Bulletin board user box Polling TX user box Secure print user box Memory RX user box Annotation user box Fax retransmit user box Encrypted PDF user box ID & Print User Box Delete o o o o o o o Change name o o o o Move o Copy o Details o o o o
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1
Change name Move Copy Details
User box External memory
Delete
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1.2
Set-up for User Box functions

Before using the User Box functions, the following settings should be specified. User box registration Create and save the user boxes where documents will be saved. Boxes can be registered by using the machines touch panel or by using PageScope Web Connection from a computer on the network. The following boxes can be created: - Public/personal/group user boxes (p. 7-6) - Annotation user box (p. 7-11)
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1.3
Control panel
Use the control panel for User Box mode operation. The following keys and switches are provided on the control panel.
2 3 4 5
22 21 20 19 18 17 16 15
6 7 8
14
13 12 11
10 9
No. 1 2 3
Part name Touch panel Main Power indicator Sub power switch
Description Displays various screens and messages. Specify the various settings by directly touching the panel. Lights up in green when the machine is turned on with the main power switch. Press to turn on/off machine operations, for example, for copying, printing or scanning. When turned off, the machine enters a state where it conserves energy. Press to register (store) the desired copy/scan settings as a program or to recall a registered copy/ scan program.
[Mode Memory] key
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1
Description Press to display the Utility screen and the Meter Count screen. Press to clear all settings (except programmed settings) entered in the control panel and touch panel. Press to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the message Now in Interrupt mode. appears on the touch panel. To cancel Interrupt mode, press the [Interrupt] key again. Pressing the [Stop] key during scanning temporarily stops the scan operation. Press to print a single proof copy to be checked before printing a large number of copies. Press the [Proof Copy] key before scanning or copying, the result can be viewed on the touch panel.
No. 5 6 7
Part name [Utility/Counter] key [Reset] key [Interrupt] key
8 9
[Stop] key [Proof Copy] key
!
Detail
This key cannot be used if the [User Box] key was pressed to save a document. To preview a document being saved in a user box, press the [Fax/Scan] key. For details on previewing, refer to the Users Guide [Network Scanner Operations].
10 [Start] key Press to start scanning. When this machine is ready to begin to scan, the indicator on the [Start] key lights up in blue. If the indicator on the [Start] key lights up in orange, the operation cannot be started. Press to restart a stopped job. Flashes in blue while a print job is being received. Lights up in blue when data is being printed. Press to erase a value (such as the number of copies, a zoom ratio, or a size) entered using the keypad. Use to type in the number of sets to be copied. Use to type in the zoom ratio. Use to type in the various settings. Press to display the Help screen. From this screen, descriptions of the various functions and details of operations can be displayed. Press to enter Enlarge Display mode. If authentication is performed with PageScope Authentication Manager, it does not enter Enlarge Display mode. Press to display the screen for specifying settings for user accessibility functions.
11 12
Data indicator [C] (clear) key
13
Keypad
14
[Help] key
15
[Enlarge Display] key
16
[Accessibility] key
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1
Description Press to enter Power Save mode. While the machine is in Power Save mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To cancel Power Save mode, press the [Power Save] key again. In order to use this machine when user authentication or account track settings have been applied, enter the user name and password (for user authentication) or the account name and password (for account track), and then press this key. Also press this key to log off. Use to adjust the brightness of the touch panel. Press to enter User Box mode. While the machine is in User Box mode, the indicator on the [User Box] key lights up in green. Press to enter Fax/Scan mode. While the machine is in Fax/Scan mode, the indicator on the [Fax/Scan] key lights up in green. For details on the scan operation, refer to the Users Guide [Network Scanner Operations]. For details on the fax operation, refer to the Users Guide [Fax Operations]. Press to enter Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the Users Guide [Copy Operations].
No. 17
Part name [Power Save] key
18
[Access] key
19 20
[Brightness] dial [User Box] key
21
[Fax/Scan] key
22
[Copy] key
7 CAUTION
Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged. % Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel.
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1.4
Touch panel
Screen layout
1
No. 1 2
Part Name Message display area Functions/settings display area
Description The status of the machine and details on operations are displayed. Softkeys to select functions are displayed. This area is for specifying the settings of various functions. Touch softkeys to display the corresponding screen for specifying the settings. Icons indicating the status of jobs and the machine are displayed. The softkeys, such as [Job List] showing the jobs being processed or to be processed, and [Mode Check] showing the result of the specified settings, appear in this area. For details on the left panel, refer to Display and operation of the left panel on page 2-67. These indicators show the amount of toner remaining for yellow (Y), magenta (M), cyan (C), and black (K).
3 4
Icon display area Left panel
Toner supply indicators
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Overview of the User Box functions Icons on the touch panel
The status of the machine may appear in the icon display area. The followings are the icons appear on the touch panel.
Icon Description Indicates that data is being sent from the machine, regardless of the current mode. Indicates that data is being received by the machine, regardless of the current mode. Indicates that an error occurred during an image stabilization operation, a print operation or a scan operation. Touch this icon to view a screen containing a warning code. If the warning screen was closed when a warning occurred, touch this button to display the warning screen again. Appears when there is a message indicating that consumables must be replaced or the machine requires maintenance. Touch this icon to display the message, and then perform the replacement or maintenance procedure. Appears when an error occurs with the connection to the POP server. Indicates that paper is not loaded in the paper tray.
Indicates that very little paper remains in the paper tray.
If the optional image controller is installed, touch this icon to display the setting screen for the image controller. Indicates that Enhanced Security mode is set to ON.
Indicates that an external memory is installed.
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1.5
About External Memory

If the optional local interface kit is installed on this machine, a USB flash memory can be connected for saving or printing data. Available External Memory The conditions of external memories available on this machine are as follows. - USB flash memory supporting the USB (1.1/2.0) Interface - FAT32 formatted. Connecting an external memory Connect an external memory to the USB connector on the side of this machine.
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When the external memory is connected, an icon appears on the bottom of the screen and the following screen appears.Check it, and then touch [OK].
2
Reminder
This machine is equipped with two USB connectors on the side. As one is for optional connection, two sets of external memories cannot be connected at a time. Do not pull out the external memory while a document is being saved to the external memory or being printed. Do not use any USB device other than the USB flash memory (such as hard disk or USB hub). However, the optional products connectable to the USB connector of this machine are exceptions.
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Saving documents
Saving documents
2
2.1
Saving documents
Information on saving documents
Keep in mind the following information before saving documents. User authentication This machine can be set so that an account or user name and a password must be entered in order to use the machine. Contact the administrator for details on the account or user name for using the machine. With user authentication (machine authentication) Type in the user name and password, and then touch [Login] or press the [Access] key.
With user authentication (external server authentication) Specify the user name, password and authenticating server, and then touch [Login] or press the [Access] key.
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Saving documents
With account track Type in the account name and password, and then touch [Login] or press the [Access] key.
2
Note
With user authentication, the only boxes that are displayed are those that can be accessed by the user that is logged on. For details, refer to Authentication and user boxes that can be accessed on page 2-6. If Prohibited Functions When Authentication Error in Administrator mode is set to Mode 2 and a user enters an incorrect password the specified number of times, that user is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions. If authentication is performed with PageScope Authentication Manager, contact your server administrator for log on.
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Saving documents
For details on logging on when using optional authentication unit (biometric type) AU-101 for authentication, refer to the Users Guide [Copy Operations].
Registering user boxes Before document data can be saved, a user box must be created for saving the data. Up to 1,000 user boxes can be created. Up to 200 documents can be saved in a single user box. A total of 10,000 pages can be saved in all user boxes. A total of 3,000 documents can be saved in all user boxes. There are public user boxes (which can be used by more than one person), personal user boxes (which can be used only by a single person), and group user boxes (which can be used by users belonging to the account that has been logged on when account track settings have been specified). For details on registering user boxes, refer to Registering user boxes on page 7-6. Naming documents Document data that is saved can be given a name. The names can contain a maximum of 30 characters. The names can also be changed after they are saved. The names can be specified when the data is saved; however, if the data is saved without a name specified, a preset name is applied. Names are created by combining the following elements. As an example, the document name CKMBT_C55008102315230 is described.
Element C Description This letter indicates the mode when the document was saved. C: Copy S: Fax/Scan P: Print This represents the name of the device that scanned the data. The factory default is KMBT_C550. This name can be changed with the Input Machine Address parameter on the Administrator/Machine Setting screen in Administrator mode. A name of up to 10 characters can be specified. This indicates the year (last two digits), month, day, hour and minutes when the data was scanned. The last digit is a serial number if the document is part of a series of scans.
KMBT_C550
08102315230
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Saving documents
2
Description This indicates the page when multi-page data is scanned. This numeral does not appear beside Document Name; however, it is added automatically as part of the name when the file is transmitted. Add this part to the name according to the naming conditions of the server receiving the files, for example, when data is sent by FTP. This is the extension for the specified data format. These characters do not appear beside Document Name; however, they are added automatically as part of the name when the file is transmitted.
Element _0001
.TIF
2
Note
S appears for documents saved from the Fax/Scan mode screen or the User Box mode screen.
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Saving documents
2.2
Authentication and user boxes that can be accessed

When user authentication and account track settings have been applied, the user boxes that can be accessed and the permissions change as shown below. Specify the user authentication and account track settings according to the desired functions. When user authentication and account track settings are not specified
Create and access Public user box
Users can access all public user boxes. User boxes created by users and the administrator are public user boxes.
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Saving documents When only user authentication settings are specified
Public user box User 1
Personal user box for user 1
Box administrator
Personal user box for user 2 User 2 Accessible
Users can access all public user boxes and only personal user boxes that the user has created. Personal user boxes cannot be accessed by other users. A user box administrator can be specified. A user box administrator can access all public user boxes and all personal user boxes. If authentication data is erased by canceling the user authentication settings or changing the authentication method, all personal user boxes become public user boxes.
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Saving documents When only account track settings are specified
Account A
Public user box
Account B
Group user box for account A
Group user box for account B Accessible
Users can access all public user boxes and only group user boxes for the account that the user belongs to. If authentication data is erased by canceling the account track settings or changing the authentication method, all group user boxes become public user boxes. When user authentication and account track settings are specified and synchronized
Account A
Account B
User 1
User 2
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Saving documents
If the account for the user was previously registered, group user boxes for accounts that the user does not belong to cannot be accessed.
Public user box Account A Personal user box for user 1 User 1
Group user box for account A Account B Personal user box for user 2 User 2 Box administrator
Group user box for account B Accessible
Users can access all public user boxes, only group user boxes for the account that the user belongs to, and only personal user boxes that the user has created. Personal user boxes cannot be accessed by other users. A user box administrator can be specified. A user box administrator can access all public user boxes, all personal user boxes and all group user boxes. If authentication data is erased by canceling the user authentication settings or changing the authentication method, all personal user boxes and group user boxes become public user boxes.
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Saving documents
When user authentication and account track settings are specified, but not synchronized
Account A
Account B
User 1
If the account for the user was not previously registered, the user logs on with the account name and password. The group user box for the account can be accessed by a member of an account different from the one that is logged on.
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Saving documents
Public user box
Personal user box for user 1
User 1
Group user box for account A
Box administrator
Group user box for account B
Accessible Accessible by entering the account name and password
Users can access all public user boxes, and only personal user boxes that the user has created. Personal user boxes cannot be accessed by other users. If a user enters an account name and password when logging on, the group user box for that account can be accessed. A user box administrator can be specified. A user box administrator can access all public user boxes, all personal user boxes and all group user boxes. If authentication data is erased by canceling the user authentication settings or changing the authentication method, all personal user boxes and group user boxes become public user boxes.
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Saving documents
2.3
Saving copies in user boxes

Settings that can be saved and changed Within the various functions that can be specified before making copies, there are functions whose settings can be saved and there are functions that cannot be saved but can be set when printing. The functions whose settings can be saved and those that can be changed are listed below.
Function type Function Number of copies Paper tray selection Output tray selection Basic screen settings Color Paper Zoom Original > Copy Fold/Bind Collate/Group Punch Staple Original Settings Quality/Density Combine Original Type Density Background Adjustment Application Sheet/Cover/Chapter Insert Edit Color Page Margin Stamp/Composition Can be saved o o o o o o o o o o o o o o o o o o Can be set when printing o o o o o o o o o
!
Detail
The Fold/Bind settings are available only if optional finisher FS-608 is installed. The Punch settings are available only if optional finisher FS-517 and the punch kit are installed.
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Saving documents Saving copy documents
Copy documents can be saved in user boxes. Specify the following information when saving copy documents.
Parameter User Box Document Name Save & Print Description Specify the user box where the data is to be saved. Type in 30 characters or less for the name of the document to be saved. To make copies of the document while saving it, touch [Yes].
!
Detail
The document can be saved in the following types of user boxes. Public user boxes Personal user boxes (when user authentication settings are specified) Group user boxes (when account track settings are specified)
Annotation User Box
2
Note
To output the copy document after saving it to a user box and specifying Z-Fold for it, specify a paper size that supports Z-Fold when saving the copy document. The sizes that support Z-Fold are 8-1/2 14 w, 11 17 w, A3 w, B4 w and 8K w.
1 2
Press the [Copy] key in the control panel. Touch [Application].
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Saving documents
Touch [Save in User Box].
The Save in User Box screen appears.
Select the user box where the data is to be saved. Touch [User Box].
Touch the tab for the desired user box, and then touch the button for the user box to select it. To type in a user box number to specify the user box, touch [Enter User Box No.]. To save the document in the Annotation User Box, touch [System User Box], and then touch [Annotation User Box] to select the user box.
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Saving documents The button for the selected user box appears selected.
?
6 7
Is a password required when saving data? % It is not necessary to enter the password when saving data, even if a password has been specified for the user box.
Touch [OK]. Specify the name of the document to be saved. To change the automatically specified name, touch [Document Name].
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Saving documents
After typing in the name, touch [OK]. To change the name, touch [Delete] until the characters are deleted, and then type in the new name. To erase all of the text, press the [C] (clear) key.
9 10 11 12 13
Select whether or not a copy will also be printed when the data is saved. To print a copy, touch [Yes]. Touch [OK]. Specify the necessary copy settings. If a User Box function was set, [Save in User Box] appears selected.
Load the document into the ADF or place it on the original glass. If desired, press the [Proof Copy] key to check a preview image. For details on using previews in Copy mode, refer to the Users Guide [Copy Operations].
14
Press the [Start] key in the control panel. If Yes was selected beside Save & Print, the scanned document is copied and the document data is saved in the specified user box. If No was selected beside Save & Print, the scanned document data is saved in the specified user box.
!
Detail
For details on the copy settings, refer to the Users Guide [Copy Operations]. For details on printing the document saved in a user box, refer to Printing a user box document on page 4-2.
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Saving documents
2.4
Saving scans in user boxes

From the Fax/Scan mode screen, scanned images can be saved in user boxes. User box destinations can be registered in the address book, or a user box destination can be specified directly. The following procedures describe how to select a user box destination, how to specify a user box destination directly, and how to save from User Box mode.
2
Note
Press the [Fax/Scan] key to display the Fax/Scan mode screen.
!
Detail
The document can be saved in the following types of user boxes. Public user boxes Personal user boxes (when user authentication settings are specified) Group user boxes (when account track settings are specified) Annotation User Box (only when entered directly)
Previewing When saving scans in registered user box destinations, pressing the [Proof Copy] key in the control panel after loading the document displays a preview of the finished scan in the touch panel. In the Preview screen, the orientation of the scanned document can be checked and the settings can be changed.
!
Detail
A preview cannot be displayed if the document is scanned with an encryption setting specified. A preview cannot be displayed if the document is being saved by pressing the [User Box] key, then touching [Save Document].
The following operations can be performed from the Preview - View Pages screen.
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Saving documents
Item [Prev. Page]/[Next Page] Zoom
Description If the document being saved contains multiple pages, the various pages can be displayed. The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size. Select the display size, and then use the scroll bars at the right side and at the bottom of the image to view the desired section of the image. [Rotate current page]: Touch this button to rotate the currently displayed page by 180 degrees. [Select page(s) to rotate]: This key appears when the document being saved contains multiple pages. A list of scanned pages appears, allowing you to select the pages to be rotated by 180 degrees. The following operations are available in the list of scanned pages. [Select Odd]: Touch this button to rotate the images of the odd-numbered pages by 180 degrees. [Select Even]: Touch this button to rotate the images of the evennumbered pages by 180 degrees. [Select All]: Touch this button to rotate the images of all pages by 180 degrees. The specified settings appear as icons and descriptions in the preview image. To remove the icons and descriptions and display only the image, touch [View Finishing] to deselect it. Touch this button to change some of the settings specified before the document is scanned. For details, refer to Preview - View Pages - Change Setting on page 2-19.
Page Rotation
[View Finishing]
[Change Setting]
2
Note
By directly selecting a page, the image of the selected page is rotated by 180 degrees.
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Saving documents Preview - View Pages - Change Setting The following settings specified before scanning the original can be changed.
The new settings are applied to the originals scanned after the change of setting.
Item Basic - Document Basic - Binding Position
Description Select either 1-sided or 2-sided. If the Cover + 2-Sided is specified, [Cover + 2-Sided] also appears. This item can be selected when the destination of E-Mail, User Box, FTP, SMB or WebDAV is specified and Book Copy is not selected. This item can be selected when Mixed Original is specified. Specify settings for the Frame Erase function. (p. 2-56) When [Center Erase] appears and is able to be selected, Center Erase can be specified.
Basic - Original Size Application - Frame Erase Application - Center Erase
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Saving documents Preview - View Status Select whether or not to continue scanning.
Item [Finish]
Description To continue scanning after the currently displayed original, make sure that [Finish] is not selected.
Saving after previewing The following procedure describes the operations performed after the document is positioned.
1 2 3
Position the document to be scanned. Press the [Proof Copy] key. Select the document orientation. When placed on the original glass
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Saving documents When loaded into the ADF
4 5
Press the [Start] key. The document is scanned, and the Preview screen is displayed. Check the preview image, and then rotate the image or change the settings, if necessary.
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Saving documents
To scan another document page, touch the View Status tab, touch [Finish] to deselect it, and then position the other document page.
Press the [Start] key. The transmission begins.
Using a user box destination A destination where a user box has been registered is called a user box destination. User box destinations are saved on the Address Book tab and are indicated by User Box as the destination type. The following procedure describes how to select a previously registered user box destination for saving data.
2
Note
If a user box destination is used, the document is automatically saved with the default name.
Press the [Fax/Scan] key in the control panel. The Fax/Scan mode screen appears.
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Saving documents
Touch [Address Book]. The registered destinations are displayed.
Select the user box where the document is to be saved.
Specify the necessary scan settings and original settings. For details on the scan and document settings, refer to the Users Guide [Network Scanner Operations].
5 6 7
Load the document into the ADF or place it on the original glass. If desired, press the [Proof Copy] key to check a preview image. For details, refer to Saving after previewing on page 2-20.
Press the [Start] key in the control panel. The document is scanned and the data is saved.
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Saving documents Entering destinations directly
Using the control panel to directly type in the user box destination is called direct input.
2
Note
If Manual Destination Input (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to Restrict, [Direct Input] does not appear.
1 2
Press the [Fax/Scan] key in the control panel. The Fax/Scan mode screen appears. Touch [Direct Input].
Touch [User Box].
The User Box screen appears.
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Saving documents
Select the user box where the data is to be saved. Touch [User Box]. To save the document in the Annotation User Box, touch [Scan Settings], then [Application], and then touch [Annotation] to select the user box.
Touch the tab for the desired user box, and then select the user box. To type in a user box number to specify the user box, touch [Enter User Box No.]. The button for the selected user box appears selected.
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Saving documents
Check the name of the document to be saved. Touch [Document Name]. The default name appears beside Document Name. To change the name, touch [Delete] until the characters are deleted, and then type in the new name. To erase all of the text, press the [C] (clear) key.
Type in the document name, and then touch [OK].
Touch [OK]. The Direct Input tab appears again. The number of the specified user box appears under Broadcast Destinations.
Specify the necessary scan settings and original settings. For details on the scan and document settings, refer to the Users Guide [Network Scanner Operations].
10
C550
Load the document into the ADF or place it on the original glass.
2-26
Saving documents
11 12
If desired, press the [Proof Copy] key to check a preview image. For details, refer to Saving after previewing on page 2-20.
Press the [Start] key in the control panel.
2
Note
Only one user box destination can be specified with a single transmission, but multiple e-mail and fax destinations can be specified.
Saving in User Box mode Press the [User Box] key in the control panel, and then directly type in the user box destination. Documents to be saved can be used in the same way as saved scan data.
1 2
Press the [User Box] key in the control panel. The User Box Operations screen appears. Touch [Save Document].
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Saving documents
Touch the tab for the desired user box, and then select the user box. To save the document in the Annotation User Box, touch [System User Box], and then touch [Annotation User Box] to select the user box. To type in a user box number to specify the user box, touch [Enter User Box No.]. The button for the selected user box appears selected.
4 5
Touch [OK]. The Save Document screen appears. Check the name of the document to be saved. Touch [Document Name]. The default name appears beside Document Name. To change the name, touch [Delete] until the characters are deleted, and then type in the new name. To erase all of the text, press the [C] (clear) key.
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Saving documents
Specify the necessary scan settings and original settings. For details on the scan and document settings, refer to Specifying scan settings on page 2-39.
8 9
Load the document into the ADF or place it on the original glass. Touch [Start], or press the [Start] key in the control panel.
2
Note
Only one user box destination can be specified with a single transmission.
Saving on external memory from User Box mode If the optional local interface kit is installed on this machine, external memory can be connected for saving scanned documents.
!
Detail
The default setting for saving a document to external memory is OFF (cannot be saved). In addition, the user setting is OFF (cannot be saved), even if user authentication settings have been specified. To save documents to external memory, change the settings in Administrator mode so that documents can be saved. For details, refer to External Memory Function Settings on page 7-27.
Press the [User Box] key in the control panel. The User Box Operations screen appears.
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Saving documents
Touch [Save Document].
Touch [System User Box], and then touch [External Memory].
4 5
Touch [OK]. Check the name of the document to be saved. Touch [Document Name].
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Saving documents
The default name appears beside Document Name. To change the name, touch [Delete] until the characters are deleted, and then type in the new name. To erase all of the text, press the [C] (clear) key.
Specify the necessary scan and document settings. For details on the scan and document settings, refer to Specifying scan settings on page 2-39.
8 9
Load the document into the ADF or place it on the original glass. Touch [Start], or press the [Start] key in the control panel.
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Saving documents
2.5
Saving printouts in user boxes

If the printer driver for this machine is installed on a computer on the network, the document can be saved in a user box with the same operation for printing it.
!
Detail
The document can be saved in the following types of user boxes. The user box number must be entered in order to save the document. Public user boxes Personal user boxes (when user authentication settings are specified) Group user boxes (when account track settings are specified) Annotation User Box
2
Note
To output the document after saving it to a user box and specifying ZFold for it, specify a paper size that supports Z-Fold when saving the document. The sizes that support Z-Fold are 8-1/2 14 w,11 17 w, A3 w, B4 w and 8K w.
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Saving documents Saving data in a user box
1 2
In the application, click Print on the File menu. Click the [Preferences] button beside the printer name.
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Saving documents
From the Output Method list, select Save in User Box or Save in User Box/Print.
In the User Settings dialog box, type the file name and box number, and then click the [OK] button.
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Saving documents
Click the [OK] button.
Click the [OK] button to start printing.
!
Detail
If user authentication and account track settings have been specified, click the [Authentication/Account Track] button, and then type in the user name for logging on and account information. For details, refer to the Users Guide [Print Operations].
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Saving documents Saving data in the Secure Print User Box
1 2
In the application, click Print on the File menu. Click the [Preferences] button beside the printer name.
From the Output Method list, select Secure Print.
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Saving documents
In the User Settings dialog box, type the ID and password for the confidential document, and then click the [OK] button.
Click the [OK] button.
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Click the [OK] button to start printing. 2-37
Saving documents
!
Detail
If user authentication and account track settings have been specified, click the [Authentication/Account Track] button, and then type in the user name for logging on and account information. For details, refer to the Users Guide [Print Operations].
Saving data in the Encrypted PDF User Box A command for saving a file in a user box cannot be specified from the printers Properties dialog box for a PDF file that requires a password to be entered in order for it to be opened. To print from this machine, the file must be saved in the Encrypted PDF User Box. The file can be saved in the Encrypted PDF User Box in either of the following two ways. - Saving from PageScope Direct Print - Saving with direct printing from PageScope Web Connection When printing an encrypted PDF file saved on external memory, select the data in the External Memory screen, and then print it. When printed, the encrypted PDF file on the external memory is saved in the Encrypted PDF User Box on this machine. Access the Encrypted PDF User Box on this machine, and then print the document.
!
Detail
For details on PageScope Direct Print, refer to the corresponding manual. For details on printing a document saved in the Encrypted PDF User Box, refer to Encrypted PDF User Box on page 6-21.
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Saving documents
2.6
Specifying scan settings

The scan and document settings that can be specified when saving data in User Box mode are described below. Settings that can be specified In the Save Document screen, touch [Scan Settings] or [Original Settings] to specify detailed settings for scanning and sending. Settings can be specified for the following.
Scan Settings
Parameter Original Type Simplex/Duplex Resolution File Type Density Separate Scan Description Select the quality of the document to be scanned. Select whether a single-sided or double-sided document is to be scanned. Select the resolution for scanning. Select the file format for the scan data to be saved. Select the density for scanning. The scan operation can be divided into several sessions when all pages of a document cannot be loaded into the ADF or when placing the document on the original glass. Adjust the image quality, such as the background, color and sharpness. Specify settings for the Erase function. Set the Book Copy function. Specify settings for the scan size. Page reference p. 2-40 p. 2-42 p. 2-43 p. 2-44 p. 2-49 p. 2-50
Quality Adjustment Erase Book Scan Application
p. 2-50 p. 2-56 p. 2-58 p. 2-60
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Original Settings
Parameter Mixed Original Z-Folded Original Long Original Original Direction Binding Position Despeckle Description Select this setting when loading a document containing different page sizes. Select this setting when loading a zigzag-folded document. Select this setting for documents that are longer than the standard size. Select the orientation of the loaded document. Select the binding position for the document. Select this setting to reduce the effect that dust on the left partition glass has on images when the document is loaded into the ADF. Page reference p. 2-64 p. 2-64 p. 2-64 p. 2-64 p. 2-64 p. 2-64
Original Type From the following five image quality settings, select the appropriate setting according to the type of document being scanned.
Setting Text Text/Photo Photo Dot Matrix Original Copied Paper Description Select this setting for documents consisting only of text. Select this setting for documents consisting of both text and photos (halftones). Select this setting for documents consisting of only photos (halftones). Select this setting for documents consisting of text that generally appears faint. Select this setting for documents with an even density produced using a copier or printer.
If Text/Photo or Photo is selected, the photo type can also be selected. C550 2-40
Saving documents
2
Description Select this setting for photos printed on photo paper. Select this setting for printed photos, such as in books or magazines.
Setting Photo Paper Printed Photo
2
Note
The Compact PDF File Type setting and the Text or Dot Matrix Original Original Type settings cannot be selected at the same time.
1 2
In the Save Document screen, touch [Scan Settings]. Touch [Original Type].
Touch the button for the image quality.
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Saving documents
If Text/Photoor Photo is selected, select the photo type, and then touch [OK].
Touch [OK], and then touch [OK] in the next screen that appears.
Simplex/Duplex Select whether a single-sided or double-sided document is to be scanned.

Setting 1-Sided 2-Sided Cover + 2-Sided Description Select this setting to scan a single-sided document. Select this setting to scan a double-sided document. Select this setting to scan the first page of the document as a singlesided cover page, then scan the remaining pages as double-sided.
1 2
In the Save Document screen, touch [Scan Settings]. Touch [Simplex/Duplex].
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Saving documents
Select the scanning type.
Resolution Select the resolution for scanning.
1 2
In the Save Document screen, touch [Scan Settings]. Touch [Resolution].
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Saving documents
Select the resolution.
File Type Select the file format for saving the scan data. The following six file formats are available. File type
Setting PDF Compact PDF TIFF JPEG XPS Compact XPS Description Select this setting to save the data in the PDF format. Select this setting to compress the data more than with the PDF format. This is used with full-color scan data. Select this setting to save data in the TIFF format. Select this setting to save the data in the JPEG format. Select this setting to save the data in the XPS format. Select this setting to compress the data more than the XPS format and save.
!
Detail
Even if the file type was selected when the document was saved in the user box, it is necessary to specify the file type when the date is downloaded. For details, refer to the Users Guide [PageScope Web Connection Operations]. If JPEG is selected, Single Page is automatically selected under Scan Setting. A compression method can be selected when saving a TIFF file in color. For details, refer to the Users Guide [Network Scanner Operations].
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Saving documents
Some File Type settings may not be available, depending on the selected Color setting. The possible combinations of the File Type and Color settings are shown below.
Auto Color PDF Compact PDF TIFF JPEG XPS Compact XPS o o o o o o Full Color o o o o o o Gray Scale o o o o o o Black o o o
If the PDF or Compact PDF File Type setting is selected, the encryption level and stamp combination method can be specified. Encryption settings
Parameter Encryption Level Password Description Select the encryption level. Enter the password necessary to open encrypted data. Type in a password of 32 characters or less. For confirmation, type in the password again. Enter the password necessary to change document permissions. Type in a password of 32 characters or less. For confirmation, type in the password again.
Document Permissions
Detail Settings of Encryption If document permissions are specified from the Encryption screen, detailed permission settings can be specified.
Parameter Printing Allowed Enable copying of text, images and other content Change Allowed Description Select whether or not to allow printing of the data. If Encryption Level is set to High level, Low Resolution appears. Select whether or not to allow text and images to be extracted.
Select the permission level for document editing, such as signing, entering text and annotating the data.
In addition, the grouping of the saved data can be specified. Scan Setting
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Saving documents
2
Description Select this setting to create a file in a format where the data for each page can be saved when downloading. Select this setting to create a single file from the entire scanned document. This setting cannot be selected if the JPEG File Type setting is selected.
Setting Single Page Multi Page
!
Detail
For details on specifying the Color setting, refer to Color (Quality Adjustment) on page 2-50.
1 2
In the Save Document screen, touch [Scan Settings]. Touch [File Type]. Even if Single Page is selected when saving a document in a user box, the document is saved in Multi Page. Pages can be specified when downloading data to a computer. For details on downloading to a computer, refer to the Users Guide [PageScope Web Connection Operations].
Select the file format.
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Saving documents
When saving data in a user box, the file format must be specified, even if the file format was selected before scanning.
If PDF or Compact PDF was selected, touch [Encryption], if necessary. The contents of a document saved with encryption cannot be previewed.
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Saving documents
Specify the encryption settings.
6 7 8
Touch [OK]. Select the scan setting. Touch [OK], and then touch [OK] in the next screen that appears.
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Saving documents Density Adjust the density for scanning.
1 2
In the Save Document screen, touch [Scan Settings]. Touch [Density].
Select the density. To adjust the density, touch [Light] or [Dark]. To select the default setting, touch [Standard].
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Saving documents Separate Scan
The scan operation can be divided into several sessions for various types of documents, for example, when all pages of a document cannot be loaded into the ADF, when placing the document on the original glass, or when single-sided documents are combined with double-sided documents. Touch [Separate Scan]. The setting is selected when the button appears selected.
Color (Quality Adjustment) Select whether the document will be scanned in color or black and white. The following four settings are available.
Setting Auto Color Full Color Gray Scale Black Description Select this setting to automatically detect the color of the document and scan it with the corresponding setting. Select this setting to scan in full color. Select this setting for documents with many halftones, such as in black-and-white photos. Select this setting for documents with distinct black and white areas, such as in line drawings.
Some Color settings may not be available, depending on the selected File Type setting. The possible combinations of the Color and File Type settings are shown below.
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2
Auto Color Full Color o o o o o o Gray Scale o o o o o o Black o o o
PDF Compact PDF TIFF JPEG XPS Compact XPS
o o o o o o
!
Detail
For details on specifying the File Type setting, refer to File Type on page 2-44.
1 2
In the Save Document screen, touch [Scan Settings]. Touch [Quality Adjustment].
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Saving documents
Select the color type.
Background Adjustment (Quality Adjustment) The scanning density of the document background can be adjusted. When documents printed on colored paper are scanned in color, the background may become black. In that case, the density of the background can be adjusted.
1 2
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Saving documents
Touch [Background Removal].
Adjust the density of the background. To adjust the density automatically, touch [Auto]. To adjust the density, touch [Light] or [Dark]. To select the default setting, touch [Standard].
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Saving documents Sharpness (Quality Adjustment)
Contours, for example, the edges of text, can be emphasized when scanning.
1 2
Touch [Sharpness].
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Saving documents
Adjust the sharpness.
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Saving documents Frame Erase (Erase)
An area around the edge of the document can be erased. Areas with a width between 1/16 and 2 inches on the North American (inch) model (between 0.1 and 50.0 mm on the European (metric) model) can be specified separately for the left and right sides and the top and bottom.
!
Detail
If a width to be erased around the document is specified with Frame Erase with the Book Copy function, the same settings are also applied on the Frame Erase screen (displayed from the Erase screen).
1 2
In the Save Document screen, touch [Scan Settings]. Touch [Erase].
Touch [Frame Erase].
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Saving documents
Select the width of the area to be erased. To use frame erasing, touch [Yes]. To erase the same width on all sides, touch [Frame], and then specify a value. To specify different widths for the top, left, right and bottom, touch the button for the desired location, and then specify a value. To cancel frame erasing, touch [None]. On the North American (inch) model:
On the European (metric) model:
Touch [OK], and then touch [OK] in the next two screens that appear.
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Saving documents Book Copy (Book Scan)
Select the method for scanning page spreads. The following four scanning methods are available. In addition, the binding position and erase settings can be specified.
Setting Book Spread Separation Front Cover Front + Back Covers Description Select this setting to scan a page spread as a single page. Select this setting to scan a page spread as two separate pages (left and right). Select this setting to scan the first page as the front cover. Select this setting to scan the first page as the front cover, the second page as the back cover, and the remaining pages as the body.
2
Note
Specify the size of the page spread as the scan size.

The document can be scanned while erasing the shadows typical for page spreads.
Parameter Frame Erase Description An area around the edge of the document can be erased. Areas with a width between 1/16 and 2 inches on the North American (inch) model (between 0.1 and 50.0 mm on the European (metric) model) can be specified separately for the left and right sides and the top and bottom. An area along the center of the document can be erased. An area with a width between 1/16 and 1-3/16 inches on the North American (inch) model (between 0.1 and 30.0 mm on the European (metric) model) can be specified.
Center Erase
2
Note
If a width to be erased around the document is specified with Frame Erase with the Book Copy function, the same settings are also applied on the Frame Erase screen (displayed from the Erase screen).
In the Save Document screen, touch [Scan Settings].
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Saving documents
Touch [Book Scan].
Touch [Book Copy].
Specify the settings for the Book Copy function.
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Saving documents
If Separation, Front Cover or Front + Back Covers was selected, touch [Binding Position], and then select the binding position.
Scan Size (Application) Select the size of paper that is to be scanned. The following Scan Size settings are available.
Setting Auto Standard sizes Custom Size Description Select this setting to detect the size of the first page in the loaded document. Select a preset paper size (such as A4 or B5) and orientation. Type in the dimensions of a custom size that is not available as a preset size. The size in the X direction can be set between 2 and 17 inches on the North American (inch) model (30.0 and 432.0 mm on the European (metric) model), and the size in the Y direction can be set between 2 and 17 inches on the North American (inch) model (30.0 and 297.0 mm on the European (metric) model). On the North American (inch) model, 3 5 or 2-1/4 3-1/4 can be selected. On the European (metric) model, 13 18, 10 15 or 9 13 can be selected.
Photo Size
2
Note
If the Book Copy function was set, specify the size of the page spread.
In the Save Document screen, touch [Scan Settings].
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Saving documents
Touch [Application].
Touch [Scan Size].
Select the desired size and orientation. On the North American (inch) model:
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Saving documents On the European (metric) model:
Select the orientation and size of the paper to be scanned. Touching [Custom Size] displays the Custom Size screen. Use the keypad to type in the size, and then touch [OK]. The values can be specified in 1/16-inch increments on the North American (inch) model (in 0.1 mm increments on the European (metric) model). On the North American (inch) model:
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Saving documents On the European (metric) model:
Touching [Photo Size] displays the Photo Size screen. Select the orientation and size of the photo to be scanned, and then touch [OK]. On the North American (inch) model:
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Touch [OK], and then touch [OK] in the next two screens that appear. 2-63
Saving documents Original Settings
Specify the type of document that is loaded, for example, if it contains mixed page sizes or is folded in a zigzag.
Parameter Mixed Original Description Select this setting when documents of different sizes are loaded into the ADF (optional). The scan speed is decreased since the size of each page is detected before it is scanned. Select this setting to detect the size of a zigzag-folded document by the length fed through the ADF. Select this setting for documents that are longer than the standard size. Select the orientation of the document. After the document is scanned, the data is processed so that it is correctly oriented. Select the binding position, such as when holes are punched in the document or the document is stapled. This adjusts the scan of double-sided documents so that the binding position is not reversed. Left Select this setting for a document with binding on the left side. Top Select this setting for a document with binding at the top. Auto: The binding is on the long side if the page is 297 mm or less, or it is on the short side if the page is more than 297 mm. Select this setting to reduce the effect that dust on the left partition glass has on images when the document is loaded into the ADF.
Z-Folded Original Long Original Original Direction Binding Position
Despeckle
2
Note
The original settings and direction settings can be used together.
1 2
In the Save Document screen, touch [Original Settings]. Select settings for the Original Settings functions.
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Saving documents
Touching [Original Direction] displays the Original Direction screen. Touch the button for the desired orientation, and then touch [OK].
Touching [Binding Position] displays the Binding Position screen. Touch the button for the binding position, and then touch [OK].
To apply the Despeckle setting, touch [Despeckle] to select it.
3
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Saving documents
!
Detail
The scanning speed will be reduced if the Despeckle setting is selected. Clean the left partition glass when it becomes extremely dirty. For details, refer to the Users Guide [Copy Operations].
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Saving documents
2.7
Display and operation of the left panel

In the left panel of the touch panel, job status and settings can be displayed using the keys. The followings are the keys appear in the left panal in User Box mode.
1 2 3
No. 1 2
Part Name [Job List] [Check Job]
Description Jobs that are being processed and the job history can be checked. Information on the selected user box, scan, printing and transmission settings of documents can be checked. Saved document image can be previewed.
[Preview]
Job List Queued operation, such as saving document data to a user box and printing/ sending documents, is called a job. Touch [Job List] to display the jobs being processed.
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Saving documents Job List - Delete
Jobs being processed can be deleted from the list to cancel the job. Select the job from the job list, and then touch [Delete]. Check the message that appears, and then delete the job.
!
Detail
With documents containing multiple pages, an image for each page can be checked.
Job List - Job Details Jobs that are being processed and the job history can be viewed from the Job List screens. Jobs are classified into the following three categories:
Name [Print] [Send] [Save]
Description Lists print jobs for copying, computer printing, and received faxes. Lists fax and scanner transmission jobs. Lists jobs for saving documents in user boxes.
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Saving documents
2
Note
If the optional fax kit has been installed, the Receive tab appears. Current Jobs in Print page
Item List items Description No.: Job identification number assigned when the job is queued. User Name: User or account name who queued the job. Status: Job status (Receiving, PrintWait, Printing, StopPrint, Print Err, Job Stored) Document Name: File name to be printed. Time Stored: Time when the job is queued. Org.: The number of original pages. Copies: The number of copies to be printed. Touch them when there are more jobs than seven that can be displayed at one time, to switch the pages. Deletes the selected job. Allows to change printing job priority. Allows to change settings of a stored job, or print or delete the job. Allows to view the settings of the selected job. To check, touch either [ Back] or [Forward ]. Displays the job status, user name, document name, output tray, queued time, the number of original pages, and the number of copies to be printed. Touch [Delete] to delete the job.
[] [] [Delete] [Increase Priority] [Release Held Jobs] [Check Job Set.] [Detail]
!
Detail
If user authentication settings have been applied, the document name is not accessible from other users. Document names do not appear on the screen for secured documents. If Change Job Priority in Administrator mode is set to Restrict, the print job priority control is not available. If Change Job Priority is set to ON, touching this softkey interrupts the printing job for the given priority. The interrupted job is automatically printed once the given priority job is finished.
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Saving documents
Job History in Print page

Item List items Description No.: Job identification number assigned when the job is queued. User Name: User or account name who queued the job. Document Name: File name to be printed. Time Stored: Time when the job is queued. Org.: The number of originals. Copies: The number of copies to be printed. Result: Result of a job (Job Complete, Deleted Due To Error, Deleted by User, Reset Modes). Touch them when there are more jobs than seven that can be displayed at one time, to switch the pages. Touch the softkey to display each category of job.
[] [] [Deleted Jobs]/[Finished Jobs]/[All Jobs] [Detail]
Displays the results of the job, error details, user name, document name, output tray, queued time, completed time, the number of original pages, and the number of copies to be printed.
!
Detail
If user authentication settings have been applied, the document name is not accessible from other users. Document names do not appear on the screen for secured documents. Current Jobs in Send page
Item List items Description No.: Job identification number assigned when the job is queued. Address Type: Type of the terminal receiving data (Fax, E-Mail, FTP, PC (SMB), WebDAV, TWAIN, others). Status: Job status (Transferring, Waiting, Dialing, Waiting To Redial) Address: Fax number, E-mail address and user box name of the recipient. Time Stored: Time when the job is queued. Org.: The number of original pages. Touch them when there are more jobs than seven that can be displayed at one time, to switch the pages. Displays the status of the reserved transmission in the memory. Touch [Delete] to delete the job. These softkeys appear if the optional fax multi line has been installed. Displays the list of the selected line. Deletes the selected job. Select the job marked Waiting To Redial status for redialing. Allows to view the settings of the selected job. To check, touch either [ Back] or [Forward ].
[] [] [Timer TX Job] [L1][L2] [Delete] [Redial] [Check Job Set.]
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2
Description Displays the job status, user name, document name, destination type, destination, queued time, transmission time, the number of original pages, and external server information. Touch [Delete] to delete the job.
Item [Detail]
!
Detail
If user authentication settings have been applied, the document name is not accessible from other users. Document names do not appear on the screen for secured documents. TWAIN is indicated for jobs sent by the Web service. The external server information in [Detail] is available only if the external server authentication is applied. Job History in Send page
Item List items Description No.: Job identification number assigned when the job is queued. Address Type: Type of the terminal receiving data (Fax, E-Mail, FTP, PC (SMB), WebDAV, TWAIN, others). Address: Fax number, E-mail address and user box name of the recipient. Time Stored: Time when the job is queued. Org.: The number of original pages. Result: Result of a job (Job Complete/Deleted Due To Error/Deleted by User). Touch them when there are more jobs than seven that can be displayed at one time, to switch the pages. Touch the softkey to display each category of job.
[] [] [Deleted Jobs]/[Finished Jobs]/[All Jobs] [Comm. List] [Detail]
Displays the Scan list, Fax TX list, and Fax RX list. At each list screen, the activity report, TX report, and RX report can be printed. Displays the job results, error details, user name, document name, destination type, queued time, transmission time, the number of original pages, and external server information.
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!
Detail
If user authentication settings have been applied, the document name is not accessible from other users. Document names do not appear on the screen for secured documents. TWAIN is indicated for jobs sent by the Web service. The external server information in [Detail] is available only if the external server authentication is applied. Current Jobs in Receive page
The Receive tab appears only when the optional fax kit has been installed. For details on the contents of the tab, refer to the Users Guide [Fax Operations].
Job History in Receive page

The Receive tab appears only when the optional fax kit has been installed. For details on the contents of the tab, refer to the Users Guide [Fax Operations].
Current Jobs in Save page

Item List items Description No.: Job identification number assigned when the job is queued. User Name: User or account name who queued the job. Status: Job status (Receiving, Saving to Memory). Document Name: Displays the name of the saved document. Time Stored: Time when the job is queued. Org.: The number of original pages. Touch them when there are more jobs than seven that can be displayed at one time, to switch the pages. Deletes the selected job. Displays the job status, user name, document name, user box, queued time, and the number of original pages. Touch [Delete] to delete the job.
[] [] [Delete] [Detail]
!
Detail
If user authentication settings have been applied, the document name is not accessible from other users. Document names do not appear on the screen for secured documents.
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Job History in Save page

Item List items Description No.: Job identification number assigned when the job is queued. User Name: User or account name who queued the job. Document Name: Displays the name of the saved document. Time Stored: Time when the job is queued. Org.: The number of originals. Result: Result of a job (Job Complete/Deleted Due To Error/Deleted by User/Reset Modes). Touch them when there are more jobs than seven that can be displayed at one time, to switch the pages. Touch the softkey to display each category of job.
[] [] [Deleted Jobs]/[Finished Jobs]/[All Jobs] [Comm. List] [Detail]
Displays the Scan list, Fax TX list, and Fax RX list. At each list screen, the activity report, TX report, and RX report can be printed. Displays the job result, error details, user name, document name, user box, queued time, and the number of original pages.
!
Detail
If user authentication settings have been applied, the document name is not accessible from other users. Document names do not appear on the screen for secured documents.
Settings when saving documents When [Save Document] is selected, the information of the user box where the document is to be saved is displayed.
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Saving documents
When saving a document, select Scan Settings or Original Settings. [Details] appears. Touch [Detail] to view scan settings and original settings.
Detail - Check Scan Settings The basic scan setting, scan settings, and application settings can be checked. To check, touch either [ Back] or [Forward ].
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Saving documents Detail - Check Original Settings The original settings can be checked.
Settings when using documents When [Use Document] is selected, information of the selected user box is displayed.
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Saving documents Detail
Touch [Document Details] in the Use Document screen to view the Registerd Time/User Name/Document Name/the No. of Pages/Job No. Touch [Preview] to view the preview image of the saved document. When multiple documents are selected, switch the preview page by touching [] [].
2
Note
For the procedure on viewing preview image, refer to Preview on page 2-78.
Check Job Settings When [Send] or [Bind TX] is selected on the Use Document screen, [Check Job Settings] appears. Touch [Check Job Settings] to check the following settings: - Destination Settings - E-Mail Settings
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Saving documents Check Job Settings - Destination Settings
This screen displays the list of registered destinations. - To add a destination to the address book, touch [Store Address]. - To view the details of the destination on the screen, select the destination and touch [Details]. - To delete a destination, select the destination and touch [Delete].
!
Detail
For details on address book registration, refer to the Users Guide [Network Scanner Operations].
Check Job Settings - E-Mail Settings The document name, subject, From address and message body for sending e-mail messages can be checked.
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Saving documents Preview
When Use Document or File Document is selected, the image of the saved document can be previewed. Touch [Preview] to display the thumbnail image of the top page in the left panel.
!
Detail
With the documents containing multiple pages, only the image of the first page can be checked. The contents of a document saved with encryption cannot be previewed.
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Saving documents Preview - Detail To enlarge the preview image, touch [Detail].
The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size. Select the display size, and use the scroll bars in the right end and bottom end of the image to view the desired section of the image. Preview - Detail (Print/Combine) When [Print] or [Combine] is selected while using documents, by touching [Detail], the page image of printing result can be previewed.
!
Detail
With documents containing multiple pages, an image for each page can be checked.
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Saving documents
2
Description If stored document contains multiple pages, touch [Prev. Page]/ [Next Page] to move to the previous/next page on the preview image. The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size. Select the display size, and use the scroll bars in the right end and bottom end of the image to view the desired section of the image. [Rotate current page]: Touch this key to rotate the page currently displayed by 180 degrees. [Select page(s) to rotate]: This key appears when the stored document contains multiple pages. List of scanned pages appears. Select the desired page to rotate by 180 degrees. The rotation options in the list of scanned page are as follows: [Select Odd]: Rotates the images for odd number of pages by 180 degrees. [Select Even]: Rotates the images for even number of pages by 180 degrees. [Select All]: Rotates the images for all of pages by 180 degrees. Touch this key to display the specified settings in the preview image by icons and text. When [View Finishing] is cancelled, the only image is displayed without icons or text.
Item [Prev. Page]/[Next Page]
Zoom
Page Rotation
[View Finishing]
2
Note
When selecting on the page directly, the image of the selected page is rotated by 180 degrees.
Preview - Detail (Send/Bind TX) If [Send] or [Bind TX] is selected when using documents, by touching [Detail], the result of the page image to be sent can be previewed.
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Saving documents
2
Description This button appears if the optional fax kit has been installed. Touch this key to display the preview for [E-mail TX], [PC (FTP)], [SMB], and [WebDAV]. This button appears if the optional fax kit has been installed. Touch this key to display the preview for sending G3 fax/IP address fax/ Internet fax. If stored document contains multiple pages, touch [Prev. Page]/ [Next Page] to move to the previous/next page on the preview image. The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size. Select the display size, and use the scroll bars in the right end and bottom end of the image to view the desired section of the image. [Rotate current page]: Touch this key to rotate the page currently displayed by 180 degrees. [Select page(s) to rotate]: This key appears when the stored document contains multiple pages. List of scanned pages appears. Select the desired page to rotate by 180 degrees. The rotation options in the list of scanned page are as follows: [Select Odd]: Rotates the images for odd number of pages by 180 degrees. [Select Even]: Rotates the images for even number of pages by 180 degrees. [Select All]: Rotates the images for all of pages by 180 degrees. Touch this key to display the specified settings in the preview image by icons and text. When [View Finishing] is cancelled, the image only is displayed without icons or text.
Item [Scan]
[Fax]
[Prev. Page]/[Next Page]
Zoom
Page Rotation
[View Finishing]
2
Note
When selecting on the page directly, the image of the selected page is rotated by 180 degrees.
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3
3.1

Overview of document organizing
Available operations in the File Document screen The following operations can be performed from the File Document screen.
Operation Delete Edit Name Move Description Data that is no longer needed, for example, documents that have already been printed or transmitted, can be deleted. The name of a saved document can be changed. Document data that is currently saved in a user box can be moved to a different public user box/personal user box/ group user box. Document data currently saved in a user box can be copied to a different public user box/personal user box/group user box. The date and time when the document was saved and a preview image can be checked. Page reference p. 3-8 p. 3-10 p. 3-12
Copy
p. 3-14
Document Details
p. 3-16
From the File Document screen, documents in the following user boxes can be organized. The operations that can be performed with some user boxes may be limited. The limitations on the operations are shown below.
Public/personal/ group user boxes Delete Edit Name Move Copy Document Details o o o o o Annotation User Box o o o Secure Print User Box o o o
!
Detail
Documents can be moved or copied between public user boxes, personal user boxes and group user boxes. When organizing documents in the Secure Print User Box, the ID and password for the confidential document must be entered.
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Organizing user box documents Checking documents saved in user boxes
The following procedure describes how to check the list of documents saved in a user box.
Press the [User Box] key in the control panel.
Touch [File Document].
From the Public, Personal or Group tab, touch the button for the desired user box. The Personal tab displays only user boxes registered to the user that is logged on with user authentication.
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Organizing user box documents The Group tab displays only user boxes for the account that the user belongs to when account track settings are specified.
4 5
Touch [OK]. If a password has been set for the user box, type in the password, and then touch [OK].
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Organizing user box documents The list of documents saved in the user box is displayed.
2
Note
If Prohibited Functions When Authentication Error in Administrator mode is set to Mode 2 and a user enters an incorrect bpx password the specified number of times, that box is locked and can no longer be used. Contact the administrator to cancel operation restrictions.
Description of File Document screen As a default, thumbnails of the saved documents and the document names are displayed. The following information is displayed.
A thumbnail of the first page is displayed.
The document name is displayed. The number of pages is displayed.
To check various information, such as the date/time when the document was stored and the document name, touch [Detail View].
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The name of the user who stored the document and the mode when the document was registered are displayed.
The document name is displayed.
The date/time when the document was stored is displayed. Touch to switch between displaying the list in ascending or descending order.
Searching for a user box name The desired user box can be searched for by its name.
From the screen containing a list of the user boxes, touch [Search User Box].
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The user boxes for each index character appear.
Touch the button for an index character to display the list of user boxes registered with that index character.
!
Detail
A user box name can be searched for from the Save Document screen, Use Document screen or File Document screen. The personal user boxes and group user boxes that can be accessed when a user is logged on are also displayed.
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3.2
Deleting a document
From the File Document screen, documents that are no longer needed, for example, documents that have already been printed, can be deleted.
From the File Document screen, select the document to be deleted. Multiple documents can be selected. To select all documents, touch [Select All]. To cancel the selection of all documents, touch [Reset].
Touch [Delete].
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Check the document information that appeared, touch [Yes], and then touch [OK] to delete the document.
The documents are deleted.
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3.3
Changing the document name

The name of a saved document can be changed.
From the File Document screen, select the document to be renamed. A name cannot be changed if multiple documents are selected.
Touch [Edit Name].
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The current name appears. Type in the new name.
Touch [Start].
2
Note
The document name is the name of the file sent by e-mail or to an FTP, SMB or WebDAV server. Specify a document name according to the conditions of the destination server when transmitting. The document name can also be changed when the document is transmitted.
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3.4
Moving a document
Document data that is currently saved in a user box can be moved to a different public user box/personal user box/group user box.
2
Note
A document cannot be moved if multiple documents are selected.
From the File Document screen, select the document to be moved.
Touch [Move].
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Specify the user box where the document is to be moved.
?
4
Is a password required for moving data to a different user box? % It is not necessary to enter the password when moving data to a different user box, even if a password has been specified for the box.
Check the information, and then touch [Start]. The data is moved, and a message appears, indicating that the operation was completed.
Touch [OK].
2
Note
The date and time that the document was moved is recorded under Time Stored.
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3.5
Duplicating a document
Document data that is currently saved in a user box can be copied to a different public user box/personal user box/group user box.
2
Note
A document cannot be copied if multiple documents are selected.
From the File Document screen, select the document to be copied.
Touch [Copy].
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Specify the user box where the document is to be copied.
?
4
Is a password required for copying data to a different user box? % It is not necessary to enter the password when copying data to a different user box, even if a password has been specified for the box.
Check the information, and then touch [Start]. The data is copied, and a message appears, indicating that the operation was completed.
Touch [OK].
2
Note
The date and time that the document was copied is recorded under Time Stored.
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3.6
Checking document details

The details of saved documents can be checked from the touch panel. The following information can be checked from the Document Details screen.
Item Registered Time User Name Document Name No. of Pages Job No. [Preview] button Description Displays the date and time that the document was stored. Displays the mode (Scan, Copy or Print) and name of the user who stored the document. Displays the name of the document. Displays the number of pages in the document. Displays the job number when the document was stored. Touch this button to display the Enlarged Thumbnail View screen. For details, refer to Preview screen operations on page 3-19.
!
Detail
The preview screen can be displayed by touching a button in the sub display area or by touching a button in the Document Details screen.
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Organizing user box documents Check the details
2
Note
Multiple documents can be selected.
From the File Document screen, select the document to be checked.
Touch [Document Details].
The Document Details screen appears.
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Check the details of the document.
To select multiple documents, touch [] and [] to display different screens. To display the preview, touch [Preview]. To perform the operation from the sub display area, touch [Preview] in the sub display area, and then touch [Detail].
After checking the document, touch [Close].
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Organizing user box documents Preview screen operations
Touching [Enlarged Thumbnail View] in the Document Details screen displays the Enlarged Thumbnail View screen. The image can be viewed at full size or at a size of 2, 4 or 8 times the normal size. The procedure for checking the image at a size of 4 times the normal size is described below.
!
Detail
With documents containing multiple pages, only the image of the first page can be checked. The contents of a document saved with encryption cannot be previewed.
The image is displayed at full size in the Enlarged Thumbnail View screen. Touch [ ] twice.
The image is displayed at a size 4 times the normal size.
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To select a different area to be enlarged, touch the scroll bar arrows on the right side and at the bottom of the image. When the selection is moved to the right:
When the selection is moved down:
After checking the image, touch [Close].
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4
4.1

Overview of document printing
Available operations in the Use Document screen The following operations can be performed from the Use Document screen.
Operation Print Description Documents saved in user boxes in Copy mode, Fax/Scan mode or Print mode can be printed. Finishing settings, such as the number of copies and double-sided printing, can be added when the document is printed. Documents saved in user boxes in Fax/Scan mode or Print mode can be sent by e-mail. Finishing and transmission settings can be added when the document is transmitted. Multiple documents within the same user box can be combined and printed. Finishing settings, such as the number of copies and double-sided printing, can be added when the document is printed. Multiple documents within the same user box can be combined and transmitted. Finishing and transmission settings can be added when the document is transmitted. The date and time when the document was saved and a preview image can be checked. Page reference p. 4-6
Send
p. 5-24
Combine
p. 4-66
Bind TX
p. 5-52
Document Details
p. 3-16
From the Use Document screen, documents in the following user boxes can be printed and transmitted. The operations that can be performed with some user boxes may be limited. The limitations on the operations are shown below.
Public/personal/group user boxes Print Send Combine Bind TX Document Details o o o o o Annotation User Box o o o Secure Print User Box o o Encrypted PDF User Box o o
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Printing a user box document Checking documents saved in user boxes
The following procedure describes how to check the list of documents saved in a user box.
Touch [Use Document].
From the Public, Personal or Group tab, touch the button for the desired user box. The Personal tab displays only user boxes registered to the user that is logged on with user authentication.
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Printing a user box document The Group tab displays only user boxes for the account that the user belongs to when account track settings are specified.
4 5
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Printing a user box document The list of documents saved in the user box is displayed.
2
Note
If Prohibited Functions When Authentication Error in Administrator mode is set to Mode 2 and a user enters an incorrect box password the specified number of times, that box is locked and can no longer be used. Contact the administrator to cancel operation restrictions.
Description of Use Document screen The documents are displayed on the Use Document screen in the same way that they are displayed on the File Document screen. For details, refer to Description of File Document screen on page 3-5. Searching for a user box name For details on searching for a user box name, refer to Searching for a user box name on page 3-6.
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4.2
Printing
Available print settings Settings can be specified for the following when a document is printed.
Available parameters Copies Print Finishing Page Margin Sheet/Cover/Chapter Insert Stamp/Composition Description Specify the number of copies to be printed. Select whether a single-sided or double-sided copy is to be printed. Specify settings for collating, grouping, stapling, hole punching or folding/binding. Print the document with a binding margin added. Print the document with other paper added as cover sheets, insertions or chapter title pages. Print the document with the date/time, page number or a stamp added. Page reference p. 4-8 p. 4-8 p. 4-9 p. 4-16 p. 4-19 p. 4-33
!
Detail
The Fold/Bind settings are available only if optional finisher FS-608 is installed. The Z-Fold setting is available only if the Z-folding unit is installed on the optional finisher FS-608/FS-517/FS-518. The Punch settings are available only if the punch kit is installed on the optional finisher. For details on combining multiple documents and printing, refer to Combined printing on page 4-66.
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Printing a user box document To print a document
From the Use Document screen, select the document to be printed.
Under Action, touch [Print].
Select the print settings.
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If desired, touch [Preview], then [Details] on the left side of the screen to check a preview image. For details on the Preview screen, refer to Preview - Detail (Print/ Combine) on page 2-79.
Touch [Start], or press the [Start] key in the control panel.
!
Detail
For details on changing the settings, refer to the descriptions starting with page 4-8.
Changing the number of copies Specify the number of copies to be printed. % In the Print screen, use the keypad to type in the desired number of copies.
The number of copies can be set between 1 and 9,999. To reset the number of copies to 1, press the [C] (clear) key.
Specifying single-sided/double-sided printing Select whether a single-sided or double-sided copy of the document is to be printed.
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Printing a user box document % Touch [1-Sided] or [2-Sided].
Specifying Finishing settings Specify settings for collating, grouping, stapling, hole punching or folding/ binding. Settings can be specified for the following.
Parameter Sort Group Offset Description Select this setting to feed out copies of the document by sets. Select this setting to feed out copies of the document by page. Select this setting to separate the sets or pages of the copies. If a finisher is installed, the printed pages are fed out with each set shifted to separate it. If no finisher is installed, the printed pages are fed out sorted in an alternating crisscross pattern. Select one of these settings to bind copies with a staple in the corner (upper left or upper right) or with two staples. The stapling position can also be selected. Select a setting to punch holes in copies. The position of the punched holes can also be selected. Select this setting to fold copies in half before feeding them out.
Staple
Punch Half-Fold (Fold/Bind):
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Description Select this setting to staple copies at two places along the center, then fold the copies in half before feeding them out.
Parameter Center Staple & Fold (Fold/Bind):
Tri-fold (Fold/Bind):
Select this setting to fold copies in three before feeding them out.
Z-Fold (Fold/Bind: When FS608 is installed) (Fold: When FS-517/FS518 is installed)
Select this setting to fold copies in half along the center, and additionally mountainfold one of the halves before feeding them out.
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!
Detail
The feeding method when a finisher is installed can be changed from Administrator mode. For details on the Finishing settings, refer to the Users Guide [Copy Operations]. When a Fold/Bind setting is selected, Sort is automatically selected, and the Group, Offset, Staple and Punch settings are canceled. In order to carry out the Z-fold finishing process, the Z-folding unit must be installed on the optional finisher FS-608/FS-517/FS-518. The printouts are Z-folded only when the loaded size of the saved document supports Z-Fold (8-1/2 14 w,11 17 w, A3 w, B4 w or 8K w).
2
Reminder
In order to select a Fold/Bind setting, all of the following conditions must be met. The paper width must be between 7-3/16 and 12-1/4 inches on the North American (inch) model (between 182 and 314 mm on the European (metric) model). The paper length must be between 10-1/8 and 18 inches on the North American (inch) model (between 257 and 458 mm on the European (metric) model). In order to use a Fold/Bind setting, optional finisher FS-608 must be installed.
In the Print screen, touch [Finishing].
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Touch [Sort] or [Group]. To separate the copies, touch [Yes] under Offset. On the North American (inch) model:
Select the desired Staple and Punch settings. On the North American (inch) model:
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Printing a user box document On the European (metric) model:
4 5
To specify the positions of the staples and punched holes, touch [Position Setting]. Touch the button for the desired position, and then touch [OK]. When the Corner Staple setting is selected:
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Printing a user box document When the 2 Position Staple setting is selected:
When a Punch setting is selected: On the North American (inch) model:
If finisher FS-608 is installed, touch [Fold/Bind]. If finisher FS-517/FS518 is installed, touch [Fold].
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Touch [Yes], and then select the desired folding method. If finisher FS-608 is installed
If finisher FS-517/FS-518 is installed
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Printing a user box document Adding a binding margin
A binding margin can be added to the left or right side or to the top of the printed pages. Settings can be specified for the following.
Parameter Margin Position Description Select the location where the binding margin is to be added. If Auto is selected, a binding margin along the long side of the paper is selected if the document length is less than 11-11/16 inches on the North American (inch) model (less than 297 mm on the European (metric) model). If the document length is more than 11-11/16 inches on the North American (inch) model (more than 297 mm on the European (metric) model), a binding margin along the short side of the paper is selected. An area with a width between 1/16 and 3/4 inches on the North American (inch) model (between 0.1 and 20.0 mm on the European (metric) model) can be specified. To specify a binding margin of 0 mm, touch [None]. When a binding margin is created, the image can be shifted according to the position of the created binding margin. The image can be shifted between 1/16 and 10 inches on the North American (inch) model (between 0.1 and 250 mm on the European (metric) model) left, right, up or down, depending on the position of the binding margin. If the document is to be printed double-sided, touch [Change Back Shift] to also specify the shift on the back side of the pages.
Adjust Value
Image Shift
In the Print screen, touch [Page Margin].
2 3
Touch [Yes]. Select the desired position for the binding margin, and then use the keypad to specify the width of the binding margin. The width of the binding margin can be specified in 1/16-inch increments on the North American (inch) model (in 0.1 mm increments on the European (metric) model). To set the binding margin to 0 mm, touch [None].
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Printing a user box document On the North American (inch) model:
To move the image according to the binding margin, touch [Image Shift]. The Image Shift screen appears. On the North American (inch) model:
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Touch [OK].
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Printing a user box document Adding cover pages (Cover Sheet)
Documents can be printed with cover pages added to the front and back. First, load the paper trays with the paper for the front cover page and the back cover page. Settings can be specified for the following.
Parameter Front Cover None Front (Copy) Description Select this setting to add no front cover. Select this setting to print the first page of the document onto the front cover page. If 2-Sided is selected, the second page of the document is printed on the back of the front cover page. Select this setting to add the front cover page in front of the first page of the document. Select this setting to add no back cover. Select this setting to print the last page of the document onto the back cover page. If 2-Sided is selected, the last two pages of the document are printed on the back cover page. Select this setting to add the back cover page after the last page of the document.
Front (Blank) Back Cover None Back (Copy)
Back (Blank)
3 12 4 3 12 4 34 22 1
REPORT 4 3 22 1 REPORT
34 12 12
REPORT 4 3
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Note
If a setting for the Cover Sheet function is to be specified when printing a copied document, either of the following conditions must be met when saving the document in a user box. A paper tray is specified. A Cover Sheet setting is specified.
In the Print screen, touch [Sheet/Cover/Chapter Insert].
Touch [Cover Sheet].
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Select the desired cover page format. On the North American (inch) model:
To select the post inserter tray, select Front (Blank) or Back (Blank).
Select the paper trays loaded with the paper for the front and back cover pages. Touch [Paper].
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Select the paper tray loaded with the paper for the front or back cover page. On the North American (inch) model:
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Printing a user box document Adding insertions (Insert Sheet)
The document can be printed with other paper, such as colored paper, inserted for the specified pages. There are settings (Copy and Blank) for selecting whether or not the inserted pages are printed. When the settings are combined with single-sided printing or double-sided printing, the document is printed as described below. Example: When page 6 is specified
Setting Copy (with 1-Sided selected) Copy (with 2-Sided selected) Blank (with 1-Sided selected) Blank (with 2-Sided selected) Description The specified paper is inserted for the 6th page, and the 6th page of the document is printed onto it. The back side of the 3rd page is left blank, the specified paper is inserted for the 4th page, and a double-sided copy of the 6th and 7th pages of the document are printed onto it. A specified paper is inserted after the 6th page. The specified paper is inserted for the 4th page of the printed document. If an odd-numbered page is specified, the back side is left blank.
34 12 3 12
REPORT
34 12
REPORT 4 3 12
1 12
REPORT 4 3
34
!
Detail
The specified paper can be inserted at a maximum of 30 locations within a document of up to 999 pages.
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Touch [Insert Sheet].
Touch [Yes], and then specify the locations where the paper is to be inserted. Touch a button, and then use the keypad to type in the page where the paper is to be inserted. To arrange the entered page numbers in order, touch [Sort].
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Select the paper tray loaded with the paper for the insertions. Touch [Insert Paper]. On the North American (inch) model:
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Select the insertion method. On the North American (inch) model:
To select the post inserter tray, select Blank under Insert Type.
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Select the paper tray loaded with the paper for the insertions, and then touch [OK]. On the North American (inch) model:
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Printing a user box document Inserting chapter title pages (Chapters)
Settings can be specified for the function when printing double-sided pages. Pages, such as chapter title pages, that must be printed on the front side of the paper can be specified.
3 2 1 5 4 3 2 1
6 8 7 6 5 4
3
7
8 7 6 4
5 8
7
8
3
2
6 4
5
6
1 7
3 1
2
3 1
3 1
!
Detail
Pages can be specified at a maximum of 30 locations within a document of up to 999 pages.
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Touch [Chapters].
Touch [Yes], and then specify the pages to be printed on the front side of the paper. Touch a button, and then use the keypad to type in the desired page number. To arrange the entered page numbers in order, touch [Sort].
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To print the front side of the page on different paper, touch [Copy Insert] under Chapter Paper. If None is selected, all pages of the document are printed on the same paper. On the North American (inch) model:
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Select the paper tray loaded with the paper to be inserted, and then touch [OK]. On the North American (inch) model:
The post inserter tray cannot be selected in the Chapter Paper Settings screen.
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Printing a user box document Printing the date/time (Date/Time) The printing date and time can be added to all pages of a document.
Parameter Date Format Time Format Pages Text Color Text Size Print Position Description Select the format for the date. Select the whether or not the time is added and select its format.
Select the pages to be printed on (either all pages or only the front cover). Select the printing color (black, red, blue, green, yellow, cyan and magenta). Select the size (8pt, 10pt, 12pt or 14pt) in which text is printed. Select the position within the page where the image is printed. After a position is selected, it can be finely adjusted.
In the Print screen, touch [Stamp/Composition].
Touch [Date/Time].
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To insert the date and time, touch [Yes], and then specify the date and time settings.
Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK].
Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired size, and then touch [OK].
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Touching [Print Position] displays a screen for specifying the printing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 1/16 and 1-15/16 inches on the North American (inch) model (between 0.1 and 50.0 mm on the European (metric) model) in the left/right direction and the up/down direction.
On the North American (inch) model:
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4 5
Touch [OK]. Touch [Close].
Printing page numbers (Page Number) Page numbers can be added to all pages of the document. Settings can be specified for the following.
Parameter Starting Page Number Starting Chapter Number Page Number Type Insert Sheet Setting Text Color Text Size Print Position Description Specify the starting page number. Specify the starting chapter number. Select the format for the page number. Select whether or not page numbers are printed on inserted paper. Select the printing color (black, red, blue, green, yellow, cyan and magenta). Select the size (8pt, 10pt, 12pt or 14pt) in which text is printed. Select the position within the page where the image is printed. After a position is selected, it can be finely adjusted.
With Insert Sheet Setting, settings can be selected to specify whether or not page numbers are printed on cover sheets and printed insertions.
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4
Description
Setting Cover Sheet Print on Front and Back Cover Print on Back Cover Only Do Not Print Page Number Insert Sheet (Copy) Print Page # Do Not Print # Skip the Page(s) Insert (Blank) Do Not Print # Skip the Page(s)
Select this setting to print the page numbers on the front and back cover pages also. Select this setting to not print the page number on the front cover page. Select this setting to not print the page numbers on the front and back cover pages. Select this setting to print the page number on printed insertions also. Select this setting to not print the page number on printed insertions. Select this setting to count printed insertions as pages, but not print the page numbers on them. Select this setting to not print the page number on blank insertions. Select this setting to count blank insertions as pages, but not print the page numbers on them.
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Touch [Page Number].
To insert page numbers, touch [Yes], and then specify the page number settings.
Touching [Insert Sheet Setting] displays a screen for specifying settings. Touch the buttons for the desired settings, and then touch [OK].
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Printing a user box document Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK].
Touching [Print Position] displays a screen for specifying the printing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 1/16 and 1-15/16 inches on the North American (inch) model (between 0.1 and 50.0 mm on the
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European (metric) model) in the left/right direction and the up/down direction.
4 5
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Touch [OK]. Touch [Close]. 4-40
Printing a user box document Adding preset text or images (Stamp)
Preset text, such as URGENT, can be added to all pages of a document. Settings can be specified for the following.
Parameter Stamp Type/Preset Stamps Pages Text Color Text Size Print Position Description Select a stamp, such as URGENT, DRAFT or DO NOT COPY. Select the pages to be printed on (either all pages or only the front cover). Select the printing color (black, red, blue, green, yellow, cyan and magenta). Select the size (minimum or standard) in which text is printed. Select the position within the page where the image is printed. After a position is selected, it can be finely adjusted.
Touch [Stamp].
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To insert a stamp, touch [Yes], and then specify the stamp settings.
Touching [Print Position] displays a screen for specifying the printing position. Touch the button for the desired printing position, and
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then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 1/16 and 1-15/16 inches on the North American (inch) model (between 0.1 and 50.0 mm on the European (metric) model) in the left/right direction and the up/down direction.
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4 5
Adding text and images to prevent copying (Copy Protect) Print hidden text on all pages of a document in order to prevent unauthorized copying. When a document printed with copy protection text is copied, the hidden text appears clearly repeated throughout the pages of the copies so that the reader knows that it is a copy.
3 12
REPORT
3 12
REPORT
The following information can be inserted as copy protection.

Type Registered Stamp Preset Stamp Description Insert stamp images previously registered with the utility. Insert preset text, such as Invalid Copy, Copy or INTERNAL USE ONLY, as preset stamps.
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Dr Dr Dr Dr af af af af Dt Dt Dt Dt Dr rafDr rafDr rafDr raf afD t afD t afD t afD t Drt rafDrt rafDrt rafDrt raf af t af t af t af t Drt Drt Drt Drt aft aft aft aft
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4
Description Insert the date and time that the document was registered. Insert the job number assigned to the document, the serial number or a distribution number. Job Number: Select whether to print the job number. Serial Number: Select whether to print the serial number of the machine. Distribution Control Number: Select whether to print the entered distribution numbers.
Type Date/Time Other
!
Detail
The printed serial number is the serial number of the machine. For details on specifying the serial number, contact your technical representative. Use the Copy Protection Utility to register a registered stamp. For details, refer to the manual for the utility.
The paper is divided into 8 blocks for copy protection, and the items within that area can be increased. The number of areas required for each item is listed below.
Item Registered Stamp Preset Stamp Date/Time Description One stamp One stamp Date Format Time Format Other Job Number Serial Number Distribution Control Number Required number of areas 1 1 1 1 1 1 1
!
Detail
When text is arranged at a +45-degree angle (-45-degree angle), up to four areas are needed. To insert spaces, touch [Position].
To specify the following copy protection settings, touch [Detailed Settings].
Parameter Text/Background Color Description Select the color (black, cyan or magenta) used to print the text and background.
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4
Description Select the printing density (light, std. or dark). Select the pattern type and contrast when the document is copied. Select the size (minimal, std. or large) in which text, such as the date/ time, is printed. Select whether the pattern is printed on top of or behind the document text. Select the pattern to be printed in the background.
Parameter Density Copy Protect Pattern Text Size Pattern Overwrite Background Pattern
To perform the following operations, touch [Position]. - Changing the angle of text within the area (+45 degrees, 0 degrees (none) or -45 degrees) - Inserting spaces between copy protection - Changing the printing order of copy protection - Deleting copy protection or spaces
Touch [Copy Protect].
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To apply copy protection, touch [Yes], and then specify the copy protection settings.
Touching [Preset Stamp] displays a screen for specifying the preset stamp settings. Touch the button for the desired stamp type, and then touch [OK].
Touching [Date/Time] displays a screen for specifying the date/time settings. Select the information to be inserted, and then touch [OK].
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Printing a user box document Touching [Other] displays a screen for specifying other settings. Select the information to be inserted, and then touch [OK].
To specify detailed copy protection settings, touch [Detailed Settings]. A screen for specifying settings appears. Specify the desired settings, and then touch [OK].
Text/Background Color
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Printing a user box document Density
Copy Protect Pattern
Text Size
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Printing a user box document Pattern Overwrite
Background Pattern
5 6
After finishing changing the settings, touch [Close]. To change the arrangement of spaces, touch [Position].
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To arrange text at an angle, select the angle. When text is arranged at an angle, up to four areas are needed. If five or more items are specified, delete an item before specifying the angle.
To change the arrangement or delete an item, touch [Change Pos./Delete]. The Change screen appears.
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To change the arrangement, select the copy protection item to be moved, and then touch either [Up] or [Down].
To insert a space, move o to the right of the location where the space is to be inserted, and then touch [Insert].
To delete an item, select the item to be deleted.
9
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10
Touch [Close].
Adding repeated preset text or images (Stamp Repeat) Text or images can be repeatedly printed throughout all pages. The following information can be inserted as a repeating stamp.
Type Registered Stamp Preset Stamp Date/Time Other Description Insert stamp images previously registered with the utility. Insert preset text, such as Invalid Copy, Copy or Private, as preset stamps. Insert the date and time that the document was registered. Insert the job number assigned to the document, the serial number or a distribution number. Job Number: Select whether to print the job number. Serial Number: Select whether to print the serial number of the machine. Distribution Control Number: Select whether to print the entered distribution numbers.
!
Detail
The printed serial number is the serial number of the machine. For details on specifying the serial number, contact your technical representative. Use the Copy Protection Utility to register a registered stamp. For details, refer to the manual for the utility.
The paper is divided into 8 blocks for repeating stamps, and the items within that area can be increased. The number of areas required for each item is listed below.
Item Registered Stamp Preset Stamp Date/Time Description One stamp One stamp Date Format Time Format Other Job Number Serial Number Distribution Control Number Required number of areas 1 1 1 1 1 1 1
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!
Detail
When text is arranged at a +45-degree angle (-45-degree angle), up to four areas are needed. To insert spaces, touch [Position].
To specify the following stamp settings, touch [Detail Settings].
Parameter Text Color Density Text Size Pattern Overwrite Description Select the color (black, cyan or magenta) used to print the text and background. Select the printing density (light, std. or dark). Select the size (minimal, std. or large) in which text, such as the date/ time, is printed. Select Front (Overwrite), Transparent or Back for printing the pattern.
To perform the following operations, touch [Position]. - Changing the angle of text within the area (+45 degrees, 0 degrees (none) or -45 degrees) - Inserting spaces between stamps - Changing the printing order of stamps - Deleting stamps or spaces
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Touch [Stamp Repeat].
To insert a repeating stamp, touch [Yes], and then specify the stamp settings.
Touching [Preset Stamp] displays a screen for specifying the preset stamp settings. Touch the button for the desired stamp type, and then touch [OK].
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Touching [Date/Time] displays a screen for specifying the date/time settings. Select the information to be inserted, and then touch [OK].
Touching [Other] displays a screen for specifying other settings. Select the information to be inserted, and then touch [OK].
To specify detailed repeating stamp settings, touch [Detail Settings]. A screen for specifying settings appears. Specify the desired settings, and then touch [OK].
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Printing a user box document Text Color
Density
Text Size
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Printing a user box document Pattern Overwrite
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After finishing changing the settings, touch [Close]. To change the arrangement of spaces, touch [Position].
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To arrange text at an angle, select the angle. When text is arranged at an angle, up to four areas are needed. If five or more items are specified, delete an item before specifying the angle.
To change the arrangement or delete an item, touch [Change Pos./Delete]. The Change screen appears.
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To change the arrangement, select the copy protection item to be moved, and then touch either [Up] or [Down].
To insert a space, move o to the right of the location where the space is to be inserted, and then touch [Insert].
To delete an item, select the item to be deleted.
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10
Touch [Close].
Inserting a header/footer (Header/Footer) Headers or footers can be inserted on all pages. The contents of the header/ footer must be previously registered in Administrator mode.
!
Detail
For details on registering headers/footers, refer to the Users Guide [Network Scanner Operations]. Headers/footers use registered information that is recalled; however, the information can be checked or changed when printing. Settings can be specified for the following.
Parameter Header Settings
Description Select whether or not to print a header. If a header is to be printed, specify whether to print text, the date/time or other information (distribution number, job number or serial number). Select whether or not to print a footer. If a footer is to be printed, specify whether to print text, the date/time or other information (distribution number, job number or serial number). Select the pages where the header/footer is to be printed (either all pages or 1st page only). Select the printing color (black, red, blue, green, yellow, cyan and magenta). Select the size (8pt, 10pt, 12pt or 14pt) in which text is printed.
Footer Settings
Pages Text Color Text Size
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Touch [Header/Footer].
To print a header/footer, touch [Yes], and then select the type of header/footer to be recalled.
To check or temporarily change the selected settings, touch [Check/ Change Temporarily].
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Printing a user box document The Check/Change Temporarily screen appears.
Under Header Settings or Footer Settings, touch [Print], and then specify the header/footer settings.
Text
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Printing a user box document Date/Time
Other
Specify the settings for the pages to be printed on, the text color and the text size. Text Color
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Printing a user box document Text Size
To cancel the temporarily changed settings, touch [Reset].
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Touch [OK], and then touch [OK] in the next screen that appears. Touch [Close].
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4.3
Combined printing
Available combined printing parameters Multiple documents can be printed together. Up to 10 documents can be selected to be printed together. Additional settings, such as those for the number of copies, can be specified for the selected document. Settings can be specified for the following.
Available parameters Copies Print Finishing Page Margin Stamp/Composition Description Specify the number of copies to be printed. Select whether a single-sided or double-sided copy is to be printed. Specify settings for offsetting, stapling, hole punching or folding/binding. Print the document with a binding margin added. Print the document with the date/time, page number or a stamp added. Page reference p. 4-8 p. 4-8 p. 4-9 p. 4-16 p. 4-33
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Note
Documents saved in a box and having a front cover, back cover and blank insertion in addition to Image Repeat and OHP Interleave settings specified cannot be combined and printed. Sort, Group and Tri-fold cannot be specified with combined printing.
!
Detail
The Fold/Bind settings are available only if optional finisher FS-608 is installed. The Z-Fold setting is available only if the Z-folding unit is installed on the optional finisher FS-608/FS-517/FS-518. The Punch settings are available only if the punch kit is installed on the optional finisher. The printouts are Z-folded only when the loaded size of the saved document supports Z-Fold (8-1/2 14 w,11 17 w, A3 w, B4 w or 8K w).
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Printing a user box document To print a document
From the Use Document screen, select the document to be printed.
Under Action, touch [Combine].
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Specify the combination order. Select the two documents whose order is to be switched. The documents are combined and printed in the order specified here.
Touch [OK].
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!
Detail
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5
5.1

Overview of document transmissions
Available document transmission operations Document data saved in a user box can be sent using four different methods. The data can easily be routed simply by registering a destination with this machine instead of by sending the data through different computers.
Method E-mail PC (SMB) FTP WebDAV Description Document data can be sent as an e-mail attachment. Document data is sent to a shared folder on the specified computer. Document data is uploaded to the specified FTP server. Document data is sent to the specified server on the network.
2
Note
Documents saved from Copy mode cannot be sent.

Transmission methods Specify the destination using any of the following four methods depending on the desired transmission purpose and use. Destinations can be specified using any combination of these methods.
Method Address book destination Group destinations Description Select different destinations from those registered in the address book. Multiple destinations can be registered together with this method. This is convenient when documents are always sent to the same destinations. With this method, destinations for e-mail transmissions, FTP transmissions, SMB transmissions and WebDAV transmissions are entered directly from the control panel. This is used when sending data to a destination that is not already registered. Select this method when an LDAP server is used. Addresses registered on the LDAP server can be searched for the address that corresponds to the specified conditions. Page reference p. 5-8 p. 5-9
Direct input
p. 5-13
Address search
p. 5-21
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!
Detail
Up to 500 destinations can be specified from the address book and with an Address search. Up to five destinations can be entered directly each with e-mail transmissions, SMB transmissions, FTP transmissions and WebDAV transmissions.
Checking documents saved in user boxes The following procedure describes how to check the list of documents saved in a user box.
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From the Public, Personal or Group tab, touch the button for the desired user box. The Personal tab displays only user boxes registered to the user that is logged on with user authentication. The Group tab displays only user boxes for the account that the user belongs to when account track settings are specified.
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Sending a user box document The list of documents saved in the user box is displayed.
2
Note
If Prohibited Functions When Authentication Error in Administrator mode is set to Mode 2 and a user enters an incorrect box password the specified number of times, that box is locked and can no longer be used. Contact the administrator to cancel operation restrictions.
Description of Use Document screen The documents are displayed on the Use Document screen in the same way that they are displayed on the File Document screen. For details, refer to Description of File Document screen on page 3-5. Searching for a user box name For details on searching for a user box name, refer to Searching for a user box name on page 3-6.
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Sending a user box document To send a document
From the Use Document screen, select the document to be sent.
Under Action, touch [Send].
Specify the destination and transmission settings.
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If desired, touch [Preview], then [Details] on the left side of the screen to check a preview image. For details on the Preview screen, refer to Preview - Detail (Send/ Bind TX) on page 2-80.
!
Detail
For details on specifying the destination and transmission settings, refer to the descriptions starting with page 5-8.
2
Note
Transmission may not be possible if limitations have been placed on the document name according to the destination server conditions. Since the document name becomes the file name during transmission, consult your network administrator when specifying the document name.
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5.2
Specifying the destination

Selecting from the address book Follow the procedure described below to send data by selecting a recipient from the already registered destinations. For details on registering destinations, refer to the Users Guide [Network Scanner Operations].
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From the Use Document screen, select the document to be sent, and then touch [Send]. Touch [Address Book]. The index appears if Default Address Book (displayed by touching [Custom Display Settings] on the User Settings screen, then [Fax/Scan Settings]) is set to Index. If Address Type is selected, the index of destination types is displayed. A list of registered destinations appears.
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Touch a destination button to select the address. The corresponding address appears as the name of the registered destination when an index button is touched. Multiple destinations can be specified at the same time. Additional destinations can be added by directly typing in the address. The button appears selected, and the destination appears under Broadcast Destinations.
!
Detail
The desired destination can be searched for. For details, refer to Searching for a destination on page 5-11.
Selecting from a group destination Group refers to multiple destinations that are registered collectively. Follow the procedure described below to send data by selecting a group that has been registered in advance. For details on registering group destinations, refer to the Users Guide [Network Scanner Operations].
!
Detail
The description below describes the procedure for specifying the group and sending the data, starting from the situation where Address Book default has been set to Address Type in [Custom Display Settings] in the User Settings screen.
From the Use Document screen, select the document to be sent, and then touch [Send].
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Touch [Group]. The registered group destinations appear.
Touch the button for the group destination. A list of destinations registered in the group appears.
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Select the destination where the data is to be sent, and then touch [OK]. To select all destinations, touch [Select All]. To deselect all destinations, touch [Reset]. Additional destinations can be added by directly typing in the address.
The button appears selected, and the destination appears under Broadcast Destinations. Searching for a destination A search for the desired destination can be performed using any of the following methods. The following procedure describes how to perform a search.
Method Index Description This button appears if Default Address Book (displayed by touching [Custom Display Settings] on the User Settings screen, then [Fax/Scan Settings]) is set to Address Type. The index characters can be searched based on the character that was specified when the destination was registered. This button appears if Default Address Book (displayed by touching [Custom Display Settings] on the User Settings screen, then [Fax/Scan Settings]) is set to Index. The destination types can be searched based on the type that was specified when the destination was registered. Type in the destination name or part of the address to search for the corresponding address. An LDAP search can be performed if an LDAP server is being used, for example, for user management. Search the addresses registered on the LDAP server for the address that corresponds to the conditions. A basic search, where a keyword is entered, and an advanced search, where multiple conditions are used to narrow down the search, are available.
Address Type
Search Address search
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!
Detail
In order to perform an Address search, settings for the Address server must be specified from Administrator mode. For details, refer to Enabling LDAP in the Users Guide [Network Scanner Operations]. For details on performing an Address search, refer to Selecting a destination with an Address search on page 5-21.
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From the Use Document screen, select the document to be sent, and then touch [Send]. Touch [Address Book], and then touch [Search]. Touch [Detail Search].
Touch [Name] or [Address] to select the search to be performed.
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Type in the text to be searched for, and then touch [OK]. The Detailed Search screen appears again, and the search results are displayed.
Select the desired destination, and then touch [OK].
Directly specifying an e-mail destination
2
Note
From the Use Document screen, select the document to be sent, and then touch [Send].
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Touch [E-Mail] on the Direct Input tab.
A screen appears, allowing you to type in the address of the destination.
Type in the address of the destination, and then touch [OK].
To specify additional destinations, repeat steps 2 and 3. The entered addresses appear under Broadcast Destinations.
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Note
Frequently entered user names and domain names can be registered to be recalled and used again. Prefixes and suffixes must first be registered in Administrator mode.
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Sending a user box document Directly specifying an SMB destination Settings can be specified for the following.
Parameter Host Name File Path User Name Password Reference Description
Specify the host name (in uppercase letters) or IP address for the destination. Type using the keyboard that appears, and then touch [OK]. Type the path to the destination folder in uppercase letters. Type in the user name used to log on, and then touch [OK]. Specify the password. Type using the keyboard that appears, and then touch [OK]. Check the structure of the folders on the destination computer. This can be used to directly specify the destination folder.
2
Note
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From the Use Document screen, select the document to be sent, and then touch [Send]. Touch [PC (SMB)] on the Direct Input tab.
A screen appears, allowing you to type in the host name for the destination and the file path.
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Enter the information for the destination, and then touch [OK]. To check the contents of the shared folders, touch [Reference]. To specify an additional address, touch [Next Destination], and then enter the information.
The entered addresses appear under Broadcast Destinations.
2
Reminder
If more than the following number of computers or workgroups exist on the network (subnet) that this machine belongs to, browsing over the network may not be performed correctly. Workgroups: 128 Computers: 128
Directly specifying an FTP destination Settings can be specified for the following.
Parameter Host Name File Path User Name Password Description Specify the host name or IP address for the destination. Type using the keyboard that appears, and then touch [OK]. Specify the path to the destination folder. Type using the keyboard that appears, and then touch [OK]. Type in the user name used to log on, and then touch [OK]. Specify the password. Type using the keyboard that appears, and then touch [OK].
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Sending a user box document Detailed Settings

Parameter Port Number PASV Proxy Description Type in the port number.
Select whether or not the PASV (passive) mode is used. Touch [Yes] or [No]. Select whether or not a proxy server is used. Touch [Yes] or [No].
2
Note
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From the Use Document screen, select the document to be sent, and then touch [Send]. Touch [FTP] on the Direct Input tab. A screen appears, allowing you to type in the host name for the destination and the file path.
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Type in the destination information. To specify an additional address, touch [Next Destination], and then enter the information.
The entered addresses appear under Broadcast Destinations.
To specify advanced settings, touch [Detailed Settings], and then specify the settings.
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Sending a user box document Directly specifying a WebDAV destination Settings can be specified for the following.
Parameter Host Name File Path User Name Password Description
Specify the host name or IP address for the destination. Type using the keyboard that appears, and then touch [OK]. Type (in uppercase letters) the path to the destination folder. Type in the user name used to log on, and then touch [OK]. Specify the password. Type using the keyboard that appears, and then touch [OK].
Detailed Settings
Parameter Port Number Proxy SSL Settings Description Type in the port number. Select whether or not a proxy server is used. Select whether or not SSL is used with transmissions.
2
Note
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From the Use Document screen, select the document to be sent, and then touch [Send]. Touch [WebDAV] on the Direct Input tab. A screen appears, allowing you to type in the host name for the destination and the file path.
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Type in the destination information.
To specify an additional address, touch [Next Destination], and then enter the information. The entered addresses appear under Broadcast Destinations.
To specify advanced settings, touch [Detailed Settings], and then specify the settings.
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Sending a user box document Selecting a destination with an Address search If LDAP server settings are specified in Administrator mode, [Address Search] appears in the screen.
!
Detail
For details on the LDAP server settings, refer to Enabling LDAP in the Users Guide [Network Scanner Operations]. If Manual Destination Input (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to Restrict, [Address Search] does not appear. The position of [Address Search] can be changed from the User Settings screen. For details, refer to Address Book Default in the Users Guide [Network Scanner Operations].
1 2
Touch [Address Search]. If multiple LDAP servers are specified, select the server to be searched, and then touch [OK].
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Select the desired search type. When there is only one LDAP server
When there are multiple LDAP servers
Specify the search conditions. If Search was selected, type in the keyword to be searched for, and then touch [Start Search].
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If Advanced Search was selected, select the search condition types and type in the text to be searched for, and then touch [Start Search].
Select the desired destination, and then touch [OK].
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5.3
Specifying the transmission settings

Settings that can be specified In the screen for selecting a destination, touch [File Type], [Communication Settings] or [Application] to specify detailed settings for sending. Settings can be specified for the following. File Type
Parameter File Type Description Select the file format for the scan data to be saved. Page reference p. 5-25
Communication Settings
Parameter E-Mail Settings URL Notification Setting E-Mail Encryption Description Specify the document name, subject, From address and message body for sending e-mail messages. Specify the e-mail address where notifications of completion of the job are to be sent. This parameter appears when S/MIME Communication Settings is set to ON. Select whether or not to encrypt e-mail messages that are sent. This parameter appears when S/MIME Communication Settings is set to ON. Select whether or not to add a digital signature to e-mail messages that are sent. Page reference p. 5-29 p. 5-30 p. 5-31
Digital Signature
p. 5-32
!
Detail
For details on the S/MIME communication settings, refer to the Users Guide [Network Scanner Operations]. The Digital Signature parameter may not be available or may be set to normally sign, depending on the specified S/MIME communication settings.
Application
Parameter Stamp/Composition Send & Print Description Print the document with the date/time, page number or a stamp added. Settings can be specified to print a document when it is sent. In addition, various settings can be specified when printing. Page reference p. 5-33 p. 5-49
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Sending a user box document File Type File Type
Select the file format for sending the data. The following six file formats are available.
Setting PDF Compact PDF TIFF JPEG XPS Compact XPS Description Select this setting to save the data in the PDF format. Select this setting to compress the data more than with the PDF format. This is used with full-color scan data. Select this setting to save data in the TIFF format. Select this setting to save the data in the JPEG format. Select this setting to save the data in the XPS format. Select this setting to compress the data more than the XPS format and save.
2
Note
The JPEG setting cannot be selected for a received fax saved in a user box. JPEG cannot be selected for Bind TX. A compression method can be selected when saving a TIFF file in color. For details, refer to the Users Guide [Network Scanner Operations].
Encryption settings If the PDF or Compact PDF File Type setting is selected, the encryption level and stamp combination method can be specified.
Parameter Encryption Level Password Description Select the encryption level. Enter the password necessary to open encrypted data. Type in a password of 32 characters or less. For confirmation, type in the password again. Enter the password necessary to change document permissions. Type in a password of 32 characters or less. For confirmation, type in the password again.
Document Permissions
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Sending a user box document Detail Settings of Encryption
If document permissions are specified from the Encryption screen, detailed permission settings can be specified.
Parameter Printing Allowed Enable copying of text, images and other content Change Allowed Description Select whether or not to allow printing of the data. If Encryption Level is set to High level, Low Resolution appears. Select whether or not to allow text and images to be extracted.
Select the permission level for document editing, such as signing, entering text and annotating the data.
Stamp Combine Method

Setting Image Text Description Select this setting to insert the text as an image. Select this setting to insert the text as text.
2
Note
The date/time, page number and header/footer can be combined as text. Stamps are combined as images.
In addition, the grouping of the data to be sent can be specified. Scan Setting
Setting Single Page Multi Page Description Select this setting to send a single file for each page of the document. Select this setting to send the entire document as a single file. This setting cannot be selected if the JPEG File Type setting is selected.
2
Note
Single Page cannot be selected for Bind TX.
Touch [File Type] in a screen for selecting a destination.
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Select the file format.
If PDF or Compact PDF was selected, touch [Encryption], if necessary. The contents of a document saved with encryption cannot be previewed.
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Specify the encryption settings.
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To specify the stamp combination method, touch [Stamp Composition]. Select the desired stamp combination method.
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Touch [OK]. Select the scan setting. Touch [OK].
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Sending a user box document E-Mail Settings (Communication Settings)
When data is sent, an e-mail message containing the document name can be sent to the specified e-mail address. Settings can be specified for the following.
Parameter Document Name Description The name of the file to be saved is displayed. The document name specified later appears as the document name, even if the document name was specified in the File Document screen. A maximum of 30 characters can be entered. The text specified from Utility mode is automatically displayed. Touch [Direct Input] to change the text. A maximum of 64 characters can be entered. The e-mail address specified from Utility mode is automatically displayed. The text specified from Utility mode is displayed. Touch [Direct Input] to change the text. A maximum of 256 characters can be entered.
Subject
From Body
2
Note
If Change the From Address (displayed by touching [System Settings] on the Administrator Settings screen, then [Restrict User Access], then [Restrict Access to Job Settings]) is set to Restrict, the From address cannot be entered directly.
1 2
Touch [Communication Settings] in a screen for selecting a destination. Touch [E-Mail Settings].
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Specify the e-mail transmission settings.
Touch [Close], and then touch [Close] in the next screen that appears.
URL Notification Setting (Communication Settings) Specify the e-mail address where notifications of completion of the job are to be sent.
!
Detail
The destinations that can be specified for URL Notification Setting include FTP servers, SMB servers or WebDAV servers. This feature does not function during e-mail transmissions, even if a setting is specified.
1 2
Touch [Communication Settings] in a screen for selecting a destination. Touch [URL Notification Setting].
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Specify the e-mail address where notifications will be sent. Select a registered e-mail address. Touch [Direct Input], and then specify the e-mail address for the destination of URL notifications.
4 5
E-Mail Encryption (Communication Settings) A setting can be specified for this parameter when S/MIME Communication Settings is set to ON. Select whether or not to encrypt e-mail messages that are sent.
!
Detail
For details on the S/MIME communication settings, refer to the Users Guide [Network Scanner Operations].
Touch [Communication Settings] in a screen for selecting a destination.
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Touch [E-Mail Encryption].
Digital Signature (Communication Settings) This parameter appears when S/MIME Communication Settings is set to ON. Select whether or not to add a digital signature to e-mail messages that are sent.
!
Detail
For details on the S/MIME communication settings, refer to the Users Guide [Network Scanner Operations]. This parameter may not be available or may be set to normally sign, depending on the specified S/MIME communication settings.
Touch [Communication Settings] in a screen for selecting a destination.
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To add a digital signature, touch [Digital Signature], and then select the digital signature.
Date/Time (Application) The scanning date and time can be added to all pages of a document. Settings can be specified for the following.
Parameter Date Format Time Format Pages Text Color Text Size Print Position Description Select the format for the date. Select the whether or not the time is added and select its format. Select the pages to be printed on (either all pages or only the front cover). Select the printing color (black, red, blue, green, yellow, cyan and magenta). Select the size (8pt, 10pt, 12pt or 14pt) in which text is printed. Select the position within the page where the image is printed. After a position is selected, it can be finely adjusted.
Touch [Application] in a screen for selecting a destination.
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Touch [Stamp/Composition].
Touch [Date/Time].
To add a date and time, touch [Yes], and then specify the date and time settings.
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Sending a user box document Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK].
Touching [Print Position] displays a screen for specifying the printing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 1/16 and 1-15/16 inches on the North American (inch) model (between 0.1 and 50.0 mm on the
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European (metric) model) in the left/right direction and the up/down direction.
5 6
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Touch [OK]. Touch [Close], and then touch [Close] in the next screen that appears. 5-36
Sending a user box document Page Number (Application) Page numbers can be added to all pages of the document. Settings can be specified for the following.
Parameter Starting Page Number Starting Chapter Number Page Number Type Text Color Text Size Print Position Description Specify the starting page number. Specify the starting chapter number. Select the format for the page number.
Select the printing color (black, red, blue, green, yellow, cyan and magenta). Select the size (8pt, 10pt, 12pt or 14pt) in which text is printed. Select the position within the page where the image is printed. After a position is selected, it can be finely adjusted.
1 2
Touch [Application] in a screen for selecting a destination. Touch [Stamp/Composition].
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Touch [Page Number].
To add page numbers, touch [Yes], and then specify the page number settings.
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Sending a user box document On the North American (inch) model:
5 6
Touch [OK]. Touch [Close], and then touch [Close] in the next screen that appears.
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Sending a user box document Stamp (Application)
Preset text, such as URGENT, can be added to all pages of a document. Settings can be specified for the following.
Parameter Stamp Type/Preset Stamps Pages Text Color Text Size Print Position Description Select a stamp, such as URGENT, CIRCULAR or DO NOT COPY. Select the pages to be printed on (either all pages or only the front cover). Select the printing color (black, red, blue, green, yellow, cyan and magenta). Select the size (minimum or standard) in which text is printed. Select the position within the page where the image is printed. After a position is selected, it can be finely adjusted.
2
Note
If File Type is set to PDF or Compact PDF, the stamps are added as images. They cannot be added as text.
1 2
Touch [Application] in a screen for selecting a destination. Touch [Stamp/Composition].
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Touch [Stamp].
To specify a stamp, touch [Yes], and then specify the stamp settings.
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Sending a user box document On the North American (inch) model:
5 6
Touch [OK]. Touch [Close], and then touch [Close] in the next screen that appears.
Header/Footer (Application) Headers or footers can be inserted on all pages. The contents of the header/ footer must be previously registered in Administrator mode.
!
Detail
For details on registering headers/footers, refer to the Users Guide [Network Scanner Operations]. Headers/footers use registered information that is recalled; however, the information can be checked or changed when printing. Settings can be specified for the following.
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Parameter Header Settings
Description Select whether or not to print a header. If a header is to be printed, specify whether to print text, the date/time or other information (distribution number, job number or serial number). Select whether or not to print a footer. If a footer is to be printed, specify whether to print text, the date/time or other information (distribution number, job number or serial number). Select the pages where the header/footer is to be printed (either all pages or 1st page only). Select the printing color (black, red, blue, green, yellow, cyan and magenta). Select the size (8pt, 10pt, 12pt or 14pt) in which text is printed.
Footer Settings
Pages Text Color Text Size
In the Application screen, touch [Stamp/Composition].
Touch [Header/Footer].
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To print a header/footer, touch [Yes], and then select the type of header/footer to be recalled.
To check or temporarily change the selected settings, touch [Check/ Change Temporarily]. The Check/Change Temporarily screen appears.
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Under Header Settings or Footer Settings, touch [Print], and then specify the header/footer settings.
Text
Date/Time
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Sending a user box document Others
Specify the settings for the pages to be printed on, the text color and the text size. Text Color
Text Size
To cancel the temporarily changed settings, touch [Reset].
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7 8
Touch [OK], and then touch [OK] in the next screen that appears. Touch [Close].
Send & Print (Application) Settings can be specified to print a document when it is scanned. In addition, various settings can be specified when printing. Settings can be specified for the following.
Parameter Copies Simplex/Duplex Staple Description Use the keypad to type in the number of copies to be printed. A number between 1 and 999 can be specified. Select whether a single-sided or double-sided copy is to be printed. Select whether or not the prints will be stapled. If they will be stapled, select the number of staples and the position.
1 2
Touch [Application] in a screen for selecting a destination. Touch [Send & Print].
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To print a document while sending it, touch [Yes], and then specify the desired settings.
To select the staple position, touch [Corner] or [2 Position], and then touch [Position Setting].
Touch the button for the desired position, and then touch [OK].
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6 7
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5.4
Bind TX
Available combined sending parameters Multiple documents can be sent together. Up to 10 documents can be selected to be sent together. In the screen for selecting a destination, touch [File Type], [Communication Settings] or [Application] to specify detailed settings for sending. Settings can be specified for the following. File Type
Communication Settings
Parameter E-Mail Settings URL Notification Setting Description Specify the document name, subject, From address and message body for sending e-mail messages. Specify the e-mail address where notifications of completion of the job are to be sent. Page reference p. 5-29 p. 5-30
Application
Parameter Stamp/Composition Description Print the document with the date/time, page number or a stamp added. Page reference p. 5-33, p. 5-37, p. 5-41
To perform a combined transmission
From the Use Document screen, select the document to be sent.
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Under Action, touch [Bind TX].
Specify the combination order. Select the two documents whose order is to be switched. The documents are combined and transmitted in the order specified here.
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Touch [OK].
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!
Detail
For details on specifying the destination and transmission settings, refer to the descriptions starting with page 5-24.
2
Note
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5.5
Checking settings before sending

Touch [Check Job] in the sub display area to display the list of destinations. In this area, the selected settings can be checked. To change a destination, select it in this area. Settings can be checked and changed with the following.
Item Destination Settings Check E-Mail Settings Description The list of destinations can be viewed or changed, and destinations can be added. An address that was directly typed in can also be registered. The e-mail settings can be checked.
Touch [Check Job] in the sub display area. The Broadcast Destinations list appears.
Select the desired destination from the list of registered destinations.
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Touch [Check Job Settings]. The Check Job Detailed Settings screen appears.
Touch the button for the setting to be changed, and then check or change the setting. If a setting is changed, the changed destination moves to the end of the list.
After checking the settings, touch [Close].
Deleting unnecessary destinations The selected destination can be deleted.
Touch [Check Job] in the sub display area. The Broadcast Destinations list appears.
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Select the destination to be deleted from the list of registered destinations.
Touch [Delete]. The destination is deleted.
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6
6.1

Overview of system user boxes
The operations available after touching [Use Document] can be performed with the system user boxes as shown below.
Type Secure Print User Box Description This user box contains documents that were saved from the printer driver with an ID and password specified. The ID and password must be entered in order to check the document contents. This user box contains documents saved from Fax/Scan mode or Copy mode. Previously specified text can be added to the documents when they are printed or transmitted. This user box contains encrypted PDF documents saved from PageScope Web Connection or PageScope Direct Print. This user box appears when user authentication settings have been specified. A document can be printed after the user has entered the user name and password from a computer on the network. This user box appears when the optional local interface kit is installed. A document saved on external memory connected to the USB interface can be printed. Print documents o Send documents
Annotation User Box
Encrypted PDF User Box ID & Print User Box
External Memory
!
Detail
Documents saved in system user boxes can be deleted or the document names can be changed. For details, refer to chapter 3, Organizing user box documents on page 3-2.
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6.2
Secure Print User Box

Available printing parameters Settings can be specified for the following when a document is printed.
Available parameters Copies Print Finishing Sheet/Cover/Chapter Insert Stamp/Composition Description Specify the number of copies to be printed. Select whether a single-sided or double-sided copy is to be printed. Specify settings for collating, grouping, stapling, hole punching or folding/binding. Print the document with other paper added as cover sheets, insertions or chapter title pages. Print the document with the date/time, page number or a stamp added. Page reference p. 4-8 p. 4-8 p. 4-9 p. 4-19 p. 4-33
!
Detail
The Fold/Bind settings are available only if optional Finisher FS-608 is installed. The Z-Fold setting is available only if the Z-folding unit is installed on the optional finisher FS-608/FS-517/FS-518. The Punch settings are available only if the punch kit is installed on the optional finisher. The printouts are Z-folded only when the loaded size of the saved document supports Z-Fold (8-1/2 14 w,11 17 w, A3 w, B4 w or 8K w).
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Printing/sending a system user box document To print a document (Mode 1)
Follow the procedure described below when Prohibited Functions When Authentication Failed (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to Mode 1.
Touch [System User Box].
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Touch [Secure Print User Box], and then touch [OK].
Type in the ID for the confidential document, and then touch [OK].
Type in the password for the confidential document, and then touch [OK]. A list of the documents that can be printed is displayed.
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Select the document to be printed.
9
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!
Detail
To print a document (Mode 2) Follow the procedure described below when Prohibited Functions When Authentication Error (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to Mode 2.
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Touch [Secure Print User Box], and then touch [OK].
Type in the ID for the secured document, and then touch [OK].
A list of the documents that can be printed is displayed.
Select the document to be printed and then touch [Enter Password].
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6 7
Type in the password for the secured document, and then touch [OK]. Under Action, touch [Print].
!
Detail
For details on changing the settings,refer to the descriptions starting with page 4-5.
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6.3
Annotation User Box

Available printing parameters Settings can be specified for the following when a document is printed.
Available parameters Copies Print Finishing Page Margin Sheet/Cover/Chapter Insert Stamp/Composition Description Specify the number of copies to be printed. Select whether a single-sided or double-sided copy is to be printed. Specify settings for collating, grouping, stapling, hole punching or folding/binding. Print the document with a binding margin added. Print the document with other paper added as cover sheets, insertions or chapter title pages. Print the document with the date/time, page number or a stamp added. Page reference p. 4-8 p. 4-8 p. 4-9 p. 4-16 p. 4-19 p. 4-33
!
Detail
The Fold/Bind settings are available only if optional finisher FS-608 is installed. The Z-Fold setting is available only if the Z-folding unit is installed on the optional finisher FS-608/FS-517/FS-518. The Punch settings are available only if the punch kit is installed on the optional finisher. The printouts are Z-folded only when the loaded size of the saved document supports Z-Fold (8-1/2 14 w,11 17 w, A3 w, B4 w or 8K w).
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Printing/sending a system user box document To print a document
Touch [Annotation User Box], and then touch [OK].
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Select the desired box, and then touch [OK].
A list of documents appears.
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!
Detail
Available transmission parameters Document data saved in user boxes can be sent using four different methods.
Method E-mail PC (SMB) FTP WebDAV Description Document data can be sent as an e-mail attachment. Document data is sent to a shared folder on the specified computer. Document data is uploaded to the specified FTP server. Document data is sent to the specified server on the network.
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2
Note
Documents saved from Copy mode cannot be sent.

Specify the destination using any of the following four methods depending on the desired transmission purpose and use. Destinations can be specified using any combination of these methods.
Method Address book destination Group destinations Description Select different destinations from those registered in the address book. Multiple destinations can be registered together with this method. This is convenient when documents are always sent to the same destinations. With this method, destinations for e-mail transmissions, FTP transmissions, SMB transmissions and WebDAV transmissions are entered directly from the control panel. This is used when sending data to a destination that is not already registered. Select this method when an LDAP server is used. Addresses registered on the LDAP server can be searched for the address that corresponds to the specified conditions. Page reference p. 5-8 p. 5-9
Direct input
p. 5-13
Address search
p. 5-21
!
Detail
Up to 500 destinations can be specified from the address book and with an Address search. Up to five destinations can be entered directly each with e-mail transmissions, SMB transmissions, FTP transmissions and WebDAV transmissions.
In the screen for selecting a destination, touch [File Type], [Communication Settings] or [Application] to specify detailed settings for sending. Settings can be specified for the following. File Type
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Printing/sending a system user box document Communication Settings

Parameter E-Mail Settings Description Specify the document name, subject, From address and message body for sending e-mail messages. Specify the e-mail address where notifications of completion of the job are to be sent.
Page reference p. 5-29
URL Notification Setting
p. 5-30
Application
Parameter Stamp/Composition Send & Print Description Print the document with the date/time, page number or a stamp added. Settings can be specified to print a document when it is sent. In addition, various settings can be specified when printing. The format of previously added text or distribution numbers can be changed. Page reference p. 5-33 p. 5-49
Stamp Element
p. 6-17
To send a document
In the Annotation User Box screen, select the document to be sent.
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Under Action, touch [Send].
!
Detail
For details on changing the settings,refer to the descriptions starting with page 4-5.
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2
Note
Changing the text The format for text or distribution numbers is first specified for documents saved in the Annotation User Box. This information can be changed when the document is sent. Settings can be specified for the following.
Parameter Secondary Field Date/Time Density Number Type Print Position Description Text can be added to the number that is printed. A maximum of 20 characters can be entered. Select the format for the date and time that is printed. Select the density for the annotation numbers that are printed. Select the output format (number of digits) for the annotation numbers that are printed. Select the printing position.
Touch [Application] in a screen for selecting a destination.
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Touch [Stamp Element].
The Change Text screen appears.
Touch the button for the setting to be changed, and then change the setting. Touch [Secondary Field], type in the text to be added, and then touch [OK].
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Printing/sending a system user box document Touch [Date/Time], select the format for the date and time to be printed, and then touch [OK].
Touch [Density], touch the button for the desired text density, and then touch [OK].
Touch [Number Type], select the format for the numbering, and then touch [OK].
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Touch [Print Position], select the printing position, and then touch [OK].
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6.4
Encrypted PDF User Box

In order to print a document saved in the Encrypted PDF User Box, the password specified when the document was saved must be entered.
!
Detail
Documents are saved in the Encrypted PDF User Box by using PageScope Web Connection or PageScope Direct Print. For details on saving documents, refer to the manual for the corresponding software.
2
Note
When printing an encrypted PDF file saved on external memory, select the data in the External Memory screen, and then print it. When printed, the encrypted PDF file on the external memory is saved in the Encrypted PDF User Box on this machine. Access the Encrypted PDF User Box on this machine, and then print the document.
Printing
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Touch [Encrypted PDF User Box], and then touch [OK].
A list of documents appears.
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Type in the password, and then touch [OK].
Deleting
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Touch [Encrypted PDF User Box], and then touch [OK].
Select the document to be deleted.
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Under Action, touch [Delete].
Check the message, touch [Yes] to delete the document, and then touch [OK].
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6.5
ID & Print User Box

This user box appears if user authentication is applied. If an appropriate user is logged on this machine, documents can be printed. Document data, which is printed from a computer on the network by entering the user name and password, is temporarily saved in the ID & Print User Box. When documents are saved in ID & Print User Box, the following keys appear on the login screen. Enter the user name and password, and then touch the desired key.
Item [Begin Printing] [Print & Login] [Login] Description A document that is saved in ID & Print User Box can be printed without logging in. A document that is saved in ID & Print User Box can be printed when a user is logged in. Login only. After logging on, a document that is saved in ID & Print User Box can be printed or deleted.
2
Note
For details on saving document data sent for print jobs from a computer to ID & Print User Box, refer to the Users Guide [Print Operations].
!
Detail
Even if user authentication is not applied or for print jobs saved by a public user, print jobs can also be saved in ID & Print User Box. For details, refer to ID & Print Settings on page 7-29. When printing is completed, the data in ID & Print User Box is deleted.
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Printing/sending a system user box document Printing
Touch [ID & Print User Box], and then touch [OK].
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5 1
Deleting Touch [Use Document].
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Touch [ID & Print User Box], and then touch [OK].
Select the document to be deleted.
5 6
Under Action, touch [Delete]. Check the message, touch [Yes] to delete the document, and then touch [OK].
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6.6
External Memory
If the optional local interface kit is installed, a document saved on external memory can be printed from this machine. Available printing parameters Settings can be specified for the following when a document is printed.
Available parameters Copies Color Print Binding Position Finishing Paper Description Use the keypad to type in the number of copies to be printed. A number between 1 and 9999 can be specified. Select whether printing is in full color or in black and white. Select whether a single-sided or double-sided copy is to be printed. Select the binding margin position for double-sided printing. Select a binding margin at the top, left or right side. For details on the settings that can be specified, refer toSpecifying Finishing settings on page 4-9. Select the paper drawer containing the paper to be printed on.
File types that can be printed Only files with the format (extension) for PDF, JPEG, TIFF or XPS can be printed. Files with the JPEG and XPS format cannot be printed double-sided and cannot have holes punched or be stapled. PDF files up to version 1.6 can be printed with this machine.
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Printing/sending a system user box document Document Details
Select a file, and then touch [Document Details] to view information for the selected document, such as its modification date and the document name.
To print a document
1 2
Press the [User Box] key in the control panel. The User Box Operations screen appears. Touch [Use Document].
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Touch [System User Box], and then touch [External Memory].
Touch [OK]. Of the saved files, only the names of files with a format that can be printed are displayed. A maximum of 255 printable files can be displayed in the folder with the specified path. If there are more than 255 files in a single folder, it may take some time to display the file list. The configuration of the folders and files on the connected external memory is displayed.
Select the document to be printed. The document to be printed can also be specified by typing in the path to the folder containing it. Touch [File Path], and then type in the path. To open the folder containing the currently selected item, touch [Up]. To view the contents of the folder, touch [Open].
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A maximum of 250 characters can be entered for the file path and file name. If the number of characters exceeds this limit, the file list cannot be displayed.
6 7
Touch [Print]. Specify the print settings.
To print an encrypted PDF file When printing an encrypted PDF file saved on external memory, select the data in the External Memory screen, and then print it. When printed, the encrypted PDF file on the external memory is saved in the Encrypted PDF User Box on this machine. Access the Encrypted PDF User Box on this machine, and then print the document.
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7
7.1

Settings that can be specified from Utility mode
Various basic settings and advanced parameters for using this machine can be set from the Utility mode. This chapter describes the procedures for setting the Utility mode parameters for the User Box functions. Utility mode parameters The following Utility mode parameters are described in this manual.
Parameter One-Touch/User Box Registration Administrator Settings Description Create new user boxes. Specify various settings, for example, for deleting documents from user boxes. Specify limitations on the number of user boxes that can be registered for each user. Specify settings for the ID & Print User Box. Specify the password for the user box administrator. Perform operations such as formatting the hard disk and deleting data. Page reference Registering user boxes on page 7-6 User Box Settings on page 7-20 Maximum Number of User Boxes on page 7-18 ID & Print Settings on page 7-29 User Box Administrator Setting on page 7-31 HDD Setting on page 7-34
PageScope Web Connection PageScope Web Connection is a device management utility supported by the HTTP server integrated into the device. Using a Web browser on a computer connected to the network, machine settings can be specified from PageScope Web Connection. Specifying settings with the utility is convenient since text can easily be typed in from your computer instead of with the machines control panel. Since some settings can only be specified with PageScope Web Connection, refer to the PageScope Web Connection Users Guide for details.
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7.2
User box permissions

Types of users Users of various levels can use this machine. Other than machine administrators, user box administrators can use User Box functions. The following types of users can access the various user boxes.
Type Public user Registered user User box administrator Administrator Description This user has access when user authentication settings have not been applied. These user are registered by the administrator when user authentication settings have been applied. This user can log on as a box administrator when user authentication settings have been applied. This user can access all user boxes, regardless of whether a password has been specified. This user can manage the machine. This user can create, change or delete any user box, regardless of whether a password has been specified.
!
Detail
To log on as the user box administrator, type boxadmin as the user name for user authentication and type the password specified in User Box Administrator Setting on page 7-31.
Public user boxes and personal/group user boxes The operations indicated below can be performed with public user boxes, which can be accessed by all users, and with personal/group user boxes, which can only be accessed by specific users.
Operation Create boxes View/download/ delete documents Public Personal/ group o*1 o*2 Change box settings Public Personal/ group o*1 o*2 o*2 Delete boxes
User box type
Public
Personal/ group o o*2
Public
Personal/ group o o*2 o*2
Public user Registered user User box administrator Administrator
o o o*2 o*2
o o o*2
o o o*2 o*2
o o o*2 o*2
*1 The operations can be performed only on user boxes created by the registered user. *2 User box administrators and administrators can perform operations without entering the password, even if a password has been set for the user box. C550 7-3
7.3
Displaying settings screens

Displaying the Administrator Settings screen
Press the [Utility/Counter] key.
Touch [3 Administrator Settings]. An item can also be selected by pressing the key in the keypad for the number beside the desired button. For [3 Administrator Settings], press the [3] key in the keypad.
Type in the password, and then touch [OK]. For details on typing in text, refer to Entering text on page 8-3.
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To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
The Administrator Settings screen appears.
!
Detail
If Prohibited Functions When Authentication Error is set to Mode 2 an incorrect administrator password is entered the specified number of times, it is no longer possible to enter Administrator mode. For details on the Prohibited Functions When Authentication Error parameter, refer to the Users Guide [Copy Operations].
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7.4
Registering user boxes

New user boxes can be registered. The following types of user boxes can be registered.
Type Public user boxes Personal user boxes Group user boxes Annotation user boxes Description This shared user box can be accessed by everyone. This user box for an individual can only be accessed by users that have logged on if user authentication settings have been applied. This user box can only be accessed by users who belong to the account and have logged on when account track settings have been specified. This user box is used when an image of the date/time or an annotation number is added to saved document data that is to be printed or transmitted. The type of text to be added can be specified when the document is being used. Annotation user boxes are registered in Administrator mode.
!
Detail
If user authentication is canceled after personal user boxes are created, the personal user boxes become public user boxes. Bulletin board user boxes and relay user boxes can be created when optional fax kit FK-502 is installed. For details, refer to the Users Guide [Fax Operations]. If user authentication settings have been applied, be sure to type in the ID and password, and touch [Login] or press [Access] key. If authentication settings have not been applied, personal user boxes cannot be created. If optional fax kit FK-502 has been installed, confidential reception settings can be specified as advanced User Box functions.
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Specifying Utility mode parameters Registering user boxes Settings can be specified for the following when registering. New screen 1/2
Parameter User Box No. Description
The next available user box number is displayed. To specify a user box number, touch [User Box No.], and then use the keypad to type in the user box number (between 1 and 999999999). Touch [User Box Name], and then use the control panel keypad and the keyboard that appears in the touch panel to type in the user box name (20 characters or less). The same user box name can be specified for a multiple number of user boxes if the boxes have been given different user box numbers. Specify a password to limit access to the user box. Touch [Password], and then use the control panel keypad and the keyboard that appears in the touch panel to type in the password (8 characters or less). Select the index characters. Depending on the user authentication and account track settings that have been specified, select Public, Personal or Group. If Personal was selected, specify the owner name. To change the owner, touch [Change Owner], and then select a different owner. If Group was selected, specify the owner account. In the Change Owner screen, select a different owner account.
User Box Name
Password
Index Type
New screen 2/2

Parameter Auto Document Delete Time Confidential RX Description Select the time until the document is deleted after it is saved in the user box. This parameter appears when optional fax kit FK-502 is installed. Select whether or not the confidential reception function is added to the user box. If the confidential reception function is added, type in the confidential reception password.
2
Reminder
If Password Rules is set to Enable, only a password with 8 digits can be specified. If a user box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters before setting Password Rules to Enable. For details on the password rules, refer to the Users Guide [Copy Operations].
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Press the [Utility/Counter] key.
Touch [1 One-Touch/User Box Registration].
Touch [2 Create User Box]. The Create User Box screen appears.
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Touch [1 Public/Personal User Box].
Touch [New].
New screen 1/2 appears.
Specify the desired settings.
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7 8
Touch [Forward]. New screen 2/2 appears. Specify the desired settings. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
Touch [OK]. The user box is registered.
!
Detail
In the screen showing the list of user boxes, registered user boxes can be edited or deleted. To change the settings, select the user box, and then touch [Edit]. To delete a user box, select the user box, and then touch [Delete].
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Specifying Utility mode parameters Registering annotation user boxes Settings can be specified for the following when registering. New screen 1/3
Parameter User Box No. Description
The next available user box number is displayed. To specify a user box number, touch [User Box No.], and then use the keypad to type in the user box number (between 1 and 999999999). Touch [User Box Name], and then use the control panel keypad and the keyboard that appears in the touch panel to type in the user box name (20 characters or less). The same user box name can be specified for a multiple number of user boxes if the boxes have been given different user box numbers. Specify a password to limit access to the user box. Touch [Password], use the control panel keypad and the keyboard that appears in the touch panel to type in the password (8 characters or less).
User Box Name
Password
New screen 2/3

Parameter Count Up Secondary Field Date/Time Density Number Type Print Position Primary Field Description Select whether the count for the annotation number is formatted by jobs or by pages. Text can be added to the number that is printed. A maximum of 20 characters can be entered. Select the format for the date and time that is printed. Select the density for the annotation numbers that are printed. Select the output format (number of digits) for the annotation numbers that are printed. Select the printing position. Text can be added. A maximum of 40 characters can be entered.
New screen 3/3

Parameter Auto Document Delete Time Description Select the time until the document is deleted after it is saved in the user box.
2
Reminder
If Password Rules is set to Enable, only a password with 8 digits can be specified. If a user box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters
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before setting Password Rules to Enable. For details on the password rules, refer to the Users Guide [Copy Operations].
Touch [3 One-Touch/User Box Registration] in the Administrator Settings screen. For details on displaying the Administrator Settings screen, refer to Displaying the Administrator Settings screen on page 7-4.
Touch [2 Create User Box] in the One-Touch/User Box Registration screen.
Touch [4 Annotation User Box].
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Touch [New].
New screen 1/3 appears.
Touch [Forward]. New screen 2/3 appears.
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Specify the desired settings. The text can be specified in the corresponding screen.
Secondary Field
Date/Time
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Specifying Utility mode parameters Density
Number Type
Print Position
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Specifying Utility mode parameters Primary Field
8 9
Touch [Forward]. New screen 3/3 appears. Specify the desired settings. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
10
Touch [OK]. The user box is registered.
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!
Detail
In the screen showing the list of user boxes, registered user boxes can be edited or deleted. To change the settings, select the user box, and then touch [Edit]. To delete a user box, select the user box, and then touch [Delete].
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7.5
Maximum Number of User Boxes

Specify limitations on the number of user boxes that can be registered for each user.
Touch [3 One-Touch/User Box Registration] in the Administrator Settings screen. For details on displaying the Administrator Settings screen, refer to Displaying the Administrator Settings screen on page 7-4.
Touch [4 Maximum Number of User Boxes] in the One-Touch/User Box Registration screen. The Maximum Number of User Boxes screen appears.
Select a user type, and then select a user name. The maximum number of user boxes can be specified for the selected user.
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Specify the user box limitation settings. A maximum between 0 and 1,000 user boxes can be specified. If the maximum number of user boxes is set to 0, new user boxes cannot be registered. To specify no limit, touch [OFF] under Max. No. of Use Boxes.
To specify a limit, touch [ON] under Max. No. of Use Boxes, use the keypad to type in the maximum number of user boxes, and then touch [Apply].
Touch [OK]. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
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7.6
User Box Settings

Displaying the User Box Settings screen
Touch [1 System Settings] in the Administrator Settings screen. For details on displaying the Administrator Settings screen, refer to Displaying the Administrator Settings screen on page 7-4.
Touch [0 User Box Settings] in the System Settings screen.
The User Box Settings screen appears.
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Specifying Utility mode parameters Delete Unused User Box Boxes containing no saved documents can be deleted as unused boxes.
Touch [1 Delete Unused User Box] in the User Box Settings screen. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
To delete the user boxes, touch [Yes].
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Specifying Utility mode parameters Delete Secure Print Documents All documents saved in the Secure Print User Box can be deleted.
Touch [2 Delete Secure Print Documents] in the User Box Settings screen. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
To delete the documents, touch [Yes].
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Specifying Utility mode parameters Auto Delete Secure Document
Select the time until confidential documents are deleted after they are saved.
Touch [3 Auto Delete Secure Document] in the User Box Settings screen. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
To specify the time setting, touch [Yes], and then select the time period. The time until documents are deleted can be set to 12 hours, 1 day, 2 days, 3 days, 7 days or 30 days. To not delete the documents, touch [No].
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Specifying Utility mode parameters Encrypted PDF Delete Time Select the time until encrypted PDF files are deleted after they are saved.
Touch [4 Encrypted PDF Delete Time] in the User Box Settings screen. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
To specify the time setting, touch [Yes], and then select the time period. The time until documents are deleted can be set to 12 hours, 1 day, 2 days, 3 days, 7 days or 30 days. To not delete the documents, touch [No].
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Specifying Utility mode parameters ID & Print Delete Time Specify the length of time until documents are deleted from the ID & Print User Box after they are saved.
!
Detail
[ID & Print Delete Time] appears if user authentication settings have been specified.
Touch [5 ID & Print Delete Time] in the User Box Settings screen.
To automatically delete the documents, touch [Yes], and then select the time period.
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!
Detail
The time until documents are deleted can be set to 12 hours, 1 day, 2 days, 3 days, 7 days or 30 days.
2
Note
To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
Document Hold Setting Select whether or not documents are automatically deleted when they are transmitted or printed.
Touch [6 Document Hold Setting] in the User Box Settings screen. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
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To not delete the document when it is printed or transmitted, touch [ON]. To delete the document when it is printed or transmitted, touch [OFF].
External Memory Function Settings Select whether or not external memory connected to the machine can be used.
!
Detail
The default setting for saving a document to external memory is OFF (cannot be saved). In addition, the user setting is OFF (cannot be saved), even if user authentication settings have been specified. To save documents to external memory, change the settings in Administrator mode so that documents can be saved.
Settings can be specified for the following.
Parameter Save Document Print Document Description Select whether or not a scanned document can be saved on external memory when [Save Document] is touched in User Box mode. Select whether or not a document saved on external memory can be printed or sent when [Use Document] is touched in User Box mode.
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In the User Box Settings screen, touch [7 External Memory Function Settings].
To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
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7.7
ID & Print Settings

Settings concerning the ID & Print User Box can be specified. Settings can be specified for the following.
Parameter ID & Print Description ON: All the general print jobs and ID & Print jobs from the registered user are saved in the ID & Print User Box. OFF: The ID & Print jobs from the registered user are saved in the ID & Print User Box. General print jobs are output without being saved in the ID & Print User Box. Print Immediately: Public user jobs or jobs without user authentication information are printed without being saved in the ID & Print User Box. Save: Public user jobs or jobs without user authentication information are saved in the ID & Print User Box.
Public User
2
Note
Public user jobs are printed or stored when printing by a public user is permitted. Jobs without authentication are printed or stored when Print without Authentication is permitted.
Touch [4 User Authentication/Account Track] in the Administrator Settings screen. For details on displaying the Administrator Settings screen, refer to Displaying the Administrator Settings screen on page 7-4.
2 3
Touch [2 User Authentication Settings]. Touch [1 Administrative Settings].
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Touch [ID & Print Settings].
Specify the desired settings, and then touch [OK].
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7.8
User Box Administrator Setting

Select whether or not use by the box administrator is permitted. (The default setting is Allow.) When logging on as the box administrator, type boxadmin as the user name in the user authentication screen, and then type in the password specified in step 5. 0 If both user authentication and account track settings are not applied, a user box administrator cannot be specified.
Touch [Security Settings] in the Administrator Settings screen. For details on operations that can be performed by box administrators, refer to User box permissions on page 7-3. For details on displaying the Administrator Settings screen, refer to Displaying the Administrator Settings screen on page 7-4.
Touch [2 User Box Administrator Setting] in the Security Setting screen.
The User Box Administrator Setting screen appears.
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Select whether a user box administrator will be specified. To prohibit it, touch [Restrict], and then touch [OK].
To allow it, touch [Allow], and then continue with step 4.
Type in the password for the user box administrator (up to 8 characters), and then touch [OK]. For details on typing in text, refer to Entering text on page 8-3.
A screen for retyping the password appears.
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Type in the password again, and then touch [OK]. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
The password for the user box administrator is specified and use by the user box administrator is permitted.
2
Reminder
If Password Rules is set to Enable, only a password with 8 digits can be specified. If a user box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters before setting Password Rules to Enable. For details on the password rules, refer to the Users Guide [Copy Operations].
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7.9
HDD Setting
Various hard disk operations are available, such as those for erasing data from the hard disk and for checking the amount of free space on the hard disk. Settings can be specified for the following.
Parameter Check HDD Capacity Overwrite Temporary Data Description The amount of hard disk space that is used and that remains can be checked. Select whether mode 1 or mode 2 is used as the method for overwriting data on the hard disk. When the security kit is installed, select whether encryption or overwriting is given priority. All data can be overwritten. Specify the hard disk locking password Specify the setting for encrypting the data on the hard disk. A setting is required only when the optional security kit is installed. Format the hard disk.
Overwrite All Data HDD Lock Password HDD Encryption Setting Format HDD
!
Detail
The following data is erased when the hard disk is formatted. Program destinations Address book destinations Authentication method settings User authentication settings Account track settings User boxes User box settings Documents in user boxes Secure print user box settings Bulletin board user box settings
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Specifying Utility mode parameters Check HDD Capacity The amount of space on the hard disk can be checked.
Touch [Security Settings] in the Administrator Settings screen. For details on displaying the Administrator Settings screen, refer to Displaying the Administrator Settings screen on page 7-4.
2 3
Touch [6 HDD Setting] in the Security Setting screen. Touch [1 Check HDD Capacity] in the HDD Setting screen. The Check HDD Capacity screen appears.
Touch [Close]. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. The HDD Setting screen appears again.
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Specifying Utility mode parameters Overwrite Temporary Data
The setting for overwriting data on the hard disk can be specified. (The default setting is Mode 1.) This machine destroys data by overwriting all data in the entire area where an image was stored when that image data on the hard disk is considered unnecessary. In addition, destroying the structure of data other than image data prevents the disclosure of the data in case the hard disk is stolen.
Setting Mode 1 Mode 2 Description Overwritten with 0x00 Overwritten with 0x00 Overwritten with 0xff Overwritten with the letter A (0x61) Verified
2
Reminder
When the setting for giving priority to encryption or overwriting is changed, the hard disk must be formatted.
2 3
Touch [6 HDD Setting] in the Security Setting screen. Touch [2 Overwrite Temporary Data] in the HDD Setting screen. Select Encryption Priority when performing high-level security encryption processing. However, data overwriting with encryption of the hard disk differs depending on whether Mode 1 or Mode 2 is selected. Normally, Encryption Priority is selected. If Overwrite Priority is selected, data overwriting with encryption of the hard disk is performed depending on whether Mode 1 or Mode 2 is selected. Select this setting when the format of the data written to the hard disk is considered important.
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Specifying Utility mode parameters When the security kit is not installed:
When the security kit is installed:
The Overwrite Temporary Data screen appears.
To overwrite the data, touch [Yes], and then select the overwriting method. If the security kit is installed, touch [Encryption Priority] or [Overwrite Priority].
Touch [OK]. If Encryption Priority and Overwrite Priority was changed, continue with step 6. The mode for overwriting temporary data is specified.
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If a message appears, asking whether to reformat the hard disk, touch [Yes]. To cancel changes to the settings, touch [No].
Follow the instructions in the screen to restart the machine.
If an error message appears, indicating that the encryption key does not match, the Administrator Settings screen appears. In this screen, touch [Format HDD]. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
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2
Reminder
When the machine is turned off, then on again with the main power switch, wait at least 10 seconds to turn on the machine after turning it off; otherwise, the machine may not function correctly. In order to enable the setting specified in the Overwrite Temporary Data screen, Overwrite Temporary Data must be set to Yes.
Overwrite All Data The machine can be set to overwrite all data on the hard disk. The methods for overwriting data are described below.
Setting Mode 1 Mode 2 Mode 3 Mode 4 Mode 5 Mode 6 Description Overwritten with 0x00 Overwritten with random 1-byte numbers Overwritten with random 1byte numbers Overwritten with 0x00 Overwritten with 0x00 Overwritten with 0xff Overwritten with random 1-byte numbers Verified Overwritten with random 1-byte numbers Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Overwritten with random number Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Overwritten with 0xaa Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Overwritten with 0xaa Verified
Mode 7
Mode 8
2
Reminder
Perform this operation before disposing of the machine. Before performing this operation, be sure to consult with your service representative.
2
Note
The operation for Mode 1 takes approximately 40 minutes.
1
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Touch [Security Settings] in the Administrator Settings screen. 7-39
For details on displaying the Administrator Settings screen, refer to Displaying the Administrator Settings screen on page 7-4.
2 3 4
Touch [6 HDD Setting] in the Security Setting screen. Touch [3 Overwrite All Data] in the HDD Setting screen. The Overwrite All Data screen appears. Select the desired method for overwriting data on the hard disk, and then touch [Overwrite].
A confirmation message appears, asking whether or not to overwrite the data.
To overwrite the data, touch [Yes], and then touch [OK]. To return to the Overwrite All Data screen without overwriting the data, touch [No].
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Follow the instructions in the screen to restart the machine. To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the selected screen without applying the changes to the settings. To finish specifying settings in the Utility mode, press the [Utility/ Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears.
All data on the hard disk is overwritten.
2
Reminder
While the data is being overwritten, do not use the main power switch to turn the machine off and on. When the machine is turned off, then on again with the main power switch, wait at least 10 seconds to turn on the machine after turning it off; otherwise, the machine may not function correctly.
HDD Lock Password The password for locking the hard disk can be specified. The hard disk locking password is extremely important in order to protect the data on the hard disk. Keep the password in a safe place so that it will not be lost.
2
Reminder
Be sure to keep the password in a safe place so that it will not be lost. If the password is lost, significant restoration operations will be required for recovery.
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2 3
Touch [6 HDD Setting] in the Security Setting screen. Touch [4 HDD Lock Password] in the HDD Setting screen. The HDD Lock Password screen appears. From this screen, the password can be changed or the hard disk locking password can be canceled.
Type in the password (20 characters long), and then touch [OK]. Do not specify a password that is the same character repeated 20 times. For details on typing in text, refer to Entering text on page 8-3.
A screen for retyping the password appears.
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Type the password specified in step 4, and then touch [OK].
The message Turn the main switch OFF and ON. appears.
The hard disk locking password is set.
2
Reminder
Be sure to keep the specified password in a safe place so that it will not be lost.
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Specifying Utility mode parameters HDD Encryption Setting
If the security kit is installed, the machine can be set to encrypt the hard disk.
!
Detail
[HDD Encryption Setting] appears when security kit SC-503 is installed. If the encryption key is specified or changed, data saved on the hard disk may no longer be available.
2 3 4
Touch [6 HDD Setting] in the Security Setting screen. Touch [HDD Encryption Setting] in the HDD Setting screen. A message appears, requesting confirmation to specify the setting. To encrypt the data, touch [Yes], and then touch [OK].
The HDD Encryption Setting screen appears.
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Using the control panel keypad or the keyboard that appears in the touch panel, type in the new encryption key. To delete the entered encryption key, press the [C] (clear) key.
The HDD Encryption Setting screen appears again.
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2
Note
The encryption key must be registered by the machines administrator. The encryption key must contain 20 characters. Do not specify an encryption key that contains the same character repeated 20 times. Be sure to keep the specified encryption key in a safe place so that it will not be lost.
2
Reminder
When the machine is turned off, then on again with the main power switch, wait at least 10 seconds to turn on the machine after turning it off; otherwise, the machine may not function correctly.
Format HDD The hard disk can be formatted.
2
Note
When the hard disk is formatted, the data saved on the hard disk is erased.
2 3
Touch [6 HDD Setting] in the Security Setting screen. Touch [Format HDD] in the HDD Setting screen. A confirmation message appears, asking whether or not to format the hard disk.
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To format the hard disk, touch [Yes], and then touch [OK].
To return to the HDD Settings screen without formatting the hard disk, touch [No]. The hard disk is formatted.
2
Reminder
When the machine is turned off, then on again with the main power switch, wait at least 10 seconds to turn on the machine after turning it off; otherwise, the machine may not function correctly.
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Appendix
Appendix
8
8.1
Appendix
Error message list
If any of the following error messages appear, perform the operations described below.
Message Cannot connect to the network. Cause and remedy A connection to the network could not be established. Check if the network cable is correctly connected. In addition, check that the Network Setting parameters on the Administrator mode have been correctly specified. The number of destinations specified exceeds the number possible for a broadcast transmission. Reduce the number of broadcast destinations, or send the transmission in multiple batches.
The destination cannot be selected because the number of destinations has exceeded the max. number of broadcasting possible. Image could not be saved in the User Box due to insufficient HDD capacity check log. The number of User Boxes has reached its maximum. This user box has reached its maximum number of documents allowed. The number of programmed jobs has reached the max. allowance. Wait until a programmed job is completed.
The hard disk is full. Delete unnecessary data, and then try saving the data again.
The number of user boxes that can be registered has reached the maximum number possible. Delete unnecessary user boxes, and then try registering new boxes again. The number of documents that can be saved in a user box has reached the maximum number possible. Delete unnecessary documents, and then try saving the document again. The number of jobs that can be programmed has reached the maximum number possible. Wait until a job has been completed, or delete a current job.
2
Note
For details on the network settings, refer to the Users Guide [Network Scanner Operations].
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Appendix
8.2
Entering text
The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered users and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear. Example Password input screen:
Screen for entering the name of a custom paper size:
Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols).
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Appendix
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Appendix Enlarging the keyboard The keyboard can be displayed larger so that it easier to read.
While the keyboard is displayed, touch [Enlarge ON]. The keyboard is displayed enlarged.
To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard is displayed enlarged.
2
Note
The keyboard is used in the same way, even when it is displayed enlarged.
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Appendix To type text %
8
Touch the button for the desired character from the keyboard that appeared. To type in uppercase letters or symbols, touch [Shift]. Numbers can also be typed in with the keypad. The entered characters appear in the text box.
2
Note
To revert to the setting when the keyboard was displayed, touch [Cancel]. To clear all entered text, press the [C] (clear) key. Some buttons may not appear, depending on the characters being entered.
!
To change a character in the entered text, touch [] and [] to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number.
List of Available Characters Detail
Alphanumeric characters/ symbols
space
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Appendix
8.3
Glossary
Term 10Base-T/100Base-TX/ 1000Base-T Adobe Flash Definition An Ethernet standard, which is a cable consisting of twisted copper wire pairs. The transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps. Software developed by Adobe Systems, Inc. (formaly developed by Macromedia, Inc.), and used to create data combining vector-graphic animation and sound, and the format of this data file. The bidirectional content can be manipulated using a keyboard and a mouse. The files can be kept relatively compact, and they can be accessed with the Web browser plug-in. While normal FTP sites are protected by an account name and password, this type of FTP site can be used by anyone without a password by simply entering anonymous as the account name. A function for automatically acquiring the IP address. If acquisition of the IP address failed with DHCP, an IP address is acquired from the address space of 169.254.0.0. Abbreviation for Binary Digit. The smallest unit of information (data quantity) on a computer or printer. Displays data using 0 or 1. Fonts that are represented by a set of dots to form the character. Dithering may occur if the character size is increased. Abbreviation for Bitmap. A file format for saving image data which uses the .bmp extension. Commonly used on Windows platforms. You can specify the color depth from monochrome (2 values) to full color (16,777,216 colors). Images are not usually compressed when saved. Unit of information (data quantity) on a computer or printer. Configured as 1 byte equals 8 bits. Compression method for reducing the data amount using the PDF format when converting color documents to data. The highest compression efficiency is achieved by identifying the text and image regions and using the resolution and compression method most appropriate for each region. The compact PDF format can be selected when converting documents to data using the scanning functions of this machine. The difference in intensity between the light and dark parts of the image (light/dark variation). An image with little light/dark variation is said to have a low contrast, and an image with large light/dark variation is said to have a high contrast. The initial settings. The settings first selected when the machine is turned on, or the settings first specified when the function is selected. A device, such as a computer or router, used as a gateway to access computers not on the same LAN An indication of the amount of darkness in the image The function that adjusts the color tones of an output device, such as a printer or monitor
anonymous FTP
Auto IP
bit Bit-mapped Font BMP
Byte Compact PDF
Contrast
Default
Default Gateway Density Density Adjustment
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Appendix
8
Term DHCP Definition Abbreviation for Dynamic Host Configuration Protocol. A protocol in which a client computer on a TCP/IP network automatically specifies the network settings from the server. With collective management of the IP address for DHCP clients on the DHCP server, you can avoid duplication of an address and you can build a network easily. A method of using only black and white to create the illusion of different shades of gray. The process is simpler than with error diffusion; however, some irregularities may occur. Abbreviation for Domain Name System. A system that acquires the supported IP addresses from host names in a network environment. DNS allows the user to access other computers over a network by specifying host names, instead of difficult to memorize and understand IP addresses. Abbreviation for Dots Per Inch. A resolution unit used by printers and scanners. Indicates how many dots per inch are represented in an image. The higher the value, the higher the resolution. Software that works as a bridge between a computer and a peripheral device. LAN transmission line standard The characters added to the file name in order to differentiate file formats. The file extension is added after a period, for example, .bmp or .jpg. Abbreviation for File Transfer Protocol. A protocol for transferring files over the Internet or an intranet on the TCP/IP network. The light and dark levels of an image. As the number increases, smoother brightness variations can be reproduced. Monochrome image expressive form using the gradation information from black to white The method of producing the light and dark parts of an image through varying sizes of black and white dots Large capacity storage device for storing data. The data can be stored even if the power is turned off. Abbreviation for HyperText Transfer Protocol. A protocol used to send and receive data between a Web server and a client (Web browser). Documents containing images, recordings, and video clips can be exchanged with the expressive form information. Function that allows you to print the job sent from the printer driver when performing user authentication. To install hardware, operating systems, applications, printer drivers on to a computer A code (address) that is used to identify individual network devices over the Internet. A maximum of three digits for four numbers are displayed such as 192.168.1.10. IP addresses are assigned to devices, including computers, which are connected to the Internet. Abbreviation for Joint Photographic Experts Group. One of the file formats for saving image data. (The file extension is .jpg.) The compression ratio is roughly 1/10 to 1/100. This format uses an effective method in the compression of continuous-tone images, such as photographs.
Dither
DNS
DPI (dpi)
Driver Ethernet File Extension
FTP Gradation Grayscale Halftone Hard Disk HTTP
ID & Print Install IP Address
JPEG
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Appendix
8
Term Kerberos Definition A type of network authentication system used by Windows 2000 or later. Used in Active Directory authentication. Users can be safely and efficiently authenticated with a two-phase authentication (user logon and network resource usage) on a dependable site set up on the network. Abbreviation for Local Area Network. A network which connects computers on the same floor, in the same building, or in neighboring buildings. Abbreviation for Lightweight Directory Access Protocol. On a TCP/ IP network, such as the Internet or an intranet, this protocol is used to access a database for managing environment information and the e-mail addresses of network users. Storage device for storing data temporally. When the power is turned off the data may or may not be erased. A single TIFF file that contains multiple pages Abbreviation for Operating System. Basic software for controlling the system of a computer. Abbreviation for PASsiVe. A mode for connecting to an FTP server from within a firewall. If this mode is not specified, the firewall will be considered inaccessible and the connection will be terminated, preventing the file from being sent. Abbreviation for Portable Document Format. An electronically formatted document which uses the .pdf extension. Based on the PostScript format, you can use the free Adobe Reader software to view documents. An image pixel. The smallest unit of an image. Ability to automatically find and use the appropriate driver when a peripheral device is connected to a computer The number that identifies the transmission port for each process running on a computer on the network. The same port cannot be used by multiple processes. Abbreviation for Pixels Per Inch. Measuring unit for resolution, particularly for monitors and scanners. This measurement indicates the number of image pixels contained within 1 inch. A function that allows you to view an image before processing a print or scan job Print request transmitted from a computer to a printing device Attribute information When using a printer driver, various functions can be specified in the file properties. In the file properties, you can check the attribute information of the file. The rules that allow computers to communicate with other computers or peripheral devices A server that is installed to act as an intermediary connection between each client and different servers to effectively ensure security over the entire system for Internet connections
LAN
LDAP
Memory Multi-Page TIFF OS PASV
PDF
Pixel Plug-and-play Port Number
PPI
Preview Print Job Property
Protocol Proxy Server
C550
8-9
Appendix
8
Term Resolution Scanning Definition Displays the ability to reproduce the details of images and print matter correctly With the scanning operation of the scanner, an image is read while the row of image sensors is gradually moved. The direction that the image sensors are moved is called the main scanning direction, and the direction in which the image sensors are arranged is called the sub-scanning direction. Indicates the density of dots used to create the image A single TIFF file that contains only a single page Abbreviation for Server Message Block. A protocol that shares files and printers over a network and which is mainly used by Microsoft Windows. Abbreviation for Secure Socket Layer/Transport Layer Security. The encoding method for safely transmitting data between the Web server and browser. The unit used to divide a TCP/IP network into small networks (subnetworks). It is used to identify the bits in a network address that are higher than the IP address. Abbreviation for Transmission Control Protocol/Internet Protocol. The de facto standard protocol used by the Internet that uses IP addresses to identify each network device. A small image that shows the contents of the image or document file (the image displayed when the file was opened) Abbreviation for Tagged Image File Format. One of the file formats for saving image data. (The file extension is .tif.) Depending on the tag indicating the data type, information for various image formats can be saved in a single image data. The interface standard for imaging devices, such as scanners and digital cameras, and for applications, such as graphics software. In order to use a TWAIN-compliant device, the TWAIN driver is required. To delete software installed on a computer Abbreviation for Universal Serial Bus. A general interface standard for connecting a mouse, printer, and other devices to a computer. Software such as Internet Explorer and Netscape Navigator for viewing Web pages
Screen Frequency Single-Page TIFF SMB
SSL/TLS
Subnet Mask
TCP/IP
Thumbnail TIFF
TWAIN
Uninstall USB Web Browser
C550
8-10
Index
Index
9 Index
Index
Current Jobs .................................. 2-69
9
9.1
Numerics
1-Sided/2-Sided ...............................4-8
D
Date/Time ............................ 4-33, 5-33 Delete Secure Print Documents .... 7-22 Delete Unused User Box ............... 7-21 Deleting documents ........................ 3-8 Density .......................................... 2-49 Detail ............................................. 2-76 Detail - Check Original Settings .... 2-75 Detail - Check Scan Settings ........ 2-74 Detail explanation ...........................x-18 Digital Signature ............................ 5-32 Direct input .................................... 2-24 Document Details .......................... 3-16 Document Hold Setting ................. 7-26 Document names ............................ 2-4 Duplicating documents ................. 3-14
A
Address search ..............................5-21 Administrator Settings screen ..........7-4 Annotation User Box ............6-10, 7-11 Auto Delete Secure Document .......7-23
B
Background Adjustment ................2-52 Bind TX ...........................................5-52 Book Copy .....................................2-58
C
Caution explanation .......................x-18 Changing document name .............3-10 Changing text .................................6-17 Chapters .........................................4-29 Check HDD Capacity .....................7-35 Check Job ......................................5-56 Check Job Settings ........................2-76 Check Job Settings - Destination Settings ..........................................2-77 Check Job Settings - E-Mail Settings ..........................................2-77 Color ...............................................2-50 Combined printing ..........................4-66 Control panel ....................................1-8 Copies ..............................................4-8 Copy protect ..................................4-44 Cover Sheet ...................................4-19 Creating user boxes .........................7-6
E
E-Mail Encryption .......................... 5-31 E-Mail Settings .............................. 5-29 Encrypted PDF Delete Time .......... 7-24 Encrypted PDF User Box .... 2-38, 6-21 Entering text .................................... 8-3 Erase ............................................. 2-56 Error message list ............................ 8-2
F
File Document ................................. 3-2 File Type .............................. 2-44, 5-25 Finishing .......................................... 4-9 Format HDD .................................. 7-46
C550
9-2
Index
9
P
Page Margin .................................. 4-16 Page Number ...................... 4-36, 5-37 Preview .......................................... 2-78 Previewing ..................................... 3-19 Print settings ................................... 4-6 Printing and saving ........................ 2-32
G
Glossary ...........................................8-7 Group destinations ...........................5-9
H
HDD Encryption Setting .................7-44 HDD Lock Password ......................7-41 HDD Setting ...................................7-34 Header/Footer ......................4-61, 5-44
R
Registered destinations ................... 5-8 Reminder explanation ....................x-18 Resolution ..................................... 2-43
I
Icon ................................................1-12 ID & Print Delete Time ....................7-25 ID & Print Settings ..........................7-29 ID & Print User Box ........................6-26 Insert Sheet ....................................4-24
S
Saving copy documents ................ 2-13 Saving in User Box mode .............. 2-27 Saving scanned data ..................... 2-17 Scan Settings ................................ 2-39 Scan Size ...................................... 2-60 Searching for a destination ........... 5-11 Searching for user box name .......... 3-6 Secure Print User Box ........... 2-36, 6-3 Send & Print .................................. 5-49 Sending documents ........................ 5-2 Separate Scan ............................... 2-50 Settings when using documents ... 2-75 Sharpness ..................................... 2-54 Simplex/Duplex ............................. 2-42 Stamp .................................. 4-41, 5-41 Stamp Repeat ............................... 4-53 System user boxes .......................... 6-2
J
Job History .....................................2-70 Job List ...........................................2-67 Job List - Delete .............................2-68 Job List - Job Details .....................2-68
L
Left panel .......................................2-67
M
Maximum Number of User Boxes .............................................7-18 Moving documents ........................3-12
N
Note explanation ............................x-18
O
Original Settings .............................2-64 Original Type ..................................2-40 Overwrite All Data ..........................7-39 Overwrite Temporary Data .............7-36
T
Text entry ........................................ 8-3 Touch panel ................................... 1-11
C550
9-3
Index
U
URL Notification Setting .................5-30 Use Document .................................4-2 User authentication ..........................2-2 User Box Administrator Setting .....7-31 User box destinations ....................2-22 User box permissions ......................7-3 User Box Settings ..........................7-20 Users guide conventions ...............x-18 Users guides .................................x-20 Utility mode ......................................7-2
W
Warning explanation ......................x-18
C550
9-4
http://konicaminolta.com
Copyright
A00J-9644-44
2006
2008. 4

Bizhub C 550 User Guide Box Oper

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Users Guide [Box Operations]

Trademarks and registered trademarks

Original SSLeay license

Overview of the User Box functions

1.2 1.3 1.4

Organizing user box documents

3.2 3.3 3.4 3.5 3.6

Printing a user box document

Sending a user box document

Printing/sending a system user box document

Specifying Utility mode parameters

7.7 7.8 7.9

About this manual

Explanation of manual conventions

Quick Guide [Copy/Print/Fax/Scan/Box Operations]

Users Guide [Enlarge Display Operations]

Users Guide [Copy Operations]

Users Guide [Print Operations]

Users Guide [Box Operations] (this manual)

Users Guide [Network Scanner Operations]

Users Guide [PageScope Web Connection Operations]

Users Guide [Fax Operations]

Users Guide [Network Fax Operations]

Users Guide [Fax Driver Operations]

Users Guide [Advanced Function Operations]

Overview of the User Box functions

Overview of the User Box functions

Overview of the User Box functions

Annotation user box

To connect an external memory, an optional local interface kit is required.

Overview of the User Box functions

FTP server etc.

Bulletin board user box

Annotation user box

Overview of the User Box functions

User box Fax retransmit user box

Encrypted PDF user box *2

ID & Print user box *3

To connect an external memory, an optional local interface kit is required.

Overview of the User Box functions

FTP server etc.

Overview of the User Box functions

User box External memory

Overview of the User Box functions

Set-up for User Box functions

Overview of the User Box functions

[Mode Memory] key

Overview of the User Box functions

Part name [Utility/Counter] key [Reset] key [Interrupt] key

[Stop] key [Proof Copy] key

Data indicator [C] (clear) key

[Enlarge Display] key

Overview of the User Box functions

Part name [Power Save] key

[Brightness] dial [User Box] key

Overview of the User Box functions

Part Name Message display area Functions/settings display area

Icon display area Left panel

Toner supply indicators

Overview of the User Box functions Icons on the touch panel

Indicates that very little paper remains in the paper tray.

Indicates that an external memory is installed.