EBF

SAP AG - IBU Utilities SAP Consulting Germany

Content
Why Easy Bill-Correction Framework ?
Overview and Definition

EBF legacy billing data pool EBF line item correction Available downgrades until ERP 2005

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Starting point - Frequency of corrections in history

IS-U (Full) Reversal
Corrections 100 %

Easy Bill-correction Framework

Reduces migration effort to a minimum Low risk of data inconsistency Recalculation of price and quantity

20 % Future

To t

al

co

40 %

st

of

im

pl

60 %

em

en

ta t

80 %

io

ns

History

productive start

full installation structure is to decide on customer project

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Customer options until now

Historical migration of billing documents required also a historical Migration of installation structures, devices, historical changes cost intensive, increases migration effort to a factor of ten high risk, increases risk of data inconsistency Full IS-U Functionality available for migrated data (including wash-up and bill reversals) Full history available in IS-U No migration of historical data cheap approach, reduces migration effort to a minimum low risk, decreases risk of data inconsistency to a minimum No history and no historical data in IS-U available No bill reversal and wash-up possible in IS-U Full historical Migration No historical Migration

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Customer Benefit of EBF

NOW: partial historical Migration with EBF

Historical migration of billing documents WITHOUT a historical Migration of installation structures, devices, historical changes cheap approach, reduced migration effort lower risk, decreases risk of data inconsistency Reduced functionality available for migrated billing documents in EBF Data Pool (EBF correction methods, EA22) Full billing documents history available in IS-U

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Definition of EBF
Easy Bill-correction Framework Legacy Billing Data Pool
Physical storage place in customer namespace Reduced billing line items from the legacy system Inserted by new migration objects

Line-item Correction
Central correction interface for billing line items Open framework to define customer specific correction methods based on single steps Predefined correction steps from standard

EBF without EBF SAP / IS-U Processes

Legacy System

Operational billing data

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Definition Easy Bill-correction Framework

The Easy Bill-correction Framework (EBF) is a tool box for simple corrections / re-calculations of billing document lines comes from an non-operational database, without any installation structure.
EBF is able to: migrated billing documents from the legacy system in an non-operational customer database use customer-specific correction methods on line item level create a manual billing document for single corrections on easy way

EBF is not able to: create a manual billing document from the operational IS-U database handle any installation-structures or facts

In the end EBF is a more automatic way to create a manual billing document with reduced information.

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Content
Why Easy Bill-Correction Framework ?
Overview and Definition

EBF legacy billing data pool EBF line item correction Available downgrades until ERP 2005

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EBF General Idea

unique storage after migration

(read only database)

daily storage procedure

Loaded on running time for bill correction

Non operational EBF Data Pool Reduced ERCHZStructure Operational IS-U Data

Legacy System

ERCH

ERCHZ

migration process

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historical bill migration using EBF data pool

Move-in Start of Installation Structure and / or DPC -> last real meter reading result Migration to IS-U X Y Z A B ...

EBF period
Installation in IS-U Contract in IS-U

XYZ are legacy bill docs; AB are new bill docs create in IS-U Installation-structure in IS-U

new migration of EBF data pool

standard migration billing documents

ZExxx EBF Data Pool

(smaler customer table)

ERCH IS-U Database

all

ERCH
sub tables

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Distinct reduced Migration Objects in EBF-Period

Legacy-System
EBFDocuments

IS-U/CCS
contract

BillingDocuments

MeterReadings Migration

BillingDocuments

Installation

InstallationFacts

Device

TimeSchedule

TimeSchedule

Register

Meter Reading

Devices/ Registers

Reasons

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Possible EBF Migration scenarios (samples)

Move-In
legacy contract (closed)

Move-Out

last Move-In
legacy contract (active)

2000
01.May 00

2001

legacy billing documents 01.May 02

2003
01.May 03 01.May 04

time

scenario

Installation-structure in IS-U active Contract in IS-U

A
scenario

Installation in IS-U closed Contract in IS-U

Installation-structure in IS-U

B
scenario

Installation in IS-U closed Contract in IS-U

Installation-structure in IS-U active Contract in IS-U

C
scenario

Installation in IS-U closed Contract in IS-U

I-structure IS-U active Contract in IS-U

Migration history since

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View from

Migration Key Date

EBF period

EBF migration time line

standard migration process (partially) Installation (INSTLN) active contract (MOVE_IN)
New migration object to create Historical closed contracts

Install. structure (INST_MGMT) BillDoc A BillDoc B

hist. closed contract reference EBFDoc X EBFDoc Y reference EBF-Doc Z

Never a EBF-object before this New migration object to create reduced EFB billing documents

additional EBF migration process

time line
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New MIG-Object MOVE_IN_H

MOVE_IN_H - Historical Insert of Contracts (Move-In /-Out)
Historical insertion of finished contracts in past Creation of Move-In and Move-Out documents Generation of Move-Out Billing-Trigger (for trigger bill) Basically copy of the migration object MOVE_IN (now with move-out date)

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New MIG-Object BILLDOCEBF

BILLDOCEBF Load reduced BillDocs into EBF Data Pool
Use formally and dependent checks for the document consistence Storage of document headers into the operational database ERCH Storage of reduced billing line items into the EBF data pool Partially a copy of migration object BILLDOC (now with EBF line items)

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Results of EBF migration

consistent data environment for installation (without a full installation structure for contract 30000234
Installation 40000153
contract contract 01.01.04 - **.**.** 01.01.00 - 31.12.00 30000233 active / with MOVE_IN 30000234 finished / with new MOVE_IN_H

consistent billing view of installation

Correct historical billing periods

Removed End-Billing Trigger from contract 30000234 Displayable and correctable EBF Documents (with specific origin 10)

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Content
Why Easy Bill-Correction Framework ?
Overview and Definition

EBF legacy billing data pool EBF line item correction Available downgrades until ERP 2005

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EBF Correction Process

Correction Process (started from CIC)

CIC / IC integration
simulation display create

GET Document Data

Process central EBF correction SCREEN

expandable
own database fields customer specific corrections steps Business Add In
BAdI for add/del line items

Generate correction proposal (from customizing)

Change Price(amount) and/or consumption

simulation save

used as manual document

able to invoice reversible chargeable printable
no back

Call correction method / steps Display

SAVE ?

yes

new bill doc

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EBF Customer interface Correction Screen

HEADER

SELECTION

CORRECTION

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EBF Display single correction result

As result it exist an manual billing document, special marked as EBFDocument. Those manual billing document is able to invoice, reverse, display.

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EBF Configuration
Customer correction method Assigned correction steps per method Assigned line item types for correction proposal

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Content
Why Easy Bill-Correction Framework ?
Overview and Definition

EBF legacy billing data pool EBF line item correction Available downgrades until ERP 2005

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EBF available downgrades until ERP 2005

Downgrade for the ERP 2005 standard solution of Easy Bill-Correction Framework (EBF) is available for:
IS-U 4.72 - project based downgrade with options for enhancements - can be implemented remote IS-U 4.64 - project solution (less functionality compare to ERP 2005)

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Contact

Do you have any questions?

Carsten Hoppe Tel. Uwe Haupt Tel. carsten.hoppe@sap.com : +49 160 90 821 434 uwe.haupt@sap.com : +49 160 90 822 058

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Recalculation for a part of the original period

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EBF Workspace

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Recalculation with a changed billing period

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Recalculation with additional line items

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Original period with new price and / or consumption

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