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Procurement Methods
Click below to jump to a brief description of the different procurement procedures used by UNFPA: Shopping (below USD$ 2,500 National or International) Requests for Quotation (USD 2,500 USD 30,000) Request for Proposal Limited International Competitive Bidding (LIB) International Competitive Bidding (ICB) (Above USD $ 30,000) UNFPA Contracts Review Committee (CRC) Procurement for UNFPA funded projects may be undertaken by UNFPAs country office personnel (local country office procurement) or by headquarters (headquarters procurement). About 85% of the total procurement volume is carried out by headquarters. Procurement on behalf of external entities such as other UN Agencies, Governments and NGOs, is the sole responsibility of headquarters Procurement Unit. Those responsible for UNFPA procurements are to be guided by the following principles: Maximize economy and efficiency Encourage as wide a solicitation of proposals as possible to promote competition Encourage and/or include sources of supply indigenous either to the country being assisted and from other developing countries; Encourage and/or include sources of supply from underutilized major donor countries; and Promote integrity and fairness and maintain the transparency of the procurement process.
Requests for quotations are informal solicitation documents that are normally used for contract values between USD 2,500 USD 30,000). These documents request prices and commercial terms for goods, works, or services that meet standard specifications. Such informal quotations are typically requested from local suppliers. UNFPAs field offices as well as Procurement request quotations from registered suppliers for low value commodities on a regular basis.
formulate recommendations to the Executive Director on any contract that UNFPA proposes to enter into for a purpose totaling US$ 100,000 or more. The Executive Director approves the final decision on award of contract.