SAP How To Start

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SAP - FI NOTES
INDEX - CUSTOMIZING How to Start the Server Define Company Define Company Code Assign Company Code to Company Define Business Area Define Chart Of Accounts Assign Company Code to Chart Of Accounts Define Account Group Define Retained Earning Account Define Fiscal Year Variant Assign Company Code to Fiscal Year Variant Posting Periods Assign Variants to Company Code Open & Close Posting Period Define Document Type & Number Ranges Define Tolerance Groups Define Tolerance Groups for Employees Define Field Status Groups Enter Global Parameters Assign Field Status Variant to Company Code Or Vice Versa. How to Create a Session Define Consolidated Business Area Assign Business Area to Consolidating Business Area Maintain Financial Management Area Assign Company Code to Fm Area
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TRANSACTION CODES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 OXO2 Ox03 Ox16 OXO3 OBY7 OB62 OBD4 OB53 OB29 OB37 OBBO OBBP OB52 FBN1 OBA0 OBA4 OBC4 OBY6 OBC5 CUSTOMIZING Define Company Define Company Code Assign Company Code to Company Define Business Area Define Chart Of Accounts Assign Company Code to Chart Of Accounts Define Account Group Define Retained Earning Account Define Fiscal Year Variant Assign Company Code to Fiscal Year Variant Posting Periods Assign Variants to Company Code Open & Close Posting Period Define Document Type & Number Ranges Define Tolerance Groups for GL Accounts Define Tolerance Groups for Employees Define Field Status Groups Enter Global Parameters Assign Field Status Variant to Company Code Or Vice Versa. Define Consolidated Business Area Assign Business Area to Consolidating Business Area Maintain Financial Management Area Assign Company Code to Fm Area

HOW TO START THE SERVER Double Click on SAP R/3 Management Console Go to action on menu bar Select Start Server will be in grey and it turns to yellow and to green color Then expand the tree Double click on the WP Table We will find the status of the parameters in run mode. Wait till they turn to wait mode. Click refresh to come to wait mode quickly. Then minimize the screen. Then double click the SAP Logon In logon client is 800 (always work on this) Give User Name and Password. For closing SAP click stop in the same way where we found start. DEFINE COMPANY Path: SPRO>IMG>Select Enterprise Structure > Definition>Financial Accounting > Define Company Go to New Entries Fill in All Columns Only Alpha is Allowed INDIA is define as IN English as EN Currency INR Save Server Types 1.Development Server 2.Quality Server 3.Production Server
DEFINE COMPANY CODE Path: SPRO>IMG>Enterprise Structure>Definition>Financial Accounting> Edit, Copy, Delete, Check Company Code Double click on Edit, Copy, Delete, Check Company Code Go to New Entries Use only Numeric1111 Fill in All IN Country INR Currency EN Language Save Note: The Edit Address Screen has to be created in all three servers. Company Global Industries Ltd. Search GIS (Always) Short name of the company name Continue Save Time zone not required

ASSIGN COMPANY CODE TO COMPANY Path: SPRO>IMG>Enterprise Structure>Assignment>Financial Accounting> Assign Company code to Company Go to Position Give 1111 It is on the top Give GIL Save DEFINE BUSINESS AREA (EXAMPLE BRANCH ACCOUNTS) Path: SPRO> IMG>Enterprise Structure >Definition>Financial Accounting > Define Business Area Go to New Entries GILD Delhi Business Area Save We can add any number of business areas. No need of Assigning company code to business area. DEFINE CHART OF ACCOUNTS (THIS IS THE LIST OF GL ACCOUNTS) Edit Chart of Chart of Account List Path: SPRO>IMG>Financial Accounting>GL Accounting > GL Accounts Master Records>Preparation>Edit Chart of Accounts List Go to New Entries Give Chart of Accounts1111 GIL Description English Maint. Language 6 SIX Digit length of account number Note: In SAP max length of GL account number is 10 ASSIGN COMPANY CODE TO CHART OF ACCOUNTS Path: SPRO>IMG>Financial Accounting>GL accounting> GL accounts> Master records >Preparations>Assign Company Code to Chart of Accounts Give 1111 Save DEFINE ACCOUNT GROUP Path: SPRO>IMG> Financial Accounting>GL Accounting> GL Accounts> Master Records>Preparations>Define Account Group Go to New Entries 1111 Chart of Accounts 1112 SHCP (Share Capital) Use 1 Series 100001 to 100099 1111 RSPO (Reserves and Surplus) Give 100100 to 100199 Current Assets CUAS 200000 to 200099 Save

Note: GL accounts are to be created in all 3 Servers. Give as many as GL Accounts in Real Time Scenario. DEFINE RETAINED EARNING ACCOUNT Path: SPRO>IMG>Financial Accounting>GL Accounting > GL Accounts Master Records>Preparations>Define Retained Earnings Account (Retained earning means Net Profit or Loss) Give chart of Accounts 1111 Note: System defined P&L Statement is x 100100 give from Reserves & Surplus Group Save System gives a Message in yellow a/c 100100 not created in chart of accounts 1111 Then Save DEFINE FISCAL YEAR VARIANT Maintain Fiscal Year Variant Note: System defined fiscal year variance K1 K2 K3 K4 are meant for calendar year. V3 is meant from APR to MAR. V6 is meant for JUL to JUN and V9 is meant for OCT to SEP. 12 Regular plus (V3) and 4 extra (V6) for finalizing accounts. Path: SPRO>IMG>Financial Accounting>Financial Accounting Global setting>Fiscal Year>Maintain Fiscal Year Variant Select V3 Double click on periods Interview Question: Year shift -1 : as B/s is for 2004 and as we are taking 2005 also we are giving like that. Go to new entries Month Day Period Year Shift 1 31 10 -1 2 28 11 -1 3 31 12 -1 4 30 1 0 5 31 2 0 6 30 3 0 7 31 4 0 8 31 5 0 9 30 6 0 10 31 7 0 11 30 8 0 12 31 9 0 Double click on period text Go to new Entries Language EN Period 1 (posting period) Txt 4 Text April Like wise create for 12 months

Note: Short end Fiscal year is used when the Fiscal Year is less than 12 months (in case of new company) ASSIGN COMPANY CODE TO FISCAL YEAR VARIANT Path: SPRO>IMG>Financial Accounting>Financial Accounting Global settings>Fiscal Year>Assign company code to Fiscal Year Variant Give V3 for our Company name (GIL) Save POSTING PERIODS Define variants for open posting periods Path: SPRO>IMG>Financial Accounting>Financial Accounting Global settings>Document Posting Periods>Define Variants for Open Posting Periods New Entries Variant 1111 Name Posting period variant for GIL Save ASSIGN VARIANTS TO COMPANY CODE Path: SPRO>IMG> Financial Accounting>Financial Accounting Global settings> Document posting period>Assign variants to company code Give variant 1111 Save OPEN & CLOSE POSTING PERIOD Path: SPRO>IMG> Financial Accounting>Financial Accounting Global settings> Document>Posting Period>Open and Close Posting Periods Go to New Entries Give variant 1111 F4 Library Icon F4 and click + variant A Assets D Customers K Vendors M Materials S V Note: Keep Blank From account to To account From period 1 Year 2004 to period 12 Year 2004 From period 13 Year 2004 to period 16 Year 2004 Only in 13th month JEs can be passed. Save In real time period is open for 1 month. 1 to 1, 2 to 2 etc., DEFINE DOCUMENT TYPE & NUMBER RANGES Path: SPRO>IMG>Financial Accounting>Financial Accounting Global settings> Documents Document Header Define document types Note: Document type SA GL accounts DR Customer Invoice

DZ KR KZ AA AF Customer Payment Vendor Invoice Vendor Payment Asset Posting Depreciation Posting
Select SA Select details icon Number Range 01 (system given) Click on number range info Give company code 1111 Select Change Intervals Select Insert Intervals Type 01 Year 2004 From number 1 to number 10000 Note: If you activate external check box we have to give numbers manually for documents postings. Insert or Current number shows what all posted Save Note: These number ranges are to be created in 3 servers. These cannot be transported. DEFINE TOLERANCE GROUPS (Tolerance Group is meant for restricting Exp. Credit Limit for Debtors) Path: SPRO>IMG> Financial Accounting> GL Accounts> Business Transactions> Open item clearing> clearing differences> define tolerance groups for GL a/cs Go to new entries Company Code 1111 Keep Tolerance Group Blank Name of the tolerance group is GIL (Global Industries Ltd) Note: Until and unless tolerance groups are defined system is not going to accept any posting. For tolerance group table is 3043G Save DEFINE TOLERANCE GROUPS FOR EMPLOYEES (END USERS) Path SPRO> IMG> Financial Accounting> GL Accounts> Business Transactions> Open item clearing> clearing differences> define tolerance groups for employees Go to New Entries Company Code 1111 Keep Tolerance Group Blank Amount per document : system accepts 13 digits. So give all 9s max. Amount for open item a/c It will accept 11 digits. So give all 9s. Note: Open item means pending balances Ex: Cash Discount per line item is 3%) Save

DEFINE FIELD STATUS GROUPS Path SPRO> IMG> Financial Accounting> Financial Accounting Global settings> Document> Line Item> Controls> Maintain Field Status Variant Select 0001 Select copy as Icon on F6 Change 0001 Change FSIV to 1111 Field status name as GIL System messages whether to copy all. Say copy all System says it copies 41 parameters. (They are 41 parameters in toto) Save Select 1111 Double click on Field Status Groups It displays 41 field status groups Double click on G001 Double click on General data Make text as Req. Entry Save Double click on G001 Double click on additional account assignment Make Business Area as required entry Save Double click on G005 Double click on General Data Make text as Req. Entry Go back using Green Arrow. Double click on additional a/cs assignments. Make Business Area as Req. Entry Save ENTER GLOBAL PARAMETERS Path: SPRO> IMG> Financial Accounting> Financial Accounting Global settings> Company Code> Enter Global Parameters Select our company code 1111 Go to details Icon or F2 Click on Field Status Variant It is showing blank as we have not assigned the company code. Keep the item as it is. Select Business Area for Financial Statements Select propose Fiscal Year Select Negative Postings allowed Select cash management activated Save

ASSIGN FIELD STATUS VARIANT TO COMPANY CODE OR VICE VERSA. Path SPRO> IMG> Financial Accounting> Financial Accounting Global settings> Document Line Item> Controls> Assign Company Code to Field Status Variant Click on 1111 In the field status variant column give 1111 Save Go back to old screen Field status variant is populated. HOW TO CREATE A SESSION On top system select (pull down menu) create session or click on create new session icon. If we want the present screen to remain and go to new session give /O and transaction code. If we dont want to retail the present screen and want to go to SPRO screen the use /NSPRO Note: You can operate six sessions at a time. DEFINE CONSOLIDATED BUSINESS AREA Path SPRO> IMG> Enterprise Structure> Definition> Financial Accounting> Maintain consolidation Business Area Go to new entries Give any thing or give 1111 for consolidated business area Description as consolidation of business area Save ASSIGN BUSINESS AREA TO CONSOLIDATING BUSINESS AREA Path:SPRO> IMG> Enterprise Structure> Assignment> Financial Accounting> Assign Business Area to Consolidating business area. Give GLIC for 1111 1111 for GILD Save MAINTAIN FINANCIAL MANAGEMENT AREA Path SPRO> IMG> Enterprise Structure> Definitions> Financial Accounting> Maintain Financial Management Area Go to new entries Give 1111 in Fin Area FM area text give FM area for GIL Currency INR Save

ASSIGN COMPANY CODE TO FM AREA Path SPRO> IMG> Enterprise Structure> Assignment > Financial Accounting> Assign company code to FM Area Select our company code 1111 type 1111 for FM Area Text GIL Save This ends with the primary steps for customization. After this only all other modules MM, SD etc., will work.
GL MASTER INDEX Creation of GL Master Posting of a Transaction How to View the Document How to View the GL Balances GL Master Change How to Block GL A/C How to Unblock GL A/C Parking Document How to Complete or Delete Parked Document Hold Document How to Complete / Delete Hold Document How to Unlock the Locked Screen Assigning Tax Procedures to our Country Assign Country to Calculation Procedure Recurring Document Define Number Ranges Creation of Recurring Document Posting of a Recurring Document to Batch How to Process the Batch Creation of Sample Document Define Number Ranges Creation of Sample Document Posting of a Document by taking Sample Document as Reference Display of Sample Document Reversal Individual Reversal Mass Reversal Accrued / Deferral Document How to Create a Reversal Reason Code GL Master Record Change Foreign Currency Postings. Define Translation Ratios for Currency Transaction Enter Exchange Rates Posting of a Transaction with Giving Rate Assigning Exchange Rate Type to the Document Posting without Giving Rate
TRANSACTION CODES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 FS00 F-02 FB03 FS10N F-65 FBV0 FBN1 FBD1 F.14 F-01 F-02 FBM3 FB08 F.80 OB07 OBB5 OB08 OBS7 GENERAL LEDGER Creation of GL Master Posting of a Transaction How to View the Document How to View the GL Balances Parking Document How to Complete or Delete Parked Document Define Number Ranges Creation of Recurring Document Posting of a Recurring Document to Batch Creation of Sample Document Posting of a Document by taking Sample Document as Reference Display of Sample Document Individual Reversal Mass Reversal Foreign Currency Postings. Define Translation Ratios for Currency Transaction Enter Exchange Rates Assigning Exchange Rate Type to the Document
CREATION OF GL MASTER This is one of the Important Roles of FICO Consultant. In the real time we will have more than 900 GL Accounts. Note: GL a/cs are to be created in all 3 servers. Transaction Code FS00 Path: SAP Entry Access (Main Menu)>Accounting>Financial Accounting>General Ledger>Master Records>Individual Processing>Centrally (If we give Transaction code in command field we will get required field) Give Company Code Go to new session Go to System on Menu Bar Create a New Session Go to OBD4 (use transaction code) We have created Current Asset, Share Capital etc., earlier. Go to GL a/c on Menu Bar Select Create Give a/c Group Share Capital Select B/S item Once given con not be changed. Short test Equity Share Capital Long Text Equity Share Capital a/c Go to Control Data Tab Give Currency INR Select only balances in local currency Select Line Item Display Sort Key give 001 or 002 or 003 (in general) we gave 002 Select Create Bank Interest Tab Give Field Status Group as G001 Save Give F4 to view the a/cs created GL a/c No.100002 Go to With Template (to copy the 100001) Give a/c No.100001 Company Code 1111 Change the description to Preference Share Capital (all other things will be populated as it is copied) Save GL a/c No.100100 Click create Icon Give a/c Group Reserves & Surplus Select B/S a/cs Give Short Text and Long Text Select Control Data Currency INR Only Balances in Local Currency

Line Item Display Sort Key G001 Go to Bank/Interest/Create Tab Filed Status Group is G005 Save Create a/c No.200005 a/c Group Current Assets B/S a/cs Short Text SBI, Give Long Text Control Data Give INR Only Bal in local currency Line item display Sort Key 002 Click on Bank Interest Field Status Group G0005 Relevant to Cash Flow Save POSTING OF A TRANSACTION Path: Accounting>Financial Accounting> General Ledger> Document Entry>General Posting Transaction code is F-02 (Transaction codes are defined by SAP. We have 70826 Transaction Codes) Give Document Date F4+F2 for Current Date Document Type is SA Company Code 1111 System will pickup posting data, we can change also. Period not given. System picksup automatically. Note: Posting Key 40 is GL Debit and 50 is GL Credit Press F4 Click Right tick Double Click Go to OB52 Posting Period as it gave message and we have opened 8. Save. Give amount 2500000 Business Area GILC Value Date F4 F2 Text Equity Share Capital received Give Posting Key 50 Give Equity Share Capital a/c Give * in amount column System will copy what we gave earlier. Business Area GLIC In text column give +

Note: Before posting the document check up whether the entry is passed correctly or not. We have to simulate the document. To simulate the document go to Menu Bar and click Simulate. Save HOW TO VIEW THE DOCUMENT Transaction Code is FB03 Path: Accounting>Financial Accounting> General Ledger>Document>Display Click Document List to know the documents available. Give Company Code Give Fiscal Year 2004 Give Document Type SA Execute Give Document No.1 and to view the document entered. HOW TO VIEW THE GL BALANCES Transaction Code is FS10N Path: Accounting > Financial Accounting> General Ledger>Account Display Balances Give GL a/c No.100001 Give Company Code Give Fiscal Year Execute Give 200005 to view Bank a/c GL MASTER CHANGE Note: We can change only description. We cannot change Group, GL a/c No. Company Code. Go to FS00 Screen Click Change Button or GL a/c and Change (pull down menu) Save HOW TO BLOCK GL A/C Go to FS00 Give GL a/c number, which we want to block Go to GL a/c on Menu Bar Select Block Select Blocked for Posting Save HOW TO UNBLOCK GL A/C Go to FS00 Give a/c no. which is to be unblocked Go to GL a/c on Menu Bar Select Block Deselect the blocked for posting Save
PARKING DOCUMENT Path: Accounting> Financial Accounting> General Ledger> Document Entry> General Document Parking Transaction Code is F-65 (This is generated but not taken into GL a/cs. It is kept aside) Give document date F4 F2 Document Type SA Give Company Code Currency INR Posting Key 40 Debit Bank A/c Give Amount Give Business Area GLIC Type Text Parking of a Document Credit 50 * Value Date Text + Go to document on Menu Bar Select Park Document It says Document 2 1111 Parked. We can check the balances. It will not effect the balances. HOW TO COMPLETE OR DELETE PARKED DOCUMENT Path: Accounting> Financial Accounting> General Ledger> Document> Parked Documents> Post/Delete Transaction Code FBV0 Click Company Code 1111 Give Fiscal Year 2004 Note: To know the documents available go to document list. Click Document List. Give Company Code Give Fiscal Year Click Execute Give Document No. Go to Document on Menu Bar. We can Delete or Complete. Give Value Date Business Area 1111 Gives a message preliminary document is posted. HELD DOCUMENT Note: Held document is for a Shorter period a day and this is done when things are not sure about the transaction. Go to F-02 (GL Posting) Give Document Date. Give GL a/c No.200005

Give amount Give Business Area GILC Value Date and text also fill in. Go to Document on Menu Bar and lick hold. If it is giving any error then, Note: Go to Transaction Code SE38 and Enter. Give Programes RFTMPBLU Execute Select No Termination for Read Error. Execute Save. Go to Document Select Hold. System asks for Temporary Document No. Give G1 Select Hold Document Messages that Document G1 was held HOW TO COMPLETE / DELETE HELD DOCUMENT Go to F-02 (GL a/c Posting). Give Document Date Select Hold Document Give Number G1 Click Delete It prompts Say Yes. Note: The difference between Indian Company and Foreign Companies is GAAP. USGAAP, UKGAAP. Only difference is in depreciation. They taken positive figure but we dont. HOW TO UNLOCK THE LOCKED SCREEN Go to Transaction Code SM12 in commercial field Click List Go to lock Entry Delete ASSIGNING TAX PROCEDURES TO OUR COUNTRY Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Tax on Sales/Purchases> Basic Settings> Check Calculation Procedure Double Click on Define Procedures Go to New Entries Give TAXINJ ( Tax Indian Jurisdiction) Description Sales Tax India Save ASSIGN COUNTRY TO CALCULATION PROCEDURE Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Tax on Sales/Purchases> Basic Settings> Assign Country to Calculation Procedure Go to position Give Country IN Give TAXINJ in Procedure
RECURRING DOCUMENT Note: Amount and ate s fixed for the payment Ex: Leave Expenses, HP Installments, Rent, Interest. Steps: 1) Define Number Ranges 2)Create Recurring Document 3)Posting of Recurring document to Batch 4) Processing of a Batch 5) [Creation of GL a/cs] 6) How to view Recurring Document Note: System defined Number range for Recurring Document is x1. DEFINE NUMBER RANGES Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Document> Document Number Ranges> Define Document Number Ranges. Transaction Code is FBN1. Give Company code 1111 Select Change Intervals Go to Insert Intervals Give Number Range x1 From No.11001 To No.12000 Year 2004 Save CREATION OF RECURRING DOCUMENT TC Code FBD1 Path: Accounting> Financial Accounting> General Ledger> Document Entry> Reference Documents> Recurring Entry Document First Run on 01.04.2004 Last Run 31.03.2005 Interval in month 01 (i.e, Monthly) Run Date 01 to 31 (But it displays 01 only) Document Type SA Posting Key 40 A/c No.100111 Bank Give Amount Business Area GILC Please pass JE Expenses DR Expenses Payable CR Pass this in GL and do this. Give Text Give Posting Key 50 Give Account * for amount Business Area GILC Give + in Text Column

POSTING OF A RECURRING DOCUMENT TO BATCH Transaction Code is F.14 Path: Accounting> Financial Accounting> General Ledger> Periodic Processing> Recurring Entries> Execute Give Company Code 1111 Document No.11001 Fiscal Year 2004 Document Type SA Settlement Period 01.04.2004 Click Execute System gives a message Session SAPF120 was created Save HOW TO PROCESS THE BATCH Go to system on Menu Bar Select Services Select Batch Input Select Sessions Select SAPF120 Session Select Process Select Display errors only Check FS10N for verifying the ledger balances Give GL a/c No.100000 Give Company Code Give Fiscal Year Execute CREATION OF SAMPLE DOCUMENT It is a Template Steps: 1) Define Number Ranges 2) Creation of Sample Documents 3) Posting of a Entry by taking Sample Document as reference 4) Display of Sample Document 5) [Creation of GL Accounts] DEFINE NUMBER RANGES Note: System defined Number Range for Sample Document is x2 Go to Transaction Code FBN1 (Number Ranges) Give Company Code 1111 Select Change Intervals Select Insert Intervals Give x2 Fiscal Year 2004 Give Number Range Interval 12001 to 13000 Save
CREATION OF SAMPLE DOCUMENT Transaction Code is F-01 Path: Accounting> Financial Accounting> General Ledger> Document Entry> Reference Documents> Sample Document Give Document Date Give Posting Key 40 Give Salaries a/c Give Amount Give Business Area GILC Give Text Salaries for the month Posting Key 50 Give Salaries Payable a/c * for Amount + in Text Column Save POSTING OF A DOCUMENT BY TAKING SAMPLE DOCUMENT AS REFERENCE Go to F-02 (Give in command field) Give Document Date Go to Document on Menu Bar Select Post with Reference Give Document No.12001 It picks up A/c No. Save DISPLAY OF SAMPLE DOCUMENT Transaction Code is FBM3 Path: Accounting> Financial Accounting> General Ledger>Document> Reference Documents> Sample Document > Display Give Company Code Give Fiscal Year Click on Document Give Company Code and Fiscal Year again Execute Double Click Number to view the Entry Note: How to change the Sample Document. Transaction Code is FBM2 To delete the Sample Document Transaction code is F.57

REVERSAL 1) Individual Reversal 2) Mass Reversal 3) Accrual / Deferred Reversal 4) Reversal of Reversal Note: Reversal of Reversal is not possible in SAP INDIVIDUAL REVERSAL Transaction Code is FB08 Path: Accounting> Financial Accounting> General Ledger> Document> Reverse> Individual Reversal Give Document No.10001 Give Company Code Give Fiscal Year Give Reversal Reason 01 To view the document to be reversed select display before reversal Give Document No Save MASS REVERSAL (In real time scenario this is not allowed to the end users) Transaction Code is F.80 Path: Accounting> Financial Accounting> General Ledger> Document> Reverse> Mass Reversal Give Document No.10001 Give Company Code Give Fiscal Year Note: While we are going for Mass Reversal Document Nos. should be in Sequential Order. Document Type is SA (Document Type for the GL Accounts) Select Test Run Execute We can see what we have reversed. Remove the Test Run Execute ACCRUED / DEFERRAL DOCUMENT Path: Accounting> Financial Accounting> General Ledger> Periodic Processing> Closing> Valuate> Enter Accrued / Deferral Document TC Code is FBS1 It means Income / expenditure pertaining to particular period should be accounted for in the same period. As we have monthly B/S we pass o/s expenses every month and should reverse next month. But in SAP it makes reversal entries automatically. Prepaid is to be passed thru JE. Give Document Date F4 F2 Document Type SA Company Code 1111

Give Currency INR Reversal Reason 01 (In current month) Reversal Date Actual Payment / Receipt Date Posting Key 40 for Debit Give Salaries a/c Debit Give amount Give Business Area GILC Give Text Salaries for the month Posting Key 50 for Credit Give Salaries Payable a/c * for amount Business Area GILC + for Text Save HOW TO CREATE A REVERSAL REASON CODE Path: SPRO> IMG> Financial Accounting> General Ledger Accounting> Business Transactions> Adjustment Posting / Reversal> Define Reasons for Reversal Go to New Entries Take next number 08 Reason Code Wrong Entry for text Select Negative Posting GL MASTER RECORD CHANGE Note: We can not change GL a/c. Company Code and Account. FOREIGN CURRENCY POSTINGS. System defined Bank Buying Variant is G and System defined Bank Selling Variant is B for average the variant is M For paying Vendors/Customers average is used G for exports i.e, Buying and B is for imports i.e., for Selling Steps: 1) Check exchange rate types. Transaction Code is OB07 Path: SPRO> General Settings> Currencies> Check Exchange Rate Types> Go to New Entries> Give Exrt type G Usage Bank Buying for B Usage Bank Selling For M Usage Average Save

DEFINE TRANSLATION RATIOS FOR CURRENCY TRANSACTION Transaction Code is 0BB5 Path SPRO> IMG> General Settings> Currencies> Define Translation Ratios for Currency Translation Say Yes for the message Go to New entries. Give exchange rate type G from INR to USD valid from 01.04.04 Ratio from 1 to Ratio 1 B from INR to USD valid from 01.04.04 Ratio from 1 to Ratio 1 M from INR to USD valid from 01.04.04 Ratio from 1 to Ratio 1 Again give G from USD to INR valid from 01.04.04 Ratio from 1 to Ratio 1 B from USD to INR valid from 01.04.04 Ratio from 1 to Ratio 1 M from USD to INR valid from 01.04.04 Ratio from 1 to Ratio 1 Save ENTER EXCHANGE RATES Transaction Code is OB08 Path: SPRO> IMG> General Settings> Currencies> Enter Exchange Rates Go to new Entries Give Exchange Rate G Date 01.04.04 From INR to USD 45 Direct Quotation Give Exchange Rate B, Date 01.04.04 From INR to USD, 43 Director Quotation Give Exchange Rate M, Date 01.04.04 From INR to USD, 45 Director Quotation Again, Give Exchange Rate G, Date 01.04.04 From USD to INR, 45 Director Quotation Give Exchange Rate B, Date 01.04.04 From USD to INR, 43 Director Quotation Give Exchange Rate M, Date 01.04.04 From USD to INR, 45 Director Quotation Indirect Quotation is for Fraction or Percentage. It is better we give Direct Quotation always, in real time situation. POSTING OF A TRANSACTION WITH GIVING RATE Go to F-02 (posting) Give Date Give Company Code Currency USD Rate 48 Give Bank Account Say Yes for message Give amount Business Area GILC Posting Key 50 amount 1000 USD * for Amount + for Text It displays amount in local currency Save

ASSIGNING EXCHANGE RATE TYPE TO THE DOCUMENT Go to OBS7 (Document type and number Range) Default values can be give. B or G or M for a particular type of document. Even though we define here, we can give rate and it will take it. Save POSTING WITHOUT GIVING RATE TC Code is F-02. (GL a/c posting) Give Date Type SA Currency USD a/c SBI Posting Key 40 10000 USD Business Area GILC Text Post Key 50, a/c Share Capital Enter * for Amount Business Area GILC give + for text Amount in local currency is picked up (average) Save.

ACCOUNT PAYABLE INDEX Creation of Account Groups Creation of Number Ranges for Vendor a/c Groups Assign Number Ranges to Vendor a/c Groups Define Tolerance Groups for Vendors Create Sundry creditors gl account Creation of Vendor Master Record Define Number Ranges for Posting Invoice Posting How to View Party a/c How to make Payment Discount on Purchases Creation and Assigning Cash Discount (Income) Advance to Parties Creation Of GL Account Link Between Reconciliation Account and Special GL account Down Payment Entry Transfer of Amount from special GL Account to Normal GL Account by clearing special GL Account Clearing of Normal Item Statement of Account Request for Correspondence Maintain Statement

TRANSACTION CODES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 OBD3 XKN1 OBAS OBA3 XK01 FBN1 F-43 FBL1N F-53 OBXU OBYR F-48 F-55 F-44 OB78 FB12 F.64 ACCOUNTS PAYABLE Creation of Account Groups Creation of Number Ranges for Vendor a/c Groups Assign Number Ranges to Vendor a/c Groups Define Tolerance Groups for Vendors Creation of Vendor Master Record Define Number Ranges for Posting Invoice Posting How to View Party a/c How to make Payment Creation and Assigning Cash Discount (Income) Link Between Reconciliation Account and Special GL account Down Payment Entry Transfer of Amount from special GL Account to Normal GL Account by clearing special GL Account Clearing of Normal Item Statement of Account Request for Correspondence Maintain Statement

ACCOUNT PAYABLE This is dealt by MM people usually. But we should now the flow of MM. One word in MM is MRP-Material Requirement Planning. Vendor Master need not be created in real time scenario. But, we should have knowledge. Steps: 1) Creation of a/c Groups Exp: a) Material suppliers b) Service Providers Material suppliers are called MM Vendors. Service Providers are called FI Vendors. 2) Creation of Number Ranges for a/c Groups 3) Assign Number Ranges to Vendor Account Groups. 4) Tolerance Groups for Vendors 5) [Creation of GL accounts] Create Inventory a/c and Sundry Creditors a/c minimum. 6) Creation of Vendor Master 7) Define Number Ranges for Vendor Postings 8) Posting of a Document or Purchase Invoice. CREATION OF ACCOUNT GROUPS TC Code is OBD3 Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Vendor a/cs> Master Data> Preparations for Creating Vendor Master Data> Define a/c Groups with Screen Layout(Vendors). Go to New Entries Give GILM. Name MM Vendors for GIL Double Click on company code Data. Double Click on Accounts Management. Make Reconciliation a/c as Required Entry Save Go to New Entries Account Group GILS Name FI Vendors for GIL Double Click on company code Data Double Click on Accounts Management. Make Reconciliation a/c as Required Entry Save Note: 1) You cant post directly to Reconciliation a/c 2) Definition of Reconciliation a/c. It is an a/c which is parallel to GL a/c CREATION OF NUMBER RANGES FOR VENDOR A/C GROUPS TC Code is XKN1 Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Vendor a/cs> Master Data> Preparations for Creating Vendor Master Data> Create Number Ranges for Vendor a/cs. (we wont get the company code here) Select Change Intervals Select Insert Intervals Give 04 or the next range based on the existing range) From 300000 to 300100 Again go to Insert Intervals Give 05 Number Range from 300100 to 300200 Save
ASSIGN NUMBER RANGES TO VENDOR A/C GROUPS TC Code is OBAS Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Vendor a/cs> Master Data> Preparations for Creating Vendor Master Data> Assign Number ranges to Vendor a/c Groups. Go to Position Type GILS On Number Range Give Number Range Save DEFINE TOLERANCE GROUPS FOR VENDORS TC Code is OBA3 Path: SPRO> IMG>Financial Accounting> Accounts Receivable & Accounts Payable> Vendor a/cs> business Transactions> Open Item Clearing> Clearing Differences> Define Tolerances for Customers / Vendors. Go to New Entries Give Co Code 1111 Keep Tolerance Group as Blank. Tolerance Group for Vendors Save CREATION OF GL ACCOUNTS Go to OBD4 Check the Range Go to FS00 Give 100320 GL A/c No. Give Company Code Select Create Button a/c GMP Current Liabilities Balance Sheet a/c Text Sundry Creditors Select Control Data Tab Check Reconciliation a/c with Vendors Line Item Display Sort Key 012 (Vendor Number). Select Create Bank Interest Tab Field Status Group G067. Note: For all Reconciliation a/cs we have to assign G067 field Status Group. Vendor Master and Customer Master are called the Sub Ledgers. We are not checking the Check Open Item and Check only balance in local currency as it picks up from the Vendor Master. If we pass Inventory DR Vendor CR system picks it up as Inventory DR Vendor (Reconciliation) a/c CR Sundry Creditors CR. But the first Credit Vendor (Reconciliation) a/c is not posted in GL.

CREATE CURRENT ASSETS CUAS a/c Group. Name Current Assets from a/c 200000 To 200099 Save Go to FS00 Give a/c No.200010 A/c Group Current Assets In real time Inventory a/cs will be so many like Raw material 1, Raw material 10 Packing Material, Stores & Spares Press control data Tab Give Company Code Short text B/s Item Sort Key 012 Line Item Display Local Currency Save CREATION OF VENDOR MASTER RECORD Transaction Code XK01 Path Accounting> Financial Accounting> A/cs Payable> Master Records> Maintain Centrally> Create Note: Transaction Code XK02 is to change the Vendor Master Transaction Code XK03 is to view the Vendor Master Transaction Code XK04 is to view the changes which are made to the existing Vendor Master Transaction Code XK05 is to block / unblock the Vendor Master Give Company Code 1111. Give a/c Group F4 Give GILM Take Company Name ZZZZ Industries Limited Search Item ZZZ. Give address. Country IN If the Vendor is our Customer as well give the same Code in Customer. Bank Dates Column of the Vendor for automatic Payment. There are two types of Payment. One is Online and the other is Cheque Payment. Give Reconciliation a/c No. which is 100320 Sundry Creditors Sort Key 012 Cash Management Group A1 Domestic Payment Payment Terms 0001. Tolerance Group Keep Blank Check Double Invoice (Sys checks if Inv No. is repeated in Entry) Dunning Procedure is to remind the Vendor Save.
DEFINE NUMBER RANGES FOR POSTING Note: For Vendor Master Document Types Document Type is KR, Number Range for it is 19 Description is Vendor Invoice Document Type is KZ, Number Range for it is 15 Description is Vendor Payment Document Type is KA, Number Range for it is 17 Description is Vendor Document (For Internal Transfers) Document Type is KG, Number Range for it is again 17 Description is Vendor Credit Memo Go to FBN1 Give Company Code 1111 Select Change Intervals Select Insert Intervals Give 19 in Number Range Give Year 2004 From No.13001 to 14001 Again go to Insert Interval Give Number Range 15 Year 2004 Number Range 14001 to 15000 . Again go to Insert Interval Give Number Range 17 Year 2004 Number Range 15001 to 16000 Save INVOICE POSTING Transaction Code is F-43 Path: Accounting> Financial Accounting> A/cs Payable> Document Entry> Invoice General Give Document Date F4 F2 Note: Posting Key 25 is Debit for Vendor Posting, Posting Key 31 is Credit for Vendor Posting. Give Posting Key 31 Give Vendor a/c No.300000 Give amount 150000 Give Business Area GILC Give Text Purchase Invoice Give Posting Key 40 Give Inventory a/c 200010 * amount Business Area GILC + for Text Simulate Save

HOW TO VIEW PARTY A/C Transaction Code FBL1N Path: Accounting> Financial Accounting> A/cs Payable> Account> Display / Change Line Item Give Vendor a/c 300 000 Company Code 1111 Select Open Items Execute HOW TO MAKE PAYMENT Transaction Code is F-53 Path: Accounting> Financial Accounting> A/cs Payable> Document Entry> Out going Payment> Post Give Document Date Type KZ is automatically picked up. Bank a/c SBI a/c Give Business Area Amount 150000 Text Payment Give Vendor a/c No. Select Process Open Items Note: Which ever Invoice amount is going to be paid should be in Blue Color It will not save and it says it is not cleared. So, click on the Invoice which we want to clear. We can Simulate Save Go to F-53 Give F4 F2 for date Give Bank a/c Give 100000 for amount Give Business Area GILC Give Text A/c Vendor a/c 300000 Select Process Open Item Select Partial Payable Double click on Payment amount field. It shows 250000 and it changes to 100000. Go to Document Simulate Save Go to FBL1N to view the Ledger a/c Select Open Item Select Clear Item to see all items. Go to FS10N Sundry Creditors 100320 to view the a/c

FOR DISCOUNT ON PURCHASES Go to F-43 Vendor Invoice For this take document date as 25.11.04 and take the posting date also same. Posting key 31 Vendor Account 300000 Amount 20000 Payment terms 002 (14 days 3% discount) Days 14 Discount 3 Text Purchase Invoice Posting Key 40 Inventory Account It gives a message that Terms of Payment Changed Say Yes * for amount Business Area GILC + for text save Payment F-53 Give Date Bank account number Business Area Give Net Amount 19400 (20000-600 3% of 20000) Give text Payment Account number 300000 Click Partial Payment Click on Payment Amount It changes to assigned Invoice figure. FOR CREATION AND ASSIGNING CASH DISCOUNT (INCOME) Process Open Items New session OBXU (for assigning cash discount received account) Give Chart of account Save the rules (First screen) Select accounts (Creating other income group and create GL account namely other income before we do the above step) Assign account number Save ADVANCE TO PARTIES It is called Down Payment. It is called as special GL account Steps: 1. (Creation of GL Accounts) i.e. Advance to Parties Account 2. Link Between Reconciliation Account and Special GL account 3. Posting of Invoice F-43 4. Transfer of Amount from special GL Account to Normal GL Account by clearing special GL Account 5. Clearing Normal Account
CREATION OF GL ACCOUNT Go to FS00 It falls in Current Assets Group. Hence Give GL Account Number 200030 Select Create Button Group Current Assets Check Balance Sheet Item Name Advance to Parties Account Select Control Data Tab Reconciliation a/c is vendors dont check only balances in local currency, open item Check line item display Sort Key 012 Select Create Bank Interest tab Give Group G067 Save (even if we give G067 it is not reconciliation Account as it is a Special GL account) LINK BETWEEN RECONCILIATION ACCOUNT AND SPECIAL GL ACCOUNT Note: System Defined Special GL Indicator is a Transaction Code is OBYR Path: SPRO> IMG> Financial Accounting> Accounts Receivable and Accounts Payable> business Transactions> Down Payment made> Define Alternative Reconciliation Account for Down Payments Double click on Special GL Indicator a give Chart of Accounts 1111 Give reconciliation account number 100320 (Sundry Creditors) 200030 Special GL Account Advance to Parties Account Save DOWN PAYMENT MADE ENTRY Transaction Code is F-48 Path: Accounting> Financial Accounting> Accounts Payable> Document Entry> Down Payment> Again Down Payment. Give Document Date Account Vendor account number 300000 Type a Special GL Account Give Bank Accoun Give Business Area Amount 1000000

Text Advance Payment * for amount Business Area + for text Simulate Note: Posting Key 29 is debit for special GL for vendors. It shows 29A. A is the key for Special GL account Go to F-43 (Purchase Invoice Posting) Give Document Date Give vendor a/c number Amount 500000 Business Area Text Posting Key 40 Inventory Account * for amount Business Area + for text Save TRANSFER OF AMOUNT FROM SPECIAL GL ACCOUNT TO NORMAL GL ACCOUNT BY CLEARING SPECIAL GL ACCOUNT Transaction Code is F-55 Path: Accounting> Financial Accounting> Accounts Payable> Document Entry> Down Payment> Clearing Observe KA for internal transfer. Give Document Date Give vendor a/c number Relevant Invoice number is displayed here Give fiscal year Give Text Transfer of Advance amount Select Process Down Payments Give Amount we want to transfer 500000 Save CLEARING OF NORMAL ITEM Transaction code is F-44 Path: Accounting> Financial Accounting> Accounts Payable> Account> Clear Give vendor Account number Select Process Open Items Click on amounts of KR and KA (we have to clear here now after doing the earlier step Save

STATEMENT OF ACCOUNT Transaction Code is OB78 Steps: 1) Assign Programme for correspondence type Path: SPRO> IMG> Financial Accounting> A/cs Receivable & Payable> Vendor Accounts> Line Items> Correspondence> Carry out and check settings for correspondence> Assign programme for correspondence types. Select SAP06 (Account Statement Select Copy as button or F6 Give Company Code (If we go for New Entries see that Name of Print Programme RFKORD10 Name of the Variant SAP06 should be there). Save REQUEST FOR CORRESPONDENCE Transaction Code is FB12 Path: Accounting> Financial Accounting> Accounts Payable> Account> Correspondence> Request Give Company Code Select SAP06 As we require Vendor give Vendor No.300000. Postings from 01.04.04 to till date or the date we want to see the report System says Accounts Statement was requested MAINTAIN STATEMENT Transaction Code F.64 Path: Accounting> Financial Accounting> Accounts Payable> Account> Correspondence> Maintain Give SAP06 for correspondence, Give Company Code Fiscal Year Execute Double Click on Dates Continue Output device LP01

HOUSE BANKS
INDEX
Creation of House Bank Creation of Cheque Lot Manual Cheque Updation Display Cheque Register Cheque Encashment Unused Cheques Cancellation Issued Cheque Cancellation Cancel Payment How to Create Void Reason Code TRANSACTION CODES HOUSE BANKS SL TC Code Transaction 1 FI12 Creation of House Bank 2 FCHI Creation of Cheque Lot 3 FCH5 Manual Cheque Updation 4 FCHN Display Cheque Register 5 FCH6 Cheque Encashment 6 FCH3 Unused Cheques Cancellation 7 FCH9 Issued Cheque Cancellation 8 FCH8 Cancel Payment 9 FCHV How to Create Void Reason Code

HOUSE BANKS Note: In SAP operating Banks of the client are called House Banks. If we have 10 Banks Accounts, we should create 10 GL a/cs and 10 House Banks. Steps: 1) (Creation of GL a/cs) (Ex: ICICI Bank Account) 2) Creation of House Banks and assigning GL accounts 3) Creation of Cheque Lot 4) Purchase Invoice Posting F-43 (This we are taking as we need to show payment) 5) Outgoing Payment F-53 6) Manual Cheque updation 7) Cancellation of Payment (Cheque cancellation along with entry reversal) 8) Cheque Register Display CREATION OF HOUSE BANK Path: SPRO> Financial Accounting> Bank Accounting> Bank Accounts> Define House Banks Transaction Code is FI12 Give Company Code 1111 Go to New Entries House Bank SBI Bank Country IN Bank Key Give Bank No. Give Communication Details. Select Create Button Give Bank Name fully Region AP Give full address details Continue Double Click on Bank Accounts Go to New Entries Account ID CURR (Current Assets) If we have many give CURR1, CURR2 Give OD account if we have. Description Current a/c with SBI Bank Account No. Give the Number Give GL a/c No. Currency INR Save

CREATION OF CHEQUE LOT Transaction Code is FCHI Path: SPRO> IMG> Financial Accounting> Accounts Receivable and Accounts Payable, Business Transactions, Outgoing Payments, Automatic out going payments, payment media, cheque management, Define Number ranges for Cheques Give paying company code 1111 House Bank SBI or F4 Give a/c ID CURR Select change status Select change button Nothing has happened Again click on Change Button Now, we get create Button Select create button Lot No.1 Cheque No.100001 to 1001000 Dont click non-sequential as usually it is taken sequentially. But, we can not issue post dated Cheques. First Lot 10 Book Short Info Purchase Date Give Date Save Go to F-43 (Vendor Invoice) Post Invoice like we did earlier. Go to F-53 (Paying the Vendor) Do like we did earlier MANUAL CHEQUE UPDATION Transaction Code is FCH5 Path: Accounting> Financial Accounting> Accounts Payable> Environment> Cheque Information> Create> Manual Cheques Give Payment Document No. Give Paying Company Code Give Fiscal Year Give House Bank A/c ID CURR Cheque No.100001 Save System says Cheque 100001 created manually DISPLAY CHEQUE REGISTER Transaction Code FCHN Path Accounting> Financial Accounting> Accounts Payable> Environment> Cheque Information> Display> Cheque Register Give Paying Company Code, House Bank, A/c ID CURR Execute Observe the fields En-cashed / Void
CHEQUE ENCASHMENT Transaction Code FCH6 Path Accounting> Financial Accounting> Accounts Payable> Environment> Cheque Information> Change> Additional Information/Cash Give Paying company code, Give House Bank Give a/c ID CURR Give Cheque No. Give Cheque Encashment Date Save To check en-cashed or not go to FCHN CHEQUE CANCELLATION Types: 1) Unused Cheques Cancellation 2) Issued cheque Cancellation 3) Cancel Payments UNUSED CHEQUES CANCELLATION Transaction Code FCH3 Path: Accounting> Financial Accounting> Accounts Payable> Environment> Cheque Information> Void> Unused Cheques. Give Payment Company Code Give House Bank Give a/c ID CURR Give Cheque No.100002 to 100005 Void Reason Code or F4 04 Click Void System gives a message that those Cheques are Void. Go to FCHN (Cheque Register Display) Give Company Code Give House Bank Give a/c ID CURR Execute ISSUED CHEQUE CANCELLATION Transaction Code FCH9 Path: Accounting> Financial Accounting> Accounts Payable> Environment> Cheque Information> Void> Issued Cheques. Give Payment Company Code Give House Bank Give a/c ID CURR Give Cheque No.100006 Void Reason Code or F4 04 Click Void

System gives a message that those Cheques are Void. Go to FCHN (Cheque Register Display) Give Company Code Give House Bank Give a/c ID CURR Execute CANCEL PAYMENT Transaction Code FCH8 Path: Accounting> Financial Accounting> Accounts Payable> Environment> Cheque Information> Void> Cancel Payment Give Cheque No.100007 Void Reason Code or F4 04 Reversal Reason 01 Select Cancel Payment Go to FB03 Give above Document No. Check the entry reversal. HOW TO CREATE VOID REASON CODE Transaction Code is FCHV Path: SPRO> IMG> Financial Accounting> Accounts Receivable and Accounts Payable> Business Transactions> Outgoing Payments> Automatic Outgoing Payments> Payment Media> Cheque Management>Define Void Reason Codes Go to New Entries. Give Reason Code 12 Stop Payment Save

WITHHOLDING TAX Check Withholding Countries Define Withholding Tax Type for Invoice Posting Define Withholding Tax Type for Payment Posting Define Withholding Tax Codes Define Formulas for Calculating Withholding Tax Assign Withholding Tax Types to Company Codes Activate Withholding Tax Create GL Account Define Automatic Postings Assigning W/Tax Types to Vendor Master
WITHHOLDING TAX CIN is called Country Version India If the Vendor is not Register Purchaser has to withhold 24% tax in foreign countries. SAP Labs is still finding the solution for 2% education cess on Central Excise Duty as it is not populating automatically even after it is defined. It is to be calculated manually now. In India Withholding of Tax is taken for the TDS Sections 194C, 194J, 194I, 192 etc., This is to be recovered from the payment only. There will no case of recovering tax from Vendors or Customers. TDS a/c is usually TDS Recovered Payable a/c CENVAT (earlier VAT or MODVAT) is nothing but Single Point Tax in Central Excise. Central Excise Duty is to be paid before the material is dispatched. The Entry is Central Excise Deposit a/c DR CR Bank a/c After the Dispatch the Entry is Central Excise Duty Paid DR CR Central Excise Deposit When we are buying material and using as Raw Material in our factory if the material is 100000 and Cenvat is 16000 then the Entry is Inventory a/c DR 100000 Excise Duty Set Off a/c DR 16000 Vendor a/c CR 116000 To Set Off the Entry is Central Excise Duty Paid DR 16000 Excise Duty Set Off a/c 16000 When we utilize the Inventory-Raw Material Raw Material Consumed a/c DR Inventory CR Steps CHECK WITHHOLDING COUNTRIES Path is SPRO, IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Basic Settings> Check Withholding Tax Countries Go to New Entries Country IN Withholding Country IN Description INDIA Save DEFINE WITHHOLDING TAX TYPE FOR INVOICE POSTING Path is SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Types> Define Withholding Tax Types for Invoice Posting Give Country Key IN Go to New Entries Give Withholding Tax Type as G1 (we can give any thing) Description 16% Excise Duty Select Gross Amount

Rounding Rules Withholding Tax Common rounding Groups Select Post with Tax amount Select No accumulation In Control Data Select With Tax Base Manual Select manual with Tax amount 0 Select No Certificate Numbering Save Go to Next Entry Icon Give G2 2% Education Cess Select Gross Amount All other types same as G1
DEFINE WITHHOLDING TAX TYPE FOR PAYMENT POSTING Path is SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Type> Define Withholding Tax Type for Payment Posting Give Country Key IN Go to New Entries Give G3 Withholding Tax Type Description 2% u/s.194c Contractors Select Gross Amount Rounding Rule With Tax Comm.round Cash Discount only W/tax prior to cash discount. Click Post with Tax amount No accumulation Withholding base manual manual w/tax amount No certificate numbering Save Go to New Entries G4 Description 2% Surcharge on TDS Gross amount and all other things same as above Save DEFINE WITHHOLDING TAX CODES Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Codes> Define Withholding Tax Codes Give Country Key IN Go to New Entries G1 Withholding Tax code Description 16% Excise Duty Percentage subject to tax 100% (as we gave gross amount) Posting Indicator 1 (Standard posting) W/tax Rate 16 Save

Click Next Entry Give G2 Give Description 2% Education Cess Percentage subject to Tax 16 (16 as it is on Excise Duty 16%) Tax Rate is 2 Save Next Entry G3 G Description 2% TDS on Contracts Percentage Subject to Tax 100 Indicator 1 Tax Rate 2 Save Next Entry G4 G Description 2% Surcharge on TDS of Contracts Percentage subject to Tax 2 Posting Indicator 1 With Tax Rate 2 Save DEFINE FORMULAS FOR CALCULATING WITHHOLDING TAX Path: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Codes> Define Formulas for Calculating Withholding Tax Codes Give Country Key IN Go to New Entries Currency INR With holding Tax Type G1, Tax Code G Country IN Valid from 01.04.04 With holding Tax Type G2, Tax Code G Country IN Valid from 01.04.04 With holding Tax Type G3, Tax Code G Country IN Valid from 01.04.04 With holding Tax Type G4, Tax Code G Country IN Valid from 01.04.04 (Transport Request: While request is coming click create. Give project name as SPRO W/tax save) Select G1 double click on Formulas for calculating W/tax System says dont go individually but continue Go to New Entries Give all 9s for To Base amount 16 W/tax save Go back twice Select G2 Double click on formulas for calculating W/tax Go to New entries Give all 9s and 2 for W/tax Save Go back twice Select G3

Double click on formulas for calculating W/tax Go to New entries Give all 9s and 2 for W/tax Save Go back twice Select G4 Double click on formulas for calculating W/tax Go to New entries Give all 9s and 2 for W/tax Save ASSIGN WITHHOLDING TAX TYPES TO COMPANY CODES Path: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Company Code> Assign W/tax types to company codes Go to New entries Give company code W/tax type G1 Select W/tax agent W/tax obligated from 01.04.04 to 31.03.05 Give our tax registration number for W/tax number Save Go to next entry Give G2, G3, G4 in the same manner we gave for G1 ACTIVATE WITHHOLDING TAX Path: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Codes> company code> Activate extended withholding tax in Extended tax column save System gives message continue CREATE GL ACCOUNT Number 100330 Current liability Give company code Give text 16% excise duty a/c B/S item Select Control data tab INR Only balance in local currency Open item management Line item display Give sort key 0031(Real time) Select create bank interest tab Give field status group G001 Save

Number 100335 Create using W/template Change text 2% education cess Save Number 100340 Create using W/template Change text 2% TDS on Contractors Save Number 100345 Create using W/template Change text 2% Surcharge on TDS Save DEFINE AUTOMATIC POSTINGS Transaction Code OBWW Path: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Postings> Accounts for withholding tax> define accounts for W/tax to be paid over Give chart of account 1111 Select debit/credit Select W/tax code Select W/tax type save W/tax G1 G 100330 100330 W/tax G2 G 100335 100335 W/tax G3 G 100340 100340 W/tax G4 G 100345 100345 Save ASSIGNING W/TAX TYPES TO VENDOR MASTER Go to XK02 Give Vendor number Select W/tax (Check) Country IN W/tax type G1 G Check liable G2 G Check liable Save System gives Message Continue till it takes to next screen Check in F-43 (Purchase Invoice) We get New screen Say Continue (If you dont want system to calculate tax automatically remove W/tax G and type Base Amount and W/tax amount manually) Go to Document Simulate Click on Blue Color Give Text 16% Excise Duty Next Entry 2% cess Now all are in grey color save It Wont Save

It saves Could not determine TDS Certificate number ranges Note: SPRO, IMG, Logistic General, Tax on goods movement, India, Basic Settings, Maintain Company Code Settings Go to New Entries Give Company Code Give Cenvat Document type KR FI Document SA Select Debit Select Automatic Adjustment Select immediate Credit Give First Month April Select Rounding Duty on Procurement And Removal Save Go to F-43 and check now. It will Save
ACCOUNTS RECEIVABLE Define Account Groups Create Number Ranges for Customer Accounts Assign Number Ranges to Account Groups Creation of GL Accounts Creation of Customer Master Define Number Ranges for Postings Sales Invoice Posting How To View Customer Accounts Receipt Entry Advance from Customers Creation of GL Accounts Link Between Reconciliation a/c and Special GL a/c Advance Receipt Sales Invoice Posting Transfer of Advance from Special GL to Normal GL Account by Clearing Clearing of Normal Account TRANSACTION CODES SL TC Code Particulars 1 OBD2 Define Account Groups 2 XDN1 Create Number Ranges for Customer Accounts 3 OBAR Assign Number Ranges to Account Groups 4 XD01 Creation of Customer Master 5 FBN1 Define Number Ranges for Postings 6 F-22 Sales Invoice Posting 7 FBL5N How To View Customer Accounts 8 F-28 Receipt Entry 9 OBXR Link Between Reconciliation a/c and Special GL a/c 10 F-29 Advance Receipt 11 F-22 Sales Invoice Posting Transfer of Advance from Special GL to Normal GL Account by 12 F-39 Clearing 13 F-32 Clearing of Normal Account
ACCOUNTS RECEIVABLE Accounts Receivable is a Subsidiary Ledger and deals with Sales & Distribution Module. Sales-Domestic, Sales-Exports, Sales-Internal, Sales-Services are the common accounts. Steps: 1) Define Account Groups. SD Customer (for Material), FI Customers (for Services Ex: AMCs) 2) Create Number Ranges to Customer Account Groups 3) Assign Number Ranges to Customer Groups 4) (Creation of GL a/cs) 5) Create Customer Master Date 6) Define Number Ranges for Postings 7) Sales Invoice Postings 8) Receipt Entry Interview Question: (We dont create Tolerance Group again here as we gave already in Vendor Master Define Tolerance Groups for Vendors / Customers) DEFINE ACCOUNT GROUPS Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Customer Accounts> Master Date> Preparations for Creating Customer Master Data> Define Account Groups with Screen Layout (Customers) Transaction Code is OBD2 Go to New Entries Give a/c Group GILS Give Name SD Customers for GIL Double Click on Company Data Double Click on Account Management Make Reconciliation a/c as required entry Save Go to New Entries Give a/c Group GILF Give Name FI Customers for GIL Double Click on Company Data Double Click on Account Management Make Reconciliation a/c as required entry Save CREATE NUMBER RANGES FOR CUSTOMER ACCOUNTS Transaction Code is XDN1 Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Customer Accounts> Master Date> Preparations for Creating Customer Master Data> Create Number Ranges for Customer Accounts Select Change Intervals Insert Intervals 14 700000 700100 Again Select Insert Intervals 15 700101-700200 Save
ASSIGN NUMBER RANGES TO ACCOUNT GROUPS Transaction Code is OBAR Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Customer Accounts> Master Date> Preparations for Creating Customer Master Data> Assign Number Ranges for Customer Account Groups Go to Position Give GILF 14 and 15 15 Save
CREATION OF GL ACCOUNTS GO to OBD4 Current Assets 200 000 200 099 Go to FS00 Give 200 040 Create Account Group Current Assets B/S Item Text Sundry Debtors a/c Select Control Data Tab Currency INR Reconciliation Customers Line Item Display Give Sort Key 031 DONT SELECT Only Balances in Local Currency and Open Item Select Create Bank Interval Tab Give Field Status Group G067 Save Give 300 000 Create Account Group Sales P&L Item Text Sales-Domestic a/c Select Control Data Tab Currency INR Line Item Display Give Sort Key 031 Select Only Balances in Local Currency Select Create Bank Interval Tab Give Field Status Group G029 (Revenue Accounts) DONT SELECT Open Item (means Pending Balances) Save

CREATION OF CUSTOMER MASTER Transaction Code is XD01 Transaction Code XD02 is to Change Customer Master Data Transaction Code XD03 is to View Customer Master Data Transaction Code XD04 is to view Change made to Customer Master Data Transaction Code XD02 is to block / unblock Customer Master Data Path: Accounting> Financial Accounting> Accounts Receivable> Master Records> Maintain Centrally> Create Select SD Customer for GIL for a/c Group Title Company Name YYYY Search YY Give Address Country IN Select Control Data Tab (if dual select Company Code Data Icon i.e, if Vendor and Customer are same) Recon Give Sundry Debtors A/c No. Sort Key 031 Select Payment Transactions Tab 001 Terms Save DEFINE NUMBER RANGES FOR POSTINGS Go to Transaction Code FBN1 Give Company Code Select Change Intervals, Select Insert Intervals, Give Number Ranges 14 (the next serial of the existing) 2004 16001 17000 Insert Intervals 16 2004 17001-18000 Insert Intervals 18 2004 18001 19000 Save SALES INVOICE POSTING Transaction Code is F-22 Path: Accounting> Financial Accounting> Accounts Receivable> Document Entry> Invoice General Give Document Date Give Customer A/c Give Amount Business Area Text Sales Invoice Posting Key 50 Sales a/c * + Save (If we dont make field status group as mandatory it will not prompt here we did not make business area as required entry earlier)

HOW TO VIEW CUSTOMER ACCOUNTS Transaction Code FBL5N Path: Accounting> Financial Accounting> Accounts Receivable> Account> Display / Change Line Items Give Customer a/c No. Give Co Code Execute RECEIPT ENTRY Transaction Code is F-28 Path : Accounting> Financial Accounting> Accounts Receivable> Document Entry> Incoming Payment Give Document Date Give Bank a/c Business Area Amount Text Receipt against Invoice Number. Give Customer a/c No. Select Process Open Items Change Color Save Go to FBL5N Execute to view the customer a/c ADVANCE FROM CUSTOMERS It is the special GL Account. System Defined Special GL Indicator is A Steps: 1. Creation of GL Accounts ( Advance from Customers Current liability Group) 2. Link Between Reconciliation a/c ( Sundry debtors a/c ) and Special GL Account i.e. Advance from customers 3. Advance receipt 4. Sales Invoice Posting F-22 5. Transfer of Advance from Special GL a/c to Normal GL a/c by clearing Special GL a/c 6. Clearing normal accounts CREATION OF GL ACCOUNTS Go to FS00 ( Current liability 100300 to 399) Give GL a/c number 100355 Give company code Create Account group current liabilities B/S a/c Text Advance from customers Select Ctrl tab

INR Reconciliation a/c type customers Line item display Sort key 031 Select create Bank Interest Field status group G067 Save LINK BETWEEN RECONCILIATION A/C AND SPECIAL GL A/C Transaction code is OBXR Path: SPRO> IMG> Financial Accounting> Accounts receivable and accounts payable> Business transactions> Down payment received> Define reconciliation a/c for customer down payments Double click on Special GL Indicator A Give Chart of Accounts 1111 For reconciliation a/c Give Sundry debtors a/c number For Special GL Account Give advance for customers a/c number Save ADVANCE RECEIPT Transaction code is F-29 Path: Accounting> Financial Accounting> Accounts receivable> Document Entry> Down payment > Again Down payment Give Document Date Give Customer Account Give Special GL Indicator A Give Bank Account number Give Business Area Give Amount Give Text Advance from customer, *, Business area, +, Simulate Save Note: Posting key 19 is customers Special GL credit SALES INVOICE POSTING Go to F-22 Give Document Date Give Account number for customer System gives a message that down payment exists. Give Amount Give text Sales Invoice Posting key 50 Sales account *, Business area, +, Simulate Save

TRANSFER OF ADVANCE FROM SPECIAL GL TO NORMAL GL ACCOUNT BY CLEARING Transaction code is F-39 Path: Accounting> Financial Accounting> Accounts receivable> Document Entry> Down payment >Clearing Give Document Date Give Customer a/c number Give Text Transfer of advance Select Process down payments Type amount in transfer posting Save CLEARING OF NORMAL ACCOUNT Transaction code is F-32 Path: Accounting> Financial Accounting> Accounts receivable> Account> Clear Give Customer account number, Give Company Code, Select Process open items, Change color for DA and DR Equal amount Save Go to FBL5N to view

INTEREST CALCULATION Define Interest Calculation Types Prepare Account Balance Interest Calculation Prepare Account Balance Interest Calculation Define Time Dependant Terms Enter Interest Values Define Automatic Posting Account Entry for Loan Receipt Interest Calculation Run

INTEREST CALCULATION Item Interest: Interest is calculated on Gross Invoice Balance Interest: Banks take day end balance for calculating interest There are two types of Interests. One is Balance Interest Calculation. Second one is Item Interest Calculation. System defined Balance Interest Calculation type indicator is S, For Item Interest Calculation type indicator is P. Balance Interest Calculation type is used for GL a/cs. Item Interest Calculation type is used for Vendors and Customers. Only prerequisite for calculation is Interest Rate. Steps: DEFINE INTEREST CALCULATION TYPES Transaction Code is OB46 Path: SPRO> IMG> Financial Accounting> GL Accounts> Business Transactions> Bank a/c Interest Calculation> Interest Calculation Global settings> Define Interest Calculation types Go to New Entries, Give Interest Indicator G1 (any thing) Name 5% Balance Interest, Interest Calculation type S Name G2 5% Item Interest P Save PREPARE ACCOUNT BALANCE INTEREST CALCULATION Transaction Code is OBAA Path:SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions> Bank a/c Interest Calculations> Interest Calculation Global settings> Prepare a/c Balance Interest Calculation. Go to New Entries G1 Interest Calculation Indicator Frequency Months Calendar type G Output Control Check Balance plus Interest Save Next Entry or F8 G2 Frequency 01 Calendar Type G Balance Plus Interest Check Save
DEFINE REFERENCE INTEREST RATES Transaction Code is OBAC Path: SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions> Bank a/c Interest Calculations> Interest Calculation> Define Reference Interest Rates Go to New Entries Reference Interest Rate G1 Long Text 5% Balance Interest Short Text same Currency INR Date from 01.04.2004 Save Next Entry G2 5% Item Interest Date from 01.04.2004 INR Save DEFINE TIME DEPEDENDANT TERMS Transaction Code is OB81 Path: SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions> Bank a/c Interest Calculations> Interest Calculation> Define Time Dependant Terms. Go to New Entries Interest Type Indicator G1 INR eff from 01.04.2004 Sequential No.1 for debit and 2 for Credit Give 01 Terms take Debit Interest Balance Interest Cal Save Next Entry G1 INR 01.04.2004 02 Term Credit Interest Balance Interest Calculation Save Interest Type Indicator G2 INR eff from 01.04.2004 Sequential No.01 Terms take Debit Interest Arrears Interest Save Next Entry G1 INR 01.04.2004 02 Term Credit Interest Arrears Interest Calculation Save
TO GET ALL TRANSACTION CODES IN SAP : Give Table Name TSTC We can give any Table No.
SE16
ENTER INTEREST VALUES Transaction Code is OB83 Path: SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions> Bank a/c Interest Calculations> Interest Calculation> Enter Interest Values Go to New Entries Reference G1 Eff from 01.04.04 Int Rate 5 G2 01.04.04 5 Save Creation of GL Account Go to OBD4 Go to New Entries Give chart of accounts 1111 Account group INTE Name Interest Expenses From account 400600-400699 Save Go to FS00 Account number 400610 Create account Group Interest expenses P & L Account Text Interest on loan Select Ctrl data Tab INR Balance in local currency Line Item Sort Key 002 Select Create Bank Interest Tab Field status Group G001 Save Go to OBD4 Create account group secured loans Take current liability Liability series Save Go to FS00 100610 Secured loans b/s a/c SBI Term loan a/c Select Ctrl data Tab

INR Balance in local currency Open Item Line Item Sort Key 002 Select Create Bank Interest Tab Field status Group G005 Check relevant cash flow Give interest indicator G1 Save DEFINE AUTOMATIC POSTING ACCOUNT Transaction Code is OBV2 Path: SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions> Bank a/c Interest Calculations> Interest Postings> Prepare GL Account Balance Interest Calculations Select Accounts Give Chart of accounts 1111 Account symbol 2000 Currency INR GL Account number 400610 Account symbol 2002 Currency INR GL Account number 400610 Save Note: 2000 is GL account Interest Paid, 0002 is Interest Paid Account ENTRY FOR LOAN RECEIPT Go to F-02 Give Document Date 01.11.04 Posting Date 01.11.04 Give Bank Account Give Amount Business area Text loan Value Date 01.11.04 Posting Key 50 SBI Term Loan Account *, Business Area, + Value Date 01.11.04 Simulate Save Loan repayment F-02 Take current Date Give amount Business Area Value Date

Text Loan repayment Posting Key 50 SBI OD Account Save INTEREST CALCULATION RUN Transaction Code is F.52 Path: Accounting> Financial Accounting> General Ledger> Periodic Processing> Interest Calculation> Balances Give Chart of Accounts Give GL Account Number 100610 Give Company Code Calculation Period 01.11.04 to 31.12.04 Select Leap Year Select Post also if Value date in past, Update Execute Go to System Services Batch input Sessions Select the session RFSZIS00 Select Process Master record Select display errors only process
BILLS OF EXCHANGE Entries for Bills of Exchange in Sap Creation of GL Accounts Link Between Reconciliation a/c and Special GL a/c Link Between Bank a/c, Reconciliation a/c and Bank Bill Discounting a/c Sales Invoice Posting F-22 Bills Of Exchange Receipt F-36 Assign Bill Discounting Charges Bank Bill Discounting Reverse Liability
TRANSACTION CODES SL TC Code Particulars 1 OBYN Link Between Reconciliation a/c and Special GL a/c 2 OBYK Link Between Bank a/c, Reconciliation a/c and Bank Bill Discounting a/c 3 F-22 Sales Invoice Posting 4 F-36 Bills Of Exchange Receipt 5 Assign Bill Discounting Charges 6 F-33 Bank Bill Discounting 7 F-20 Reverse Liability
BILLS OF EXCHANGE There are two types of Bills of Exchange 1. Bills Payable 2. Bills Receivable Bill is created under Negotiable Instruments Act and it can be discounted in bank. Customer has o sign and accept the terms and then only we can discount the same in the bank to transfer write this is transfer and sign. It can be transferred to any one. Contingent liability is created when discounted. No entries are there for contingent liability. It should be taken in Notes forming part of P&L and B/S. ENTRIES FOR BILLS OF EXCHANGE IN SAP 1. Party account debit Sales account credit 2. For Bills of Exchange Receipt Debit bills of exchange Credit sundry debtors or Bills of exchange clearing account 3. For Bills Discounting Debit Bank Debit Interest Credit Bank Bill Discounting Account 4. For reversal of the liability Debit bank Bill Discounting Account Credit Party Account (Sundry debtors bills of exchange clearing account ) Note: W is the Special GL Indicator for bills of exchange Steps: 1) Creation of GL accounts 2) Link between Reconciliation a/c and Special GL a/c 3) Link between Bank a/c, Reconciliation a/c and Bank Bill Discounting a/c 4) Sales Invoice Posting 5) Bills of Exchange Receipt 6) Assign Bank Discounting GL a/c 7) Bank Bill Discounting 8) Reversal of Liabilities CREATION OF GL ACCOUNTS Create 1) Sundry Debtors Bills of Exchange a/c (Same as Sundry Debtors) (It is also Reconciliation a/c) 2) Bank Bill Discounting a/c (Liability a/c) 3) Bank Bill Discounting Expenses a/c Create all the above accounts in GL Master. Also Create Bank Bills of Exchange a/c For Bank Check Post Automatically Relevant to Cash Flow Sort Key 031 for Bill Discounting Charges a/c LINK BETWEEN RECONCILIATION A/C AND SPECIAL GL A/C Transaction Code is OBYN Path: SPRO> IMG> Financial Accounting> Bank Accounting> Business Transactions> B/E Transactions> Bills of Exchange Receivable> Post Bills of Exchange Receivable> Define Alternative Reconciliation a/c for Bills of Exchange Receivable Double click on Special GL Indicator w

Give Chart of Accounts 1111 Reconciliation a/c No. Give Sundry Debtors Account No. Special GL a/c Give Sundry Debtors Bills of Exchange a/c Save LINK BETWEEN BANK A/C, RECONCILIATION A/C AND BANK BILL DISCOUNTING A/C Transaction Code OBYK Path: SPRO> IMG> Financial Accounting> Bank Accounting> Business Transactions> B/E Transactions> Bills of Exchange Receivable> Present Bills of Exchange at Bank> Define Bank Sub-a/cs Go to New Entries. Give Chart of Accounts 1111. Give Bank a/c Give Regular Bank a/c Usage Discounting, Special GL Indicator W Customer Reconciliation a/c Give Sundry Debtors a/c No. Bank Sub Liability Bank Bills of Exchange a/c Save SALES INVOICE POSTING F-22 01 Customer A/c No. 50 Sales Domestic BILLS OF EXCHANGE RECEIPT F-36 Path: Accounting> Financial Accounting> Accounts Receivable> Document Entry> Bills of Exchange> Payment Note: Posting Key 09 is Debit for Customer Bills of Exchange a/c Posting Key 19 is Credit for Customer Bills of Exchange. Customer Bills of Exchange a/c Debit Customer a/c Credit Give Document Date Give Customer Account No. Give Special GL Indicator W . Give amount Test B/E. Due on Give due date usually it is 90 days. Grace period 3 days. Select Process Open Items. Change Color Simulate Save To view B/E outstanding go to TC Code FBL3N Give GL alc No. Sundry Debtors B/E a/c No.
ASSIGN BILL DISCOUNTING CHARGES Path: SPRO> IMG> Financial Accounting> Bank Accounting> Business Transactions> B/E Transactions> Bills of Exchange Receivable> Post Bills of Exchange Receivable> Define Accounts for Bills of Exchange Transactions. Double click on Bank Discount Charges Give Chart of Accounts 1111 Account Bill Discounting Charges a/c Save BANK BILL DISCOUNTING Transaction Code is F-33 Path: Accounting> Financial Accounting> Accounts Receivable> Document Entry> Bills of Exchange> Discounting Give document date, usage Discounting Bank a/c Regular Bank a/c No Business area Amount Net Bank Charges Give amount manually (both should tally with the Gross amount) Text Bill Discounting Charges Select Bills of Exchange Give Document No.16008 Give Fiscal Year 2004 Select Bills of Exchange Go to Document simulate Bank a/c DR Bill Discounting Charges DR Liability BE a/c CR Save Note While Entering BE Receipt (F-36) Document Number should be noted. REVERSE LIABILITY Transaction Code is F-20 Path: Accounting> Financial Accounting> Accounts Receivable> Document Entry> Bills of Exchange> Reverse Contingent Liability Give Document Date GL Bank Bill Discounting a/c Usage Discount Save Note Document No. Go to FB03 and FBL3N and check

ENTRIES 1) F-22 Sales Invoice Debit Customer (01) Credit Sales (50) 2) F-36 B/E Receipt Debit Customer Bills of Exchange a/c (09) Credit Customer (15) 3) F-33 Discounting Debit Bank Debit (40) Bill Discounting Expenses a/c (40) Credit Bank Bills Discounting (50) (Liability) 4) F-20 For Clearing / Reversal of Contingent Liability Debit Bank Bill Discounting a/c (Liability) (40) Credit Customer B/E a/c (19)

DUNNING Define Dunning Area Define Dunning Procedure - Transaction Code FBMP Assigning Dunning Procedure to Customer Master It is a German Word, which means Reminder. There are maximum 9 levels of Dunning available in SAP. Here level means hierarchy (from bottom to top). In real time only 4 Dunning Levels are used. At 5th Dunning level reminder goes to Legal Department. Steps: DEFINE DUNNING AREA Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Business Transactions> Dunning> Basic settings for Dunning> Define Dunning Areas. Go to New Entries Give Company Code Area (Numeric or Alpha) gave 01 Text Dunning for Domestic Customers of GIL Save System gives a message Dunning Notices are not yet defined (For Vendors Dunning is done based on their Delivery Schedules) DEFINE DUNNING PROCEDURE Transaction Code is FBMP Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Business Transactions> Dunning> Dunning Procedure> Define Dunning Procedures Go to New Procedure (Can give Numeric or Alpha for Dunning Procedures) Gave GIDN Dunning Procedure for GIL Dunning Intervals in days 7 (in general) No. of Dunning levels 4 Total due from dunning level Dont define Grace period 3 Interest Indicator Give G2 (only item Interest Indicator to be given) Select Standard Transaction Dunning Select Dunning Levels Icon Activate calculate interest from 10, 17, 24 Select always Dun in Legal Dunning Procedure Select Charges Give Currency INR Dunning Level 1 ( To define 1 to 4) Dunning charges (either % or amount not both) gave 100 Select Minimum amount Icon Give Currency INR Dunning Level 1 Minimum % 5 Minimum amount for Interest 300 (which ever is higher it will be taken) Select Dunning Texts Give Company Code 1111

Select Customer Continue Select New Company Code Icon Give Company Code 1111 Activate Dunning by dunning area Separate notice for Dunning level Activate Save Again select dunning text Give company code 1111 Now go for New session Use Transaction Code FBMP (Same Screen will come) Double Click on 0001 Select Dunning Text Give Company Code 0001 Select Customer Continue Select the fields and copy in our original Screen. (F_150_dunn_01 etc..) Again go back copy legal and paste in our screen. Go back and save. ASSIGNING DUNNING PROCEDURE TO CUSTOMER MASTER Go to XD02 Give Company Code Give Customer No Select Correspondence Give Dunning Procedure GIDN Save

TAX ON SALES & PURCHASES Define Procedure Assign Tax Procedure to India Define Tax Codes for Sales / Purchases Creation of GL Accounts Assignment of Tax Accounts Assign Tax Codes to Customer Master TRANSACTION CODES SL TC CODE PARTICULARS 1 OBQ3 Define Procedure 2 Assign Tax Procedure to India 3 FTXP Define Tax Codes for Sales / Purchases 4 OB40 Assignment of Tax Accounts 5 XD02 Assign Tax Codes to Customer Master
DEFINE PROCEDURE Transaction Code is OBQ3 Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Tax on Sales / Purchases> Basic Settings> Check Calculation Procedure Select Define Procedures Go to New Entries Procedure TAXINJ Description Sales Tax India . Save Select TAXINJ Double Click on control Data Go to New Entries 1) Step 100 (any number we can give) Ctype (Condition Type) BASB (Base amount) Description Base amount 2) Step 200 MWVS Input Tax (Generally on Purchases) From 100 to 100 (as it is on the base amount) Give a/c key VST (for Input Tax) 3) Step 300 MWAS Output Tax 100 to 100 a/c key MWS Save ASSIGN TAX PROCEDURE TO INDIA Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Tax on Sales / Purchases> Basic Settings> Assign Country to Calculation Procedure Go to position Give IN Country Give TAXINJ Save

DEFINE TAX CODES FOR SALES / PURCHASES Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Tax on Sales / Purchases> calculation> Define Tax Codes for Sales / Purchases Transaction code FTXP Give Country IN Tax Code G1 (we can give any thing) Description Input Tax System defined variant is V for Input Tax. So Tax Type give V Continue Give percentage 10 Select Output Tax Select Deactivate Line Save G2 Output Tax Tax type is A (System defined). Continue 12 Output Tax (dont give % beside 10 and 12) Select Input Tax Select deactivate line Save CREATION OF GL ACCOUNTS Sales Tax Payable (Current Liability Range 100300 - 100399) Give 100385 Create Currency Liability B/S Short Text ST Payable Select Control Data INR Local Currency Open Item Line Item Sort Key 031 Select Create Bank Interest G001 Field Status Group Save ASSIGNMENT OF TAX ACCOUNTS Transaction Code OB40 Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Tax on Sales/Purchases> Postings> Define Tax accounts. (This CIN, we should create that many GL accounts as required) Select VST Double Click on VST (Input Tax) Give Chart of Accounts 1111

Save Select Tax Code Save G1 Give Account Inventory a/c Save Go back Double Click MWS (Output Tax) Select Tax Code Save G2 Give Account Sales Tax Payable a/c Save ASSIGN TAX CODES TO CUSTOMER MASTER Transaction Code XD02 Give Company Code Give Customer No Select General Data Tab Select Control Data Tab Give Tax No.1: G2 Select Sales/Purchases Tax Save Go to FS00 change Sales a/c Give Company Code Sales Account No. Select Change button Select Control Data Tax Category Give * Select Posting without Tax allowed Save System gives a message Sales Tax Code has been changed. Please check. Say Continue Go to F-22 Sales Invoice Posting In Posting Select Calculate Tax Select Tax Code G2 (after amount *) Simulate Save

AUTOMATIC PAYMENT Setup Company Codes for Payment Transactions Setup Paying Company Codes for Payment Transactions Setup Payment Methods per Country for Payment Transactions. Setup Payment Methods per Company Code for Payment Transactions Setup Bank Determinations for Payment Transactions. Payment with Print Transaction Code F-58 We get Cheque printed with posting. Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Business Transactions> Outgoing Payments> Automatic Outgoing Payments> Payment Method / Bank Selection for Payment Programme Steps: 1) Set up all Company Code for Payment transactions. 2) Set up Paying Company Codes for Payment Transactions 3) Set up Payment Methods per Country for Payment Transactions. 4) Set up Payment methods per company code for payment transactions 5) Set up Bank determinations for payment transactions. SET UP COMPANY CODES FOR PAYMENT TRANSACTIONS Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Business Transactions> Outgoing Payments> Automatic Outgoing Payments> Payment Method / Bank Selection for Payment Programme> Set up all Company Code for Payment transactions. Go to New Entries, Give Company Code, Sending Company Code is our Company Code. Paying Company Code Our Branch Company Code or same as our Company Code. Outgoing discount with Cash Discount from 5 Vendors Special GL a/c to be paid FIP Customers Special GL Transaction to be paid FJV Save Go back twice SET UP PAYING COMPANY CODES FOR PAYMENT TRANSACTIONS Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Business Transactions> Outgoing Payments> Automatic Outgoing Payments> Payment Method / Bank Selection for Payment Programme> Set up Paying Company Codes for Payment Transactions Go to New Entries Paying Company Code 1111 Minimum amount for incoming payment1000 Minimum amount for outgoing payment 1000 Select sender details Text ID ADRS

In text elements letter header in text ID F-0001-header Footer text F-0001-footer sender F-0001-sender Save Go back twice SET UP PAYMENT METHODS PER COUNTRY FOR PAYMENT TRANSACTIONS. Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Business Transactions> Outgoing Payments> Automatic Outgoing Payments> Payment Method / Bank Selection for Payment Programme> Set up Payment Methods per Country for Payment Transactions. Go to new entries Country IN Payment method C Description check payment Select check Select allowed for personal payments also Select bank details Select collection authorization (all these are for Vendor ) Document type for payment KZ Clearing document type KR (In real time Give ZP ZV and number ranges to be assigned also ) Save Go back twice SET UP PAYMENT METHODS PER COMPANY CODE FOR PAYMENT TRANSACTIONS Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Business Transactions> Outgoing Payments> Automatic Outgoing Payments> Payment Method / Bank Selection for Payment Programme> Set up Payment methods per company code for payment transactions Go to new entries Country IN Payment method C Amount limits Minimum amount 1000 Maximum amount all 9s Grouping of items Select single payment for marked item Click payment advise control Save Go back twice

SET UP BANK DETERMINATIONS FOR PAYMENT TRANSACTIONS. Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Business Transactions> Outgoing Payments> Automatic Outgoing Payments> Payment Method / Bank Selection for Payment Programme> Set up Bank determinations for payment transactions. Go to new entries Country IN Payment method C Rank order 01 (It depends on the house bank ) House bank SBI Save Double click on bank accounts Go to New entries House bank SBI Payment method C Currency INR Account ID CURR Bank account ICICI Account number GL account number Save Double click on available amounts Go to new entries House Bank SBI account ID CURR Currency INR Available for outgoing payment 1500000 Schedule in coming payment 1000000 (End user will change this everyday) Save PAYMENT WITH PRINT Transaction code F-58 Path: Accounting> Financial Accounting> Accounts payable> Document entry> Outgoing payment> Post + Print Forms Give company code Payment method C House bank SBI Check lot number 1 Printer for forms LP01 Select print immediately Enter payments (Click icon) (Here if company code is not in grey color customization is not completed) Amount Value date Business area Give vendor account Text Select process open items Save Go to FBZP for checking
CASH JOURNAL
Creation of GL Accounts Setup Cash Journal Create / Change / Delete Business Transactions Define Number Ranges for Cash Journal Posting of Transaction TRANSACTION CODES SL TC CODE PARTICULARS 1 FBCJC0 Setup Cash Journal 2 FBCJC2 Create / Change / Delete Business Transactions 3 FBCJC1 Define Number Ranges for Cash Journal 4 FBCJ Posting of Transaction
CREATION OF GL ACCOUNTS 1. Petty Cash Book 2. Cash transfer from bank (Withdraw) 3. Cash transfer to bank (Deposit) 4. Cash Purchases 5. Cash Sales Go to FS00 GL Account number 200025 Company code 1111 With template 200020 Bank account Change text Petty Cash book Select control data Only balances in local currency Line item Sort key Create bank interest G005 Select post automatically Relevant cash flow Save Go for 200026 With template 200025 Change text Transfer from bank Save Go for 200027 With template Change text Transfer to bank Save
200025

Go for 300005 sales a/c With template Give sales a/c number Change text Cash sales Save Go for 400040 Admn. Expenses Create P&L Account Cash purchases text Control data Only balance line item Sort key 002 Field status group G001 Save
SETUP CASH JOURNAL Path: SPRO> IMG> Financial Accounting> Bank accounts> Business transactions> Cash journal> Setup cash journal Transaction code is FBCJC0 Select 1000 (2 lines) Select copy as button Give our company code Give a/c number Petty cash GL a/c number Currency INR in both lines Save CREATE / CHANGE / DELETE BUSINESS TRANSACTIONS Path: SPRO> Financial Accounting> Bank accounting> Business transactions> Cash journal> Create/change/delete business transaction Transaction code is FBCJC2 Select 1000 6 times (six lines) Select Copy as button give our company code 200026 (Transfer from bank a/c no) Select Copy as button give our company code 200028 (Transfer from bank a/c no) Select Copy as button Give our company code 400040 Cash Purchase Select Copy as button Give our company code 300005 Cash Sales Save If we get tax code here delete and save. DEFINE NUMBER RANGES FOR CASH JOURNAL Transaction Code is FBCJC1 Path: SPRO> Financial Accounting> Bank accounting> Business transactions> Cash journal> Define Number Range Intervals for Cash Journal Documents Give company code Select change intervals Select insert intervals Give number range 01 From number 1 To 1000 Save
POSTING OF TRANSACTION Transaction Code is FBCJ Path: Accounting> Financial Accounting> Banks> Incoming> Cash journal. Select Cash receipts Business transactions Cash transfer from bank amount 15000 ` Give GL a/c 20026 Give text Transfer from bank Give Business Area Click post Cash Payment Business transaction Cash transfer to bank Amount Text Business area Post To view FS10N (GL account balances)

INTEGRATION SL TC CODE PARTICULARS 1 Integration with MM OBYC 2 SD Flow VKOA GL Account links with other modules is called Integration. When goods received and accepted the following are the entries SAP NON SAP Inventory account debit GR/IR Debit vendor credit GR/IR Account credit (Goods received) GR/IR Debit Inventory Debit GR/IR Credit Vendor Credit (When material accepted) MM people will categorize the materials based on their class and FICO will create GL a/c and assign proper accounts to proper class of material INTEGRATION WITH MM Go to Transaction code is OBYC Note: Material master will be created with reference to material types 1. Raw material ROH 2. Stores and spares ERSA 3. Packing material VERP 4. Finished goods FERT 5. Semi finished goods HALB 6. Trading goods HAWA 7. Services DIEN These are similar to account groups in FI MM FLOW MRP Material requirement planning> Product catalog> Physical Inventory> Valuation> Purchasing> Inventory management> Invoice verification> Consumption based planning For inventory posting take BSX For consumption GBB SD FLOW Sales Support, Sales, Credit management, Transport, Sales information Transaction code VKOA for SD integration Sales revenues ERL Sales deductions (Sales Returns) ERS Freight Revenue ERF Rebate Sales Deduction ERP Sales in Transit BSD Output Tax MWS Maximum 10 accounts are created in SD and assigned
FINANCIAL STATEMENT VERSION SL 1 2 TC CODE OB58 F.01 PARTICULARS To view Balance Sheet
Transaction Code is OB58 It is nothing but Balance Sheet, Profit and Loss account Go to New Entries Financial statement version 1111 Name Balance Sheet, Profit and Loss account for GIL Maintain Language EN Select item keys Chart of accounts1111 Save Select financial statement accounts Double click on Assets, Type assets (Assets will come on to text) Like that do for liabilities Save Select liabilities Select Create items icon Type share capital, Reserves and surplus, Secured loans, Unsecured loans, Current Liabilities, Provisions Select Share Capital Select Create Items Equity Share Capital, Preference Share Capital Select reserves and surplus Create icon Profit and Loss account, General reserve, Capital reserve Save ASSIGNING ACCOUNTS Select Equity share capital Select assign accounts Type from account (GL account number) to account, which is also same account number Select debit and credit Save Select current liabilities Assign liability Give range Double click to give / add GL accounts

TO CHECK NON ASSIGNED GL ACCOUNTS Go to check icon beside info icon Select non-assigned accounts Assign from the list TO VIEW BALANCE SHEET Transaction code F.01 Give chart of accounts Give company code Execute

ASSET MANAGEMENT Copy Chart of Depreciation Creation of 0% Tax Codes Assign Tax Codes for Non-Taxable Transactions Assign Chart of Depreciation to Company Code Specify Account Determination Create Screen Layout Rules Define Asset Classes Define Number Ranges Creation of GL Accounts Integration With GL Determine Depreciation Areas in Asset Classes Define Screen Layout for Asset Master Data Define Screen Layouts for Asset Depreciation Areas Define Number Ranges for Depreciation Postings Specify Intervals and Posting Rules Specify Round up Net Book Valuation Depreciation Keys Define Base Method Define Declining Balance Methods Define Multi Level Methods Define Period Control Methods Define Depreciation Key Asset Master Creation Creation of Sub-Asset Asset Purchase Posting How to View Sub Asset Value Balances How to View The Asset Balances Depreciation Run Sale of Asset Transfer of Asset Scraping of An Asset
TRANSACTION CODES SL TC CODE PARTICULARS 1 EC08 Copy Chart of Depreciation 2 FTXP Creation of 0% Tax Codes 3 OBCL Assign Tax Codes for Non-Taxable Transactions 4 OAOB Assign Chart of Depreciation to Company Code 5 Specify Account Determination 6 Create Screen Layout Rules 7 OAOA Define Asset Classes 8 ASO8 Define Number Ranges for Master Classes 9 AO90 Integration With GL 10 OAYZ Determine Depreciation Areas in Asset Classes 11 Define Screen Layout for Asset Master Data 12 AO21 Define Screen Layouts for Asset Depreciation Areas 13 FBN1 Define Number Ranges for Depreciation Postings 14 OAYR Specify Intervals and Posting Rules 15 OAYO Specify Round up Net Book Valuation 16 Depreciation Keys 17 Define Base Method 18 AFAMD Define Declining Balance Methods 19 AFAMS Define Multi Level Methods 20 AFAMP Define Period Control Methods 21 AFAMA Define Depreciation Key 22 AS01 Asset Master Creation 23 AS11 Creation of Sub-Asset 24 F-90 Asset Purchase Posting 25 AW01 How to View Sub Asset Value Balances 26 S_ALR_87011965 How to View The Asset Balances 27 AFAB Depreciation Run 28 F-92 Sale of Asset 29 ABUMN Transfer of Asset 30 ABAVN Scraping of An Asset
Asset is which gives service for more than one year. From capitalization date we must start calculating depreciation. Batch file for Batch Data Communication is BDC is used for uploading data into SAP. There wont be any depreciation or Work In Progress usually. Depreciation date varies from shift to shift 24 hours 3 shifts 8 hours one shift. It is also a subsidiary ledger. Here we use the term Chart of Depreciation. We are going to copy from German Chart of Depreciation 0DE. Depreciation areas are of two types. One is 01 Book Depreciation. Second is 02 Tax Depreciation. 01 Book Depreciation is used for calculating Book Depreciation i.e. according to the Company Law. Depreciation Methods are of two types. One is SLM another one is WDV.
Sub-Asset Master is to be created with reference to Main Asset Master Main Asset Master is to be created with reference to Asset Class In Asset Class we assign Account Determination For Account Determination we assign the accounts based upon the transactions like purchase, sale, scrap, loss, profit, depreciation and accumulated depreciations. Sub-Asset example is Trolly -Vehicle (Main Asset) Godown, Shed - Building (Main Asset) Small Asset / Low value Assets Up to Rs. 10000 /- Value Entry for Small Asset :1. Debit Small Asset Credit Bank 2. Debit Depreciation a/c Credit Small Asset Accumulated depreciation a/c Structure ________________________________________________________________________ ! ! ! ! Account Determination Asset Class Main Asset Sub_Asset Land 10000 Lease Land 10100 Free Hold Land 10200 11000* Factory Building Non Factory Building Residential Building 31000* Factory Vehicles Non Factory Vehicles Vehicles other 20000 Plant 1 Plant 2 Plant 3
Rules: 1. 2. 3. 4.
Building
Vehicle
Plant & Machinary
Furniture & Fixtures 30000 Furniture & Fixtures Work In Progress 40000 *Other than these two all other are system define. COPY CHART OF DEPRECIATION Transaction Code is EC08 Path: SPRO> IMG> Financial Accounting> Asset Accounting> Organisational Structures> Copy Reference Chart of Depreciation / Depreciation Areas Double Click on copy Reference Chart of Depreciation. Go to Organisational Object on Menu Bar. Select Copy Organisational Object. From Chart of Account 0DE To 1111

System gives a message. Continue. It gives 0DE Message. Go Back Double Click on Specify Description for Chart of Depreciation. Change Text for 1111 Chart of Depreciation for GIL Save Go back Double Click on Copy/Delete Depreciation Areas Give Chart of Depreciation 1111 Click on Select all Icon and deselect 01 Book Depreciation Go to Edit Select Delete Save It says it can not be deleted Press and Save till we get the message that Data Saved (till we get Transport Request) (Finally 01, 02, 30 will be there) Note: Before assigning the Chart of Depreciation to Company code Zero% Tax Codes should be created. CREATION OF 0% TAX CODES Open a New Session. FTXP (for tax Codes) Give Country IN Give Tax Code AO Tax Code Text 0% Input Tax for GIL Give V Tax Type Continue or Save Give VO 0% Output Tax for GIL Give A Tax Type Continue or Save ASSIGN TAX CODES FOR NON-TAXABLE TRANSACTIONS Transaction Code is OBCL Path: SPRO, IMG> Financial Accounting> Financial Accounting global Settings> Tax on Sales / Purchases> Postings> Assign Tax Codes for Non-Taxable Transactions Give AO for Input Tax VO for Output Tax before our Company 1111 Save

ASSIGN CHART OF DEPRECIATION TO COMPANY CODE Transaction code OAOB Path: SPRO> IMG> Financial Accounting> Asset Accounting> Organisational Structure> Assign Chart of Depreciation to Company Code Give 1111 in Chart of Depreciation Save SPECIFY ACCOUNT DETERMINATION Path: SPRO> IMG> Financial Accounting> Asset Accounting> Organizational Structures> Asset Classes> Specify Account Determination 10000 to 40000 is System Defined Select 10000 Select Copy as button Give G10000 Land for Name of the a/c determination Save Select 20000, 30000, 40000 Select Copy as button Give G20000 Plant & Machinery G30000 Furniture & Fixtures G40000 Work In Progress for Name of the a/c determination Save Again select 10000 & 30000 Select copy as button G11000 Building G31000 Vehicles Save CREATE SCREEN LAYOUT RULES Path: SPRO> IMG> Financial Accounting> Asset Accounting> Organizational Structures> Asset Classes> Create Screen Layout Rules Copy 1000, 1100, 2000, 3000, 4000 Select copy as button Change 1000 to G100 Land Note: System defined screen layout for land 1000, Plant & Machinery 2000, Furniture & Fixtures 3000, Work In Progress 4000 & We create screen layout 1100 for Building 3100 for Vehicles (System accepts 4 digits only) G110 Buildings G200 Plant & Machinery G300 Furniture & Fixtures G400 Work In Progress Save Again Select G300 Select copy as button Give G310 Vehicles Save

DEFINE ASSET CLASSES Transaction Code is OAOA Path: SPRO> IMG> Financial Accounting> Asset Accounting> Organizational Structures> Asset Classes> Define Asset Classes Select New Entries Give G1000 (We can give anything even the GL a/c number) Land Free Hold G10000 Account Determination G100 Screen Layout 01 Number Range Select include Asset Select No AUC (Asset Under Construction) Save Click Next Entry icon G1001 Land Lease Hold G10000 G100 01 Select include Asset Select No AUC Save G1100 Factory Buildings G11000 G110 02 Select include Asset Select No AUC Save G2000 Plant & Machinery 1 G20000 G200 03 Select include Asset Select No AUC Save G3000 Furniture & Fixtures G30000 G300 04 Select include Asset Select No AUC Save G3100 Factory Vehicles G31000 G310 05 Select include Asset Select No AUC Save G4000 Work In Progress G40000 G400 06 Select include Asset Select Line Item settlement Save DEFINE NUMBER RANGES Transaction Code is AS08 Path: SPRO> IMG> Financial Accounting> Asset Accounting> Organizational Structures> Asset Classes> Define number range interval Give company code 1111 Select change intervals Select insert intervals Give No 01 From No 1 To No 1000 Enter Again Select Insert Interval Give No 02 From No 1001 To No 2000 Enter Again Select Insert Interval Give No 03 From No 2001 To No 3000 Enter Again Select Insert Interval Give No 04 From No 3001 To No 4000 Enter Again Select Insert Interval Give No 05 From No 4001 To No 5000 Enter Again Select Insert Interval Give No 06 From No 5001 To No 6000 Enter Save CREATION OF GL ACCOUNTS Go to FS00 Open a New Session Go to OBD4 Go to New entry Give Chart of Accounts

Chart of a/c a/c Group Name 1111 FAST Fixed Asset 1111 ACDP Accumulated Depreciation 1111 DEPR Depreciation 1111 OTEX Other Expenses 1111 OTIN Other Income Go to FS00 201005 Create Fixed Asset Land Free Hold INR Reconciliation Asset Tax Category Only input tax allowed Line Item Display Sort Key 08 G067 Field Status Group Relevant to Cash Flow Save 201010 With template 201005 Save 201015 With template 201005 201020 With template 201005 Save 201025 With template 201005 Save 201030 With template 201005 201035 With template 201005 Save Give 101015 Create Account Group Accumulated Depreciation B/S Accumulated Depreciation Factory Buildings INR Reconciliation Asset Line Item Sort Key 018 G067 Field Status Group Save 101020 With template 101015 101025 With template 101015 101030 With template 101015 Save From a/c 201000 101000 401000 402000 300100 To a/c 201999 101999 401999 402999 300199
Save
Enter Enter Enter Enter Enter Enter
Land Lease Hold Factory Building Save Plant & Machinery Furniture & Fixtures Factory Vehicles Save Work In Progress
Acc.Dep. P&M Save Acc.Dep. F&F Save Acc.Dep. Factory Vehicles

300115 Other Income P&L Sale of Asset Only Balance Line Item Sort Key 018 G052 Save 402005 Create Other Expenses P&L Loss on Sale of Asset Only Balance Line Item Sort Key 018 G001 Save 300120 Create Other Income P&L Profit on Sale of Asset Only Balance Line Item Sort Key 018 G001 Save 402010 Create Other Expenses P&L Loss due to scrapping Only Balance Line Item Sort Key 018 G001 Save
401005 Create Depreciation P&L Don t give Only Balance Line Item G001 Save
INTEGRATION WITH GL Transaction Code is AO90 Path: SPRO> IMG> Financial Accounting> Asset Accounting> Integration with the general ledger> Assign GL Accounts Give Chart of Depreciation 1111 Select 1111 Double Click on Account Determination Go to Position Give G10000 Select G10000 Double Click on B/S Accounts Acquisition 201005 Land Free Hold 402010 Loss on Scraping 300115 Sale of Asset 300120 Profit on Sale 402005 Loss on Asset Sale Save For land no Depreciation Special Reserves UK Gap US Gap Created Here Go Back Select G11000 Double Click on Balance Sheet Accounts 201015 Building 402010 Loss / Scrap 300115 Sale 300120 Profit 402005 Loss Double Click on Depreciation Accumulated Depreciation Account 101015 Depreciation Account (Ordinary) 401005 (i.e. 401005 Debit 101015 Credit) Save Continue Go Back Select G20000 Double Click on Balance Sheet Accounts 201020 P & M 402010 Loss / Scrap 300115 Sale 300120 Profit 402005 Loss Go Back

Select 1 Book Depreciation Double Click on Depreciation Accumulated Depreciation Account 101020 Depreciation Account 401005 Save Continue Go Back Twice Select G30000 Double Click on Balance Sheet Accounts 201025 F & F 402010 Loss / Scrap 300115 Sale 300120 Profit 402005 Loss Go Back Select 1 Book Depreciation Double Click on Depreciation Accumulated Depreciation Account 101025 Depreciation Account 401005 Save Continue Go Back Twice Select G31000 Double Click on Balance Sheet Accounts 201030 Vehicles 402010 Loss / Scrap 300115 Sale 300120 Profit 402005 Loss Go Back Select 1 Book Depreciation Double Click on Depreciation Accumulated Depreciation Account 101030 Depreciation Account 401005 Save Continue Go Back Twice Select G40000 Double Click on Balance Sheet Accounts 201035 WIP 402010 Loss / Scrap 300115 Sale 300120 Profit 402005 Loss No Depreciation for WIP Save

DETERMINE DEPRECIATION AREAS IN ASSET CLASSES Transaction Code is OAYZ Path: SPRO> IMG> Financial Accounting> Asset Accounting> Valuation> Determine Depreciation areas in the Asset Class Go to Position Give G1000 Select G1100 Double Click on Depreciation Areas Select 01 Book Depreciation Select Details Button Give Screen Layout 2000 Deselect Deactivate Depreciation Area Save Go Back Select G2000 Double Click on Depreciation Areas Select 01 Book Depreciation Select Details Button Give Screen Layout 2000 Deselect Deactivate Depreciation Area Save Go Back Select G3000 Double Click on Depreciation Areas Select 01 Book Depreciation Select Details Button Give Screen Layout 2000 Deselect Deactivate Depreciation Area Save Go Back Twice Select G3100 Double Click on Depreciation Areas Select 01 Book Depreciation Select Details Button Give Screen Layout 2000 Deselect Deactivate Depreciation Area Save Go Back Twice DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA (IMPORTANT SCREEN) Path: SPRO> IMG> Financial Accounting> Asset Accounting> Master Data> Screen layout> Define Screen Layout for Asset Master Data Double Click on Define Screen Layout for Asset Master Data Go to Position Give G100 Select G100 Double Click on Logical Field Groups

Select General Data Double Click on Field Group rules Select Posting Information Double Click on Field Group Rules Make Capitalization Required Entry Select Main Number Select Sub Number Save Continue Select Time Dependent Double Click on Field Group Rules Change Cost Center Optional Make Business Area as Required Entry Select Main Number & Sub Number Save Go Back Select Allocation Double Click on Field Group Rules No Change All Not Required Go Back twice Select G110 Select Logical Field Groups Select Posting Info Double Click on Field Group rules Make Capitalization Required Entry Select Main No & Select Sub No Go Back Select Time Dependent Select Field Group Rules Make Business Area as Required Entry Select Main Number Sub Number Save Go Back Twice Select G200 Double Click on Logical Field Groups Select Posting Info Double Click on Field Group rules Make Capitalization Required Entry Select Main Number &Select Sub Number Go Back Select 3 Time Dependent Double Click Field Group Rules Cost Center Optional Make Business Area as Required Entry Select Main Number & Sub Number

Save Go Back Twice Select G300 Double Click on Logical Field Groups Select Posting Info Double Click on Field Group rules Make Capitalization Required Entry Select Main Number Select Sub Number Save Go Back Select Time Dependent Double Click Field Group Rules Cost Center Optional Make Business Area as Required Entry Select Main Number Sub Number Save Go Back Twice Select G310 Double Click on Logical Field Groups Select Posting Info Double Click on Field Group rules Make Capitalization Required Entry Select Main Number Select Sub Number Go Back Select Time Dependent Double Click Field Group Rules Cost Center Optional Make Business Area as Required Entry Select Main Number Sub Number Save Go Back Twice Nothing for G400 DEFINE SCREEN LAYOUTS FOR ASSET DEPRECIATION AREAS Transaction code is AO21 Path: SPRO>Financial Accounting>Asset Accounting>Master Data>Screen Layout>Define Screen Layout for Asset Depreciation Areas Select 2000 Double Click on Field Group Rules Make Depreciation Key as Required Entry Make Useful Life as Required Entry Make Ordinary Depreciation Start Date as Required Entry For all above items Check Main Number & Sub Number Save

DEFINE NUMBER RANGES FOR DEPRECIATION POSTINGS Note: System Defined Number Range for Depreciation Posting is 03 Go to OBA7 Select Document type AF Click on Details Button Give Number Range as 03 Go to FBN1 Give Company Code 1111 Select Change Intervals Select Insert Intervals 03 2004 19001 20000 Select Ext Box Save SPECIFY INTERVALS AND POSTING RULES Transaction Code is OAYR Path: SPRO>Financial Accounting>Asset Accounting>Integration with GL>Post Depreciation to the GL> Specify Intervals and Posting Rules Select 1111 Double Click on Posting Rules Select 01 Book Depreciation Select Details Button Select Monthly Posting Save SPECIFY ROUND UP NET BOOK VALUATION Transaction Code is OAYO Path: SPRO>IMG>Financial Accounting>Asset Accounting>Valuation>Amount Specifications>Specify Rounding off Net Book Value and/or Depreciation Select Company Code Double Click on Rounding Specifications Select 01 (Book Depreciation) Click Details Button Select Rounding to Nearest whole Select Automatically Calculated Depreciation Save DEPRECIATION KEYS Steps: 1) DEFINE BASE METHOD Path: SPRO>Financial Accounting>Asset Accounting>Depreciation>Valuation Methods> Depreciation Key>Calculation Methods> Define Base Methods Select 0014 (Ordinary Explicit Depreciation) Save

2) DEFINE DECLINING BALANCE METHODS Transaction Code AFAMD Path: SPRO>Financial Accounting>Asset Accounting>Depreciation>Valuation Methods> Depreciation Key>Calculation Methods> Define Declining Balance Methods Give Chart of Depreciation 1111 Select 001 Save 3) DEFINE MULTI LEVEL METHODS Transaction Code is AFAMS Path: SPRO>Financial Accounting>Asset Accounting>Depreciation>Valuation Methods, Depreciation Key>Calculation Methods> Define Multi Level Methods Go to New Entries Give GA 12% SLM (We can give GB, GC etc rates as per Company Law) Validity Start Date From Ordinary Depreciation Start Date Double Click on levels Go to New Entries Acquisition year 9999 Year 999 Posting Period 12 Base Method 01 (acquisition Value) Percentage 12% Save Go back twice Select Next Entry Give GB 10% WDV From Ordinary Depreciation Start Date Double click on levels Go to New Entries 9999 999 12 Base Value Net Book Value 24 Percentage 10 Save 4) DEFINE PERIOD CONTROL METHODS Transaction code AFAMP Path: SPRO>Financial Accounting>Asset Accounting>Depreciation>Valuation Methods> Depreciation Key>Calculation Methods> Maintain Period Control Methods (Here we can give 6 or 06 or 006. Remember this as this is assigned in next screen) Go to New Entries Give 006 (Period Control Method) Acquisition 01 (Prorate at period of start date) Addition 01 (Prorata (based on Company Policy)) Retirement 01 (Prorata) Transfer 01 (Prorata) Description 01/01/01/01 (based on the above) Save

5) DEFINE DEPRECIATION KEY Transaction Code AFAMA Path: SPRO>Financial Accounting>Asset Accounting>Depreciation>Valuation Methods> Maintain Depreciation Key Go to New Entries Depreciation Key GA 12% SLM Select Period Control Accounting to Fiscal Year Select Depreciation to the Day Acquisition allowed only in Cap Year No Save System gives a message regarding phase Continue Double Click on Assignment of Calculation Methods Select New Entries Depreciation Type Ordinary Depreciation Phase From the start of the Deprecation Base Method 0014 Decline Balance Method 001 Period Control 006 Depreciation Multilevel Method GA Class Straight Line Depreciation Save Go back Twice Select GA (It was inactive) Select activate depreciation key icon It changes to active Save Go to New Entries GB WDV 10% Period Control according to Fiscal Year Select Depreciation to the day Save System gives message regarding phase Continue Save Double click on assignment of calculation methods Go to New Entries Depreciation Type =Special Tax Depreciation Phase from the start of depreciation 0014 (Base method) 001 006 GB Decline Balance Depreciation Class Save Go back Four Times Select GB Select activate button System message Continue Save Continue for the message Save

ASSET MASTER CREATION Transaction Code is AS01 Path: Accounting> Financial Accounting> Fixed Assets> Asset > Create > Asset Give Asset Class G1100 Give Company Code No.of Similar Assets 1 Select General Data Tab Description Factory Buildings Go to Posting Information Tab Capitalisation Date 01.04.2004. Select Time Dependant Tab Give Business Area Select Depreciation Areas 01 Book Depreciation Depreciation Key GA Life of Asset 10 Depreciation Start Date 01.04.2004 Save Note: System gives information Asset 1001 0 is created. Here 0 means Main Asset. This step is to be followed for creation any number of assets CREATION OF SUB-ASSET Transaction Code is AS11 Path: Accounting> Financial Accounting> Fixed Assets> Asset > Create > Sub Number>Asset Give Asset Number 1001 Give Company Code Select Master Data Tab Description Vehicle Shed Go to Posting Information Tab Capitalisation Date 01.04.2004. Select Time Dependant Tab Give Business Area Select Depreciation Areas 01 Book Depreciation Depreciation Key GA Life of Asset 10 Depreciation Start Date 01.04.2004 Save ASSET PURCHASE POSTING Transaction Code is F-90 Path: Accounting> Financial Accounting> Fixed Assets>Posting>Acquisition>External Acquisition> with Vendor Give Document Date Give Posting Key as 31 Select Sundry Creditors Capital Goods Give Amount 500000 Give Business Area Text Purchase of Building Note: Posting Key 70 is Debit for Asset and Posting Key 75 is Credit for Asset

Give Posting Key 70 Give Account Factory Building (shows only the asset master no) Note: Tran Type for asset posting is 100 for external acquisition and Tran type 200 Retirement without revenue and 210 Retirement with Revenue 300 for Transfer of Asset Give Tran Type as 100 Remove the Tax Column Give * for amt and + for text Simulate Save HOW TO VIEW SUB ASSET VALUE BALANCES Transaction Code is AW01 HOW TO VIEW THE ASSET BALANCES Transaction Code is S_ALR_87011965 Give Company Code Execute DEPRECIATION RUN Transaction Code AFAB Path: Accounting>Financial Accounting>Fixed Assets>Periodic Processing>Depreciation Run>Execute Give Company Code Give Fiscal Year Posting Period 01 Select Test Run Select Plannned Posting Run Execute Note: Depreciation should be run sequentially Remove Text Run Go to Programme on menu bar Select Execute in Back Ground Give output device LP01 Continue Select Date/Time Give Date F4 F2 Time F4 Continue (Gives German Time not Indian time) Go to Immediate Tab Select check button at bottom of the screen (it checks the input) Save Sys gives a message background job was scheduled for programme repost2000 Go to System on menu bar Select services Select jobs Select job overview Execute

Select Repost2000 Select spool button Activate spool number Go to display button or display contents Go to FS10N to check (Depreciation Calculated Per Annum Dep amt / 365 x Month Days) SALE OF ASSET Transaction Code is F-92 Path: Accounting>Financial Accounting>Fixed Assets>Posting>Retirement>Retirement with Revenue with customer Give Doc Date F4 F2 Give Customer account No. Amount 15 lacs Business Area Text Sale of Skoda Posting Key 50 Sale of Asset a/c 3000115 Transaction Type 200 * for amount Business Area Text + Select Asset Retirement Go to Document Simulate Sys will ask a/c no Give Skoda Give asset value Select complete retirement Continue Customer a/c DR Accumulated Depreciation a/c DR Loss on Sale of Asset DR Asset a/c CR Customer a/c DR Accumulated Depreciation DR Asset a/c CR Profit on Sale of Asset CR TRANSFER OF ASSET Transaction Code is ABUMN (AB08 Internal Transfer) Path: Accounting>Financial Accounting>Fixed Assets>Postings>Transfer>Transfer within company Code Give Asset No. F&F Document Date

Asset Value Date Text Transfer Existing Asset Some other Asset No. Go to additional details Give document type AA Go to extras on menu bar Simulate Save 2 Entries along with Accumulated Depreciation Note: Asset value date to be given as capitalization date SCRAPING OF AN ASSET Transaction Code is ABAVN Path: Accounting>Financial Accounting>Fixed Assets>Postings>Retirement>Retirement with Revenue>Asset Retirement by scraping Give Asset No Doc Date Give Posting date Give asset value Date (capitalization date) Text Select additional entries Give AA Doc type Go to extras Simulate 75 201030 22 lacs CR 70 101030 21699 DR 40 402010 2178301 Loss DR

CLOSING ENTRIES Carry Forward the Balances of Customers and Vendors Carry Forward the Asset Balances Carry Forward of GL Balances Carry Forward the Number Ranges SL TC CODE PARTICULARS 1 F.07 Carry Forward the Balances of Customers and Vendors 2 AJAB Carry Forward the Asset Balances 3 F.16 Carry Forward of GL Balances 4 OBH2 Carry Forward the Number Ranges Steps: 1) Carry forward the Balances of Customers and Vendors 2) Carry forward the Asset Balances Note: To transfer Asset Balances we have to run the Depreciation for the whole year 3) Carry forward the GL Balances Note: Carry forward can be possible for document type and number ranges i.e. it starts from 1 or from the beginning 4) Carry forward the number ranges CARRY FORWARD THE BALANCES OF CUSTOMERS AND VENDORS Path: Accounting > Financial Accounting > Accounts Payable > Periodic Processing > Closing > Carry Forward > Balance Carry Forward Transaction Code is F.07 Give Company Code Carry forward to Fiscal Year 2005 Give vendor numbers From To Select test run Select Vendors Execute Gives Info For Customers Select Customers Give Customer Numbers From To Select test run Select Vendors Execute Change the path and do for accounts receivable
CARRY FORWARD THE ASSET BALANCES Path: Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Year End Closing > Execute Transaction Code is AJAB Give Company Code Give Fiscal Year to be closed 2004 It gives a message Depreciation not posted completely. Closing Number CARRY FORWARD OF GL BALANCES Path: Accounting>Financial Accounting>General Ledger>Periodic Processing > Closing>Carry Forward>Balance Carry Forward Transaction Code is F.16 Ledger Zero Company Code 1111 Carry Forward to Fiscal Year 2005 Select Balances in Retain a/c or Select out list of results Test Run Check Balance Sheet Click Retained Earnings a/c to check CARRY FORWARD THE NUMBER RANGES Path: SPRO>IMG>Financial Accounting>Financial Accounting Global Settings > Document>Document Number Ranges>Copy to Fiscal Year Transaction Code is OBH2 Give Company Code Source Fiscal Year 2004 Target Fiscal Year 2005 Execute

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