Everand Logo

Welcome to Everand!

  • Discover millions of ebooks, audiobooks, and so much more with a free trial

    Only $11.99/month after trial. Cancel anytime.

    Microsoft Office 365 for Business
    Microsoft Office 365 for Business
    Microsoft Office 365 for Business
    Ebook370 pages4 hours

    Microsoft Office 365 for Business

    By Dave Tosh

    4.5/5

    ()

    Read preview

    About this ebook

    Microsoft Office 365 is Microsoft Office collaboration and productivity tools delivered through the cloud. Everyone can work together easily with anywhere access to email, web conferencing, documents, calendars and more.

    You will learn how to use Microsoft SharePoint Online which includes online collaboration, sharing and document editing. Applications include Newsfeed, Blog, Video, OneDrive (file management) and Team Sites.

    Also you will learn about Skype for Business which provides communications features including instant messaging, PC-to-PC audio/video calling and online meetings that can include audio, video and web conferencing with application sharing, whiteboards, and other collaboration tools.

    You will use the Office Web Apps which are browser-based versions of Microsoft Excel, Word, Outlook, OneNote and PowerPoint that enable viewing and editing of Office documents in Web browsers.

    LanguageEnglish
    PublisherDave Tosh
    Release dateMay 5, 2016
    ISBN9780994850201
    Microsoft Office 365 for Business
    Author

    Dave Tosh

    Dave has been teaching for about 28 years now and has been teaching online for about 23. (his first online course was teaching Windows 3.1 on a DOS based system; how primitive)He mostly works out of Loyalist College in Belleville.He is a certified MOS instructor. This is where you are certified by Microsoft to teach Word, Excel, Access, PowerPoint and Outlook. He also does consultation work and belongs to the local Chamber of Commerce. As well he is certified to teach ICDL (International Computer Driving License) and IC3 courseware (Digital Literacy suite of products).He is a course developer (for Ontario Learn which is the collective for all the colleges in Ontario) for the following; Word Specialist, Access Specialist, Windows (10), Office 365 for Business and Microsoft Office (2013 and 2016)He has experience in developing and evaluating training programs for the classroom and online.

    Related to Microsoft Office 365 for Business

    Related ebooks

    Computers For You

    View More
    View More

    Related podcast episodes

    Related articles

    Related categories

    Reviews for Microsoft Office 365 for Business

    4.5/5

    3 ratings1 review

    What did you think?

    Tap to rate

    Review must be at least 10 words

    • 3/5
      Nice for those who want to have basic under standing of O365. A brief introduction of each feature is presented in this book.

    Book preview

    Microsoft Office 365 for Business - Dave Tosh

    Chapter 1 - Introduction to Microsoft Office 365

    Introduction:

    This chapter introduces you to the cloud and Microsoft Office 365. You will get an overview of MS Office 365 components. This will include SharePoint, Skype for Business, Exchange and Office Web Apps.

    Learning Objectives:

    Understanding Cloud Computing

    Features and Benefits of MS Office 365

    Learning what SharePoint, Skype for Business, Exchange and Office Web Apps are

    Knowing the Difference between MS Office 365 plans

    Getting Familiar with MS Office 365 Products

    Login to MS Office 365

    Set up your Profile

    Change your Profile Picture

    Set up Outlook

    Change your Password

    Cloud Computing

    Cloud computing is the use of computing resources (hardware and software) that are delivered as a service over a network (typically the Internet). Office 365 is a cloud based group of programs or services that allows users to communicate and share interactively. Typically, the idea of cloud computing is services that are available offsite. For most that means you need to log into a website to access services like email, word processing and file sharing.

    For more information on cloud computing you can use this YouTube video:

    http://www.youtube.com/watch?v=uYGQcmZUTaw

    Introducing MS Office 365

    MS Office 365 can be used in a one-person operation or in a business with thousands of employees. As a result, some of the information provided will exceed the needs of the small business person. The link below is a Microsoft page that outlines the benefits of using Office 365:

    https://products.office.com/en-us/business/office#a

    The main programs that you will be using in this course are SharePoint, Skype for Business and Exchange (Outlook). You will also have access to web based versions of MS Office which will include MS Excel and MS Word. Some plans will also have the full version of MS Office Professional that you would be able to download.

    SharePoint

    SharePoint is a collection of services and can be used to provide document and file management, collaboration, social networks, and websites. Microsoft SharePoint makes it easier for people to work together. It stores all of your business information in one place enabling people to share knowledge, manage documents and find information more efficiently.

    Skype for Business

    Skype for Business is a system for unified communications. It includes instant messaging (IM), voice and video calling and Web conferencing both within the organization and externally. The Skype for Business Server uses the address books maintained by Microsoft Exchange Server for communicating.

    Exchange

    Exchange is an e-mail messaging system that runs on Windows servers. The server side is Microsoft Exchange Server and the client (user) program is normally Microsoft Outlook, which also includes contacts and calendaring. Exchange Server enables a user to securely access communications like e-mail messages, voice mail, instant messaging and SMS (Short Message Service) text messages from desktops, Web browsers or mobile devices.

    Office Web Apps

    Office Web Apps are browser-based versions of Microsoft Word, PowerPoint, Excel, and OneNote. Office Web apps allow users to view and edit Microsoft Office documents on any device. Users use Office Web Apps as part of Office 365 on SharePoint

    FAQ (Frequently Asked Questions) for Office 365

    A very useful Microsoft site is the one below which is an FAQ for MS Office 365 questions, I encourage you to bookmark this link and to refer to it as you work with your own plan.

    http://office.microsoft.com/en-ca/business/microsoft-office-365-for-business-faq-FX103030232.aspx

    Office 365 Business vs Home

    One thing that causes confusion is how Microsoft uses the term Office 365. There is a Business version and a Home version. This book only refers to the Business version of MS Office 365, which includes programs like SharePoint and Skype for Business that is missing in the Home version. To find out more about this go to http://office.microsoft.com/en-ca/ and you will see links for Business and Home.

    Office 365 Plans

    MS Office 365 has different plans for different users to meet their needs. If you do not have your own Office 365 plan, then you can compare plans and check out the most up-to-date information by going to this Microsoft site:

    http://office.microsoft.com/en-ca/business/compare-all-office-365-for-business-plans-FX104051403.aspx

    When on this website you will also see links for Education, Government and Nonprofit plans.

    Login to MS Office 365

    Follow the instructions below to connect with your plan:

    Setting up your Profile

    You should provide a little information about your preferences and interests. Your profile, similar to ones you’ve probably created on social media sites, lists the basics about who you are, where you live, and what language you use. When you add data to your profile then anyone in your organization can search for and access this information

    Note: the basic info about you; your name and address, for example, aren’t editable in the profile screen. That’s because the Administrator of your account is the one responsible for making changes to user accounts. So you need to be logged in as an Administrator to make those changes.

    Note: Updating this information should be done by keeping in mind that this is for business. You should only add information that relates to you in a professional way. In Exercise 1-1 I will have you add information to this area.

    Basic Navigation in Office 365

    Using just four icons on the navigation bar along the top of the Office 365 screen you can access all programs and settings:

    Set up Outlook

    Your inbox is likely the main location you will be working from in Office 365. Before you can see it you need to perform a small setup.

    Change your Profile Picture

    You can change or add a picture when you edit your Profile as we covered earlier. Unless there are Security or Privacy issues then most businesses will want you to post a picture. To change your profile picture, follow these steps:

    Note: Another location you can change your picture from is Delve by pointing at your picture and choosing .

    Change your Password

    Your password is important and should be changed on a regular basis. While you were asked to create a new password when you first logged into Office 365 it is still recommended by Security Experts that passwords be changed every three months or so. The default setting to change your password is every 90 days. You will start to be prompted 14 days in advance. If you need to change your password at any time:

    Log out of Office 365

    You should always log out of Office 365 when done for the day or whenever you leave your computer if it is in a location where others can access it. If you don’t then that becomes a privacy and a security issue.

    Exercise 1-1

    Helpful links:

    Sign into MS Office 365

    https://support.office.com/en-us/article/Where-to-sign-in-to-Office-365-e9eb7d51-5430-4929-91ab-6157c5a050b4

    Setup MS Office 365

    https://support.office.com/en-us/article/Download-and-install-Office-using-Office-365-for-business-on-your-PC-72977511-dfd1-4d8b-856f-405cfb76839c?ui=en-US&rs=en-US&ad=US

    Help

    The Help feature in the various components of Office 365 is similar to that found in Windows and in other Microsoft applications. In Office 365 you use this icon to access help. Make sure you become comfortable with the various Help options that are available.

    Summary:

    At the end of this Chapter you should understand what MS Office 365 is and what it can do. You should have an idea as to which plan you will want to use. Also you should understand what the cloud is. Terms you should know are cloud, Microsoft Exchange, Office Web Apps, SharePoint and Skype for Business. Also you should be able to log into Office 365 and be able to update your profile, picture and change your password.

    In the next Chapter (2) Contacts and Email, you will be learning how to work with Exchange. This will include People (Contacts) and Outlook (email).

    Chapter 2 - Using Microsoft Exchange for E-mail and People (Contacts)

    Chapter Introduction:

    This Chapter, made up of several mini Sections and exercises, introduces you to email and contacts using MS Exchange. For the user that means using Outlook for email. For contacts Exchange uses the term People. The first screen you typically see when you log into MS Office 365 is your Inbox. Much of your time will be spent sending and responding to Contacts’ emails. We will go over creating Contacts first as you need contacts to be able to email. We will also go over how email works in Office 365.

    Chapter Learning Objectives:

    Create a Contact

    Edit a Contact

    Create a Contact List

    Add Social Network Contacts

    Create an Email

    Create Folders

    Send a message to a Contact List

    Create and Insert a Signature

    Set up Automatic Replies (Out of Office)

    Get a Deleted item back

    Create a Rule

    Using Outlook Web App (OWA) on a mobile device

    People (Contacts)

    Contacts hold information about the people, groups and companies that you deal with. Outlook contacts provide flexibility and customization; for example, you can associate birthdays, several types of phone numbers, anniversaries, web site addresses, and other custom information with your contacts. In order to create meetings (Chapter 3) you require contacts to exist. When you want to make an IM (Instant Message), audio or video call using Skype for Business (Chapter 7) you also want the

    Enjoying the preview?
    Page 1 of 1